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Executives Assistant Jobs in Indiana (NOW HIRING)

Cimcor, Inc.

Executive Assistant

Merrillville, IN

Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You'll be the air-traffic controller for the executive's day-managing ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN · On-site

Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You'll be the air-traffic controller for the executive's day-managing ...

Refreshed Tech

Executive Admin Assistant

Ashley, IN · On-site

$60 - $90/hr

CEO FLSA Status: Salary Exempt Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company Executive in driving daily business operations.

Purple Ink LLC

Executive Assistant

Muncie, IN · On-site

$40K - $45K/yr

Then you may be a great fit for the Executive Assistant role! At The Community Foundation of Muncie and Delaware County , you are part of a team working to enhance the quality of life in Muncie and ...

Purple Ink LLC

Executive Assistant

Muncie, IN · On-site

$40K - $45K/yr

Then you may be a great fit for the Executive Assistant role! At The Community Foundation of Muncie and Delaware County , you are part of a team working to enhance the quality of life in Muncie and ...

Esswd

Executive Assistant

Indianapolis, IN · Hybrid

$45 - $50/hr

Faegre Drinker has an opportunity for an Executive Assistant to provide executive-level administrative, organizational, and strategic support to the Chief Operating Officer ("COO"), with the ...

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Executives Assistant information

What is an executive assistant?

Executive Assistants are skilled professionals who provide administrative support to high-level executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes assisting with personal tasks. They act as a liaison between executives and other staff members or clients, ensuring smooth communication and efficient workflow. Executive Assistants must possess strong organizational, communication, and problem-solving skills, as well as discretion and the ability to handle confidential information.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and office management, typically supported by a relevant degree or administrative experience. Familiarity with office software suites, calendar management tools, and communication platforms is essential. Exceptional interpersonal skills, discretion, and adaptability help Executive Assistants manage complex tasks and build trust with leadership. These abilities are vital for streamlining executive workflows and ensuring efficient, confidential support in dynamic business environments.

What are some common challenges executive assistants face when supporting multiple leaders simultaneously?

Executive Assistants who support more than one executive often juggle competing priorities, shifting schedules, and varying work styles. Balancing these demands requires excellent organizational skills, clear communication, and the ability to anticipate needs proactively. It's common to manage confidential information, urgent requests, and last-minute changes, so being adaptable and maintaining professionalism under pressure are key to success in this role.

What is the difference between Executives Assistant vs Administrative Assistant?

AspectExecutives AssistantAdministrative Assistant
Required CredentialsHigh school diploma, some roles prefer associate or bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonHigh school diploma or equivalent; certifications are less common
Work EnvironmentSupports top executives, often in corporate offices, handling sensitive informationSupports teams or departments, handling general administrative tasks
Employer & Industry UsageUsed across industries supporting senior leadershipUsed in various industries supporting staff and departments
Common Search & ComparisonOften compared based on level of responsibility and scope of support

Executives Assistants typically support high-level executives with complex scheduling, communication, and confidential tasks, requiring specialized skills and experience. Administrative Assistants provide broader support to teams or departments, focusing on general administrative duties. While both roles require organizational skills, Executives Assistants usually handle more strategic and sensitive responsibilities.

What cities in Indiana are hiring for Executives Assistant jobs?

Cities in Indiana with the most Executives Assistant job openings:

Executives Assistant jobs near you
Infographic showing various Executives Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Executive Assistant

Cimcor, Inc.

Merrillville, IN

Full-time

Medical, Dental, Vision, PTO

Re-posted 13 days ago

Job description

Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You'll be the air-traffic controller for the executive's day-managing schedules and communications, anticipating needs, and keeping critical projects on track. This position demands a strategic thinker who thrives in a dynamic environment, juggles competing priorities with ease, and communicates clearly at every level. If you're resourceful, trustworthy, and pride yourself on staying five steps ahead, we'd love to meet you.
Key Responsibilities
Calendar & Inbox Management
  • Own the executive's calendar and email with precision and discretion
  • Anticipate conflicts, re-prioritize swiftly, and keep stakeholders informed
Communications Hub
  • Serve as the primary point of contact (phone, email, messaging); interface with clients and partners
  • Draft company-wide updates, executive messages, and concise status summaries
Meeting & Event Coordination
  • Schedule internal/external meetings, prepare agendas, capture action items, and follow through on next steps
  • Organize team events and corporate celebrations, handling every detail
Travel Planning
  • Arrange domestic and international travel end-to-end (air, hotel, visas, ground transport)
  • Produce clear itineraries and provide on-trip support; track loyalty programs
Project & Objective Tracking
  • Monitor key initiatives; follow up on deliverables to ensure objectives are met on time
  • Prepare reports and analyses for the executive based on research or historical data
Administrative & Financial Support
  • Monitor shared inboxes; route or resolve tickets promptly
  • Follow up on overdue A/R and enter bills in A/P (NetSuite)
  • Maintain vendor relationships, inventory, and office supplies; run occasional errands
  • Scan, archive, and safeguard contracts and historical documents
Executive Representation & Office Culture
  • Represent the executive in their absence by attending meetings and taking notes
  • Assist other employees at the executive's direction and coordinate morale initiatives
  • Notify the executive's spouse of key events and milestones when appropriate
  • Maintain professional knowledge by attending workshops and reviewing publications
Requirements
  • 3+ years supporting a senior or C-level executive (tech or high-growth environment a plus)
  • High school diploma required; associate/bachelor's degree or PA certification preferred
  • Expert-level Google Workspace; strong Word, Excel, PowerPoint skills; NetSuite familiarity a plus
  • Tech-savvy, quick to master new tools, and comfortable with office-management procedures
  • Impeccable organization, critical thinking, and written/verbal communication
  • Proven ability to operate independently, adapt to shifting priorities, and solve problems fast
  • Absolute discretion in handling confidential information
  • Reliable transportation for local errands (mileage reimbursed)
  • Bonus: you understand the life-saving power of a good acai bowl
Benefits
  • Medical, dental, and vision insurance
  • Paid time off & holidays
  • Mileage and travel reimbursement per federal guidelines
  • Small, collaborative team where your impact is visible every day
Employment Type: FULL_TIME

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