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Family Programs Assistant Jobs in Indiana (NOW HIRING)

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Family Programs Assistant information

What is a family programs assistant?

Family Programs Assistants are professionals who support the planning, coordination, and delivery of programs and activities designed for families, often within community centers, museums, schools, or non-profit organizations. Their responsibilities typically include organizing events, assisting with program logistics, managing registrations, and providing information to participants. They work closely with program coordinators and educators to ensure that activities are engaging, educational, and accessible to families. Family Programs Assistants also help gather feedback and may participate in outreach efforts to promote family-oriented offerings.

What are the main responsibilities and challenges of a family programs assistant?

As a Family Programs Assistant, you will often coordinate and facilitate activities for families from various backgrounds, ensuring programs are inclusive and engaging for all ages. A common challenge is balancing the differing needs and interests of children and adults while maintaining a welcoming environment. You’ll also collaborate closely with educators, volunteers, and community partners to deliver quality programming and provide feedback for continuous improvement. Adaptability, strong communication skills, and a genuine passion for family engagement are key to thriving in this role.

What are the key skills and qualifications needed to thrive as a family programs assistant?

To thrive as a Family Programs Assistant, you need strong organizational skills, attention to detail, and experience in program coordination, often supported by a relevant associate’s or bachelor’s degree. Familiarity with database management, scheduling software, and office applications like Microsoft Office is typically required. Exceptional interpersonal skills, cultural sensitivity, and clear communication help in engaging families and supporting program delivery. These abilities ensure effective coordination, positive participant experiences, and smooth operation of family-focused initiatives.

What is the difference between Family Programs Assistant vs Family Support Coordinator?

AspectFamily Programs AssistantFamily Support Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeHigh school diploma; some roles may prefer additional certifications or experience
Work EnvironmentNonprofit organizations, community centers, social service agenciesSocial service agencies, community organizations, nonprofit settings
Employer & Industry UsageCommonly used in community programs supporting familiesUsed in social services focusing on family support and case management
Search & Comparison IntentPeople comparing entry-level family support rolesIndividuals seeking roles with more case management responsibilities

The Family Programs Assistant typically handles administrative and support tasks within family-focused programs, often in community or nonprofit settings. The Family Support Coordinator usually has more direct involvement in case management and providing support services to families. Both roles serve similar industries but differ in responsibilities and experience levels.

What are the duties of a Family Programs Assistant?

A Family Programs Assistant supports family engagement activities by coordinating events, providing information, and assisting families with resources. They often communicate with families, maintain records, and help ensure program goals are met, typically working in community or organizational settings. Strong communication skills and familiarity with program management tools are beneficial for this role.
Family Programs Assistant jobs near you

Family Office & Foundation Administrative Assistant

Mishawaka, IN • On-site

Gurley Leep Automotive Family
51 - 200 employees
Learn more about Gurley Leep Automotive Familyexternal

$16.50 - $22.25/hr

Other

Posted yesterday

New

Job description

Family Office & Foundation Administrative Assistant

The Gurley Leep Automotive Family is looking for an experienced, highly organized, and trustworthy Family Office & Foundation Administrative Assistant to join our team on a part-time basis, approximately 24 hours per week. This position is based in our corporate office in Mishawaka and requires regular on-site attendance. This is not a remote or hybrid position.

This is a unique opportunity to support both the day-to-day operations of a Family Office and the meaningful philanthropic work of its Family Foundation. The successful candidate will serve as a valued administrative partner, helping ensure that financial and administrative matters are handled accurately and efficiently while supporting grants, scholarships, corporate sponsorships, and other Foundation initiatives.

The ideal candidate takes pride in being dependable and detail-oriented, enjoys bringing organization to complex tasks, and understands the importance of discretion when working with confidential information.

What You'll Do

Support Family Office Operations

  • Provide day-to-day administrative support for Family Office activities.
  • Process invoices, payments, and financial transactions and assist with account reconciliations.
  • Maintain organized and accurate confidential records, including financial, tax, legal, and personal documents.
  • Coordinate mail, packages, deliveries, and communications.
  • Assist with special projects and other administrative needs.

Support Foundation Leadership

  • Provide administrative support to the Foundation Managing Director.
  • Coordinate meetings, schedules, agendas, presentations, and meeting materials.
  • Track action items, deadlines, and key deliverables to ensure follow-through.
  • Prepare reports, summaries, and other materials to support leadership and Foundation activities.

Support Our Philanthropic Programs

  • Assist with the administration and tracking of grants, corporate sponsorships, and scholarships.
  • Maintain accurate records and documentation throughout the grant and sponsorship lifecycle.
  • Monitor scholarship awards, multi-year commitments, and renewal requirements.
  • Assist with communications, reports, and data summaries related to Foundation programs.
  • Help ensure philanthropic activities are organized, timely, and well documented

This position plays a key role in supporting the Family Office/Foundation while also helping advance our philanthropic efforts. If you are someone who enjoys being the person that others can rely on, takes pride in getting the details right, and wants your work to have a purpose, APPLY TODAY !!

LEEP123

What We're Looking For

  • 5+ years of administrative experience, preferably with increasing responsibility.
  • Exceptional organization, attention to detail, and follow-through.
  • Strong written and verbal communication skills.
  • A high degree of discretion, professionalism, and confidentiality.
  • Ability to manage multiple priorities and deadlines independently.
  • Strong interpersonal skills and a service-oriented approach.
  • Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
  • Dependable, proactive, resourceful, and comfortable learning new systems.
  • Experience with accounting, expense management, or invoice processing software is preferred.
  • Must have a valid driver's license
  • Experience with grant management systems such as Foundant is a plus.

Apply