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Summary of Responsibilities

The Editorial Coordinator supports IAIA’s Office of Institutional Communications efforts by writing, editing, and proofreading content across all platforms—social media, website, press releases, print, and broadcast media—under the direction of the Chief Communications Officer (CCO).

Essential Position Functions

Serve as editor for written copy produced by IAIA Office of Institutional Communications under the direction of the CCO. Proofread documents prepared by the Office of Institutional Communications, and others, as necessary. Research, create, and revise copy that is disseminated to the IAIA Community, both internally and externally. Assist with livestream events on campus and at the museum, events on Eventbrite, the IAIA Community Calendar, and submit to online and paper calendars, and other duties as assigned.

• Write content for IAIA’s social media platforms (Facebook, Instagram, LinkedIn, Twitter, Google My Business, and others) covering IAIA faculty, students, programs, and departments, as well as IAIA’s core values

• Serve as a primary liaison to all departments to create stories and articles, which includes in-person and virtual communications with IAIA community members, as well as external communications when necessary

• Write, conduct, record, and transcribe interviews with IAIA community members

• Conduct research for obtaining in-depth information on topics and fact-checking, including for pre-existing content

• Write, proof, and edit content, from various offices, divisions, and departments within the IAIA community, to ensure uniformity of style and voice, with guidance from the Chief Communications Officer

• Attend meetings and participate in planning for future events

• Advise the Office of Institutional Communications’ student-worker during the Spring and Fall semesters (Student-worker may work up to 20 hours per week.)

Required Experience

Bachelor’s degree in a relevant field and at least six years of current, direct, and comparable experience and strong writing, editing, and proofreading skills.

Working knowledge of content management systems like Asana, Dropbox, WordPress, Constant Contact, Wufoo, Survey Monkey, and Mailchimp. Familiarity with Apple Mac hardware and software required.

Knowledge, skills, and ability to work with a myriad of constituents in a professional manner, including IAIA students, alums, trustees, staff, and faculty, as well as external organizations, such as museums, cultural programs, and institutions, that IAIA community members are involved with, as necessary. Maintain a high level of confidentiality with the Chief Communications Officer and their direct reports.

Proven expertise and experience with writing, copy editing, and proofreading. Ability to adhere to style guide rules for the institution.

Experience with Microsoft Office Suite and Apple programs such as Pages, Notes, Numbers, etc.

Familiarity with Native and Indigenous cultures, issues, and perspectives, and education and arts organizations.

Required Knowledge, Skills, and Abilities

• Excellent oral and written communication skills

• Knowledge of Associated Press Stylebook and Chicago Manual of Style, proofreading marks, and other standard written communication practices

• Demonstrated expertise in communicating clearly and effectively with diverse peoples and groups

• Proven ability in working successfully with faculty, students, staff, trustees, and volunteers as related to position responsibilities

• Demonstrated social awareness, emotional intelligence, and cultural knowledge

• Proven skill and ability to present a pleasant, courteous, and professional demeanor and presence

• Confidentiality: Adherence to appropriate standards of conduct and ethics, including confidentiality, integrity, and honesty

• Must have excellent performance-related skillset

• Following and or complying with senior management directives

• Exhibiting the ability to adapt effectively to changing work environments

• Cooperating and collaborating respectfully with others

• Participating in proactive problem solving

• Proven ability to work with minimal supervision, begin projects independently (or as assigned), conclude projects or assignments on a timely basis, and produce materials by deadlines

• Demonstrate compliance with all applicable and essential IAIA policies, processes, and/or procedures

• Work requires proficient use of a wide range of communications’ computer applications, as well as proficient use of other devices and equipment

• Ability to review a wide range of communications information effectively and efficiently

• Ability to perform other duties as assigned.

Working Conditions

• Position is in-person and full-time in an office environment on the IAIA campus.

• Ability to sit at a desk for extended periods of time

• Ability to stand during events for extended periods of time

• Ability to reach for, grasp, and extend hand or arm in any direction as part of completing essential administrate and support tasks

• Ability to effectively use a keyboard, mouse, and computer for extended periods of time

• Ability to lift and maneuver items weighing over 20 pounds

• Requires occasional attendance at planned and off-campus and after-hours activities, including special events, photography sessions, and other job-related venues; responsible for transportation to campus, museum, and external events

• This position description is a general statement of required duties (essential functions) and responsibilities performed on a regular basis

• IAIA reserves the right to revise this job description at any time, with or without notice.

• This job description is not a contract for employment.

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