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Executives Assistant Jobs in Indiana (NOW HIRING)

Greencroft Communities

Executive Assistant

Goshen, IN · On-site

Greencroft Communities - Goshen, IN (Onsite Position) Greencroft Communities is looking for an experienced Executive Assistant to work alongside members of our executive leadership team. This role ...

Refreshed Tech

Executive Admin Assistant

Ashley, IN · On-site

$60K/yr

Executive Assistant (Sales amp; Operations Support) Department: Sales Reports to: CEO FLSA Status: Salary Exempt Job Summary: We are seeking a highly organized, proactive, and detail-oriented ...

Abercrombie & Fitch

Executive Assistant

New Albany, IN · On-site

$60 - $90/hr

A&F Co. is seeking an Executive Assistant to provide dedicated support to senior leaders at the center of our business. The Executive Assistant will serve as a trusted partner, ensuring seamless ...

Greencroft Communities

Executive Assistant

Goshen, IN · On-site

Greencroft Communities - Goshen, IN (Onsite Position) Greencroft Communities is looking for an experienced Executive Assistant to work alongside our Vice President of Operations. This role combines ...

Ren

Executive Assistant

Indianapolis, IN · On-site

Executive Assistant Department: Admin Job Level: P2, Exempt Position Description: The Executive ... Manage calendars for assigned executives, making autonomous judgments about scheduling priorities ...

Ren

Executive Assistant

Indianapolis, IN · On-site

Executive Assistant Department: Admin Job Level: P2, Exempt Position Description: The Executive ... Manage calendars for assigned executives, making autonomous judgments about scheduling priorities ...

The Heritage Group

Executive Assistant

Indianapolis, IN · On-site

$70 - $95/hr

The Executive Assistant, HRG supports the Executive VP of HRG and the HRG leadership team. This is a mission-critical role for a high-performing, fast-moving executive who leads a complex and ...

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Executives Assistant information

What is an executive assistant?

Executive Assistants are skilled professionals who provide administrative support to high-level executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes assisting with personal tasks. They act as a liaison between executives and other staff members or clients, ensuring smooth communication and efficient workflow. Executive Assistants must possess strong organizational, communication, and problem-solving skills, as well as discretion and the ability to handle confidential information.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and office management, typically supported by a relevant degree or administrative experience. Familiarity with office software suites, calendar management tools, and communication platforms is essential. Exceptional interpersonal skills, discretion, and adaptability help Executive Assistants manage complex tasks and build trust with leadership. These abilities are vital for streamlining executive workflows and ensuring efficient, confidential support in dynamic business environments.

What are some common challenges executive assistants face when supporting multiple leaders simultaneously?

Executive Assistants who support more than one executive often juggle competing priorities, shifting schedules, and varying work styles. Balancing these demands requires excellent organizational skills, clear communication, and the ability to anticipate needs proactively. It's common to manage confidential information, urgent requests, and last-minute changes, so being adaptable and maintaining professionalism under pressure are key to success in this role.

What is the difference between Executives Assistant vs Administrative Assistant?

AspectExecutives AssistantAdministrative Assistant
Required CredentialsHigh school diploma, some roles prefer associate or bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonHigh school diploma or equivalent; certifications are less common
Work EnvironmentSupports top executives, often in corporate offices, handling sensitive informationSupports teams or departments, handling general administrative tasks
Employer & Industry UsageUsed across industries supporting senior leadershipUsed in various industries supporting staff and departments
Common Search & ComparisonOften compared based on level of responsibility and scope of support

Executives Assistants typically support high-level executives with complex scheduling, communication, and confidential tasks, requiring specialized skills and experience. Administrative Assistants provide broader support to teams or departments, focusing on general administrative duties. While both roles require organizational skills, Executives Assistants usually handle more strategic and sensitive responsibilities.

What cities in Indiana are hiring for Executives Assistant jobs?

Cities in Indiana with the most Executives Assistant job openings:

Executives Assistant jobs near you
Infographic showing various Executives Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Executive Assistant

Technology Solutions Inc

Ashley, IN • On-site

Full-time

Retirement

Re-posted 12 days ago

Key responsibilities

  • Manage the CEO's schedule, including preparing daily agendas and detailed itineraries.

  • Coordinate and handle travel logistics, including making reservations and submitting expense vouchers.

  • Provide administrative support by organizing documentation, preparing meeting materials, and managing communication with internal and external stakeholders.

Job description

Job Description

Executive Assistant
Job Summary:
The Executive Assistant will serve as one of the point persons for the CEO, as well as the Executive Team. This position requires close coordination and communication with both the CEO and key leadership members. In addition, this individual is required to work successfully with representatives from various customers, vendors and community representatives with respect to the diverse populations and cultures it serves and seeks to service. The ideal person will be able to successfully manage multiple projects simultaneously. The Executive Assistant will also provide immediate support to the CEO, including but not limited to handling all scheduling, travel logistics, meeting preparation, and meeting follow up, as well as providing appropriate team support when needed.
CORE DUTIES AND RESPONSIBILITIES:

  • Under direct supervision of the CEO the Executive Assistant works independently to provide effective administrative support.
  • This position will report directly to the CEO
  • Provides administrative support to the CEO to ensure effective and efficient operations, relieving CEO of routine matters through appropriate independent action
  • Serve as a Project Manager for various projects assigned by the CEO
  • Participate in and attend meetings as necessary and/or serve as a key representative when appointed
  • Prepare the daily schedule for the CEO
  • Prepare detailed itineraries, including important numbers, locations and contact names
  • Support corporate speaking opportunities by assisting with the development of presentation materials and media packages.
  • Make reservations for the CEO air travel, ground transportation, and lodging
  • Submit vouchers for travel and expense reimbursement
  • Schedule all meetings involving the CEO
  • Brief the CEO on all scheduling activities and requests from internal and external audiences
  • Review the CEO's email
  • Monitor incoming telephone calls, takes messages, and returns calls as requested
  • Place outgoing calls and maintains a record of calls
  • Maintain files, including notes, correspondence, and all information relating to travel
  • Organize documentation and materials for the CEO
  • Accept performance-based criticism and direction
  • Meet attendance requirements as established by the CEO
  • Work a flexible schedule, including long hours, nights and weekends
  • Able to travel with the CEO on trips both foreign and domestic
  • This role will operate as key administrative support to the President and CEO, functioning partially as an Executive/Personal Assistant and duties will progressively enhance overtime This job description is not an all-inclusive list of functions and tasks; Job functions may be added, deleted, or modified without prior verbal or written notification


MINIMUM EDUCATION:
Associate's degree in Applied Business, with an emphasis in office administration coursework
YEARS OF EXPERIENCE:
5-7years of experience in supporting C-level executives; Alternatively, 5-8 years of related work experience
SKILLS:

  • Ability to deal with confidential and sensitive matters in a professional manner
  • Present a professional image and high level of ethics, integrity, discretion and confidentiality in all dealings
  • Ability to receive criticism
  • Ability to exercise discretion and independent judgement with respect to prioritization of and recommendation of appointments
  • Has an understanding and motivation for the importance of managing multiple competing priorities
  • Poise and calm under pressure, and the ability to integrate seamlessly in communication flows are all paramount
  • Ability to integrate within a diverse team and exhibit exceptional collaborative skills
  • Thorough knowledge of office administration, policies, practices, and procedures
  • Proficient in Word Processing and Microsoft Office Suite
  • Experience with Social Media Platforms
  • Exemplary verbal and written communication skills
  • Temperament to communicate with a variety of personalities in a tactful, pleasant and professional manner
  • Thoroughness and careful attention to detail
  • Creative thinking skills and a strong commitment to social service
  • Strong telephone etiquette
  • Effective organizational and filing skills
  • Types 60+ words per minute
  • Thorough knowledge of office equipment and machines