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Executive Support Jobs in Foothill Ranch, CA (NOW HIRING)

loco

Executive Assistant

Costa Mesa, CA

The Executive Assistant provides high-level administrative, operational, and logistical support to one or more company executives and their corresponding leadership teams. This role serves as a ...

Robert Half

Executive Assistant

Ontario, CA · On-site

$33.25 - $38.50/hr

In addition to executive support, this role includes light office coordination tasks that help keep the workplace running efficiently. Responsibilities: • Manage complex executive calendars ...

Robert Half

Executive Assistant

Irvine, CA · On-site

$28.54 - $33.04/hr

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a ...

eJam

Executive & Personal Assistant to CEO

Santa Ana, CA · On-site

$29 - $35/hr

If you have directly supported a CEO, founder, or business owner before and loved the pace - keep reading. What You'll Be Doing Executive Support * Manage and maintain the CEO's calendar - scheduling ...

mLogica

Executive Assistant

Irvine, CA · On-site

We seek a sophisticated Executive Assistant to provide comprehensive support to our * Creative Director/CEO. * This role requires someone who appreciates artistic excellence * and can uphold the ...

El Pollo Loco

Executive Assistant

Costa Mesa, CA · On-site

$87K - $97K/yr

At our Support Center, we believe our best work is done Together, when departments collaborate and ... The Executive Assistant provides high-level administrative, operational, and logistical support to ...

Innovative Career Resources & Staffing

Be Seen First

Executive Assistant to the CEO

Irvine, CA · On-site

$100K - $115K/yr

This is far more than a traditional administrative position--it's an opportunity to play a key role in supporting executive leadership, collaborating with the Board of Directors, and contributing to ...

AVEVA

Executive Assistant

Lake Forest, CA · On-site

$77K - $129K/yr

This position requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to proactively manage a wide range of executive support responsibilities in a ...

Aveva

Executive Assistant

Lake Forest, CA · Hybrid

$77K - $129K/yr

This position requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to proactively manage a wide range of executive support responsibilities in a ...

Pacific Health Group

Executive Assistant

Mira Loma, CA · On-site

Support ad hoc projects and initiatives led by the Executive Team. Project & Office Management * Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets. * Anticipate ...

Pacific Health Group

Executive Assistant

Mira Loma, CA · On-site

Support ad hoc projects and initiatives led by the Executive Team. Project & Office Management * Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets. * Anticipate ...

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All JobsSupport JobsExecutive Support JobsExecutive Support Jobs in Foothill Ranch, CA

Executive Support information

See Foothill Ranch, CA salary details

$27.4K

$96.6K

$190.1K

How much do executive support jobs pay per year?

As of Jul 26, 2026, the average yearly pay for executive support in Foothill Ranch, CA is $96,644.00, according to ZipRecruiter salary data. Most workers in this role earn between $59,900.00 and $124,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Support professional, and why are they important?

To thrive as an Executive Support professional, you need excellent organizational skills, attention to detail, and a solid understanding of office administration, typically supported by experience or a relevant certification. Proficiency with calendar management tools, Microsoft Office Suite, and collaboration platforms like Zoom or Slack is essential. Outstanding communication, discretion, and problem-solving abilities are soft skills that differentiate top performers in this role. These skills ensure executives are efficiently supported, confidential information is handled appropriately, and daily operations run smoothly.

What is an executive support job?

An executive support job involves providing administrative assistance to high-level executives, such as managing schedules, handling correspondence, and coordinating meetings. It often requires strong organizational skills, proficiency with office software, and the ability to handle confidential information.

What is the 3 month rule for jobs?

The 3 month rule in an executive support role often refers to the initial probation period, during which performance and fit are evaluated. Many employers use this time to assess skills, adaptability, and reliability before confirming permanent employment or considering promotions.

What are some common challenges faced by professionals in Executive Support roles and how can they be managed?

Professionals in Executive Support roles often encounter challenges such as managing competing priorities, handling confidential information, and adapting to rapidly changing schedules. Strong organizational skills and clear communication are key to balancing multiple tasks and deadlines. Building a proactive relationship with the executive, anticipating needs, and leveraging technology for scheduling and task management can help address these challenges. Additionally, maintaining discretion and professionalism is crucial when dealing with sensitive information.

What are executive support roles?

Executive support roles involve providing high-level administrative assistance to executives or senior managers within an organization. Tasks typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. Executive support professionals often act as a gatekeeper for their executive, ensuring priorities are managed efficiently and confidential information is handled securely. Strong communication, organizational, and problem-solving skills are essential for success in this role.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with top earners in large corporations or specialized industries reaching salaries above $100,000. Factors influencing pay include experience, location, industry, and the complexity of the role, often complemented by proficiency in tools like Microsoft Office or project management software.

Is EA a dead-end job?

Executive support roles, such as Executive Assistants, are often considered stepping stones to higher administrative or managerial positions. These jobs develop skills in organization, communication, and problem-solving, which can lead to career advancement within organizations or related fields.

What is the difference between Executive Support vs Administrative Assistant?

AspectExecutive SupportAdministrative Assistant
Required CredentialsTypically high school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma or equivalent; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive suites, or remote settingsOffice settings, reception areas, or remote work
Employer & Industry UsageUsed across industries to support executives and senior managersCommon in various industries to support daily office functions
Common Search & Comparison IntentFocuses on supporting high-level executives with complex tasksFocuses on general administrative tasks and office support

Executive Support roles typically involve assisting top-level executives with complex scheduling, communication, and project management, often requiring specialized skills. Administrative Assistants handle broader office duties, including clerical tasks and general support. While both roles require organizational skills, Executive Support positions usually demand more experience and specific credentials.

What cities near Foothill Ranch, CA are hiring for Executive Support jobs? Cities near Foothill Ranch, CA with the most Executive Support job openings:
Executive Support jobs near you
Infographic showing various Executive Support job openings in Foothill Ranch, CA as of July 2026, with employment types broken down into 1% Internship, 88% Full Time, 8% Part Time, and 3% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $96,644 per year, or $46.5 per hour.
Executive Assistant II/Executive Recruiting Coordinator

Executive Assistant II/Executive Recruiting Coordinator

West Coast University, Inc.

Irvine, CA • On-site

Full-time

Posted 19 days ago

West Coast University rating

6.5

Company rating: 6.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

507th of 611 rated colleges and universities

Job description

Choose To Make A Difference
Reporting directly to the Chief People Officer, the Executive Assistant & Executive Recruiting Coordinator performs a variety of advanced, diverse, and confidential administrative support duties requiring a broad range of skills and deep knowledge of organizational policies and procedures. The role provides high-level executive support, including preparing meeting agendas, presentations, and correspondence; completing non-routine assignments; coordinating busy and shifting executive calendars; scheduling and coordinating meetings and conferences; attending meetings to record, prepare, and distribute minutes and reports; and processing confidential and sensitive information. The position serves as the primary liaison for executive and other senior management personnel.
In addition, this role provides operational ownership and coordination for executive recruitment activities and serves as a key liaison between the Chief People Officer, HR Leadership, executive candidates, and internal and external stakeholders. The position requires sound judgment, discretion, and the ability to manage complex, high-visibility initiatives with minimal oversight. Regular interaction with C-suite leaders, executive candidates, external search partners, and internal finance and legal partners is required to ensure a consistent, high-quality executive candidate experience.
Essential Functions and Responsibilities
  • Executive Support
    • Manage complex calendars, schedule meetings, and coordinate travel arrangements, itineraries, and agendas.
    • Produce and edit documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive-level review. Demonstrate ability to take information and concepts and translate them into professional-level documents. Preparation for EXCOM meetings and senior management meetings including tracking action items.
    • Serve as a trusted gatekeeper, prioritizing access to the Executive's time and maintaining confidentiality at all times.
    • Facilitate expense processing, vendor coordination, invoice management, and budget tracking.
    • Work closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
    • Track action items and ensure timely follow-up on deliverables.
    • Work collaboratively across departments to provide a bridge for smooth communication between the Executive's office and others; demonstrating credibility, trust and support with senior management staff. Maintain key relationships and communications internally and externally to ensure business needs are met.
  • Executive Recruitment & Onboarding
    • Lead end-to-end coordination of executive recruitment, including interview scheduling, travel logistics, candidate hosting, and delivering a positive candidate experience aligned with our brand.
    • Administer pre-assessment tools, launch background checks, generate offer letters, and manage relocation and onboarding plans.
    • Generate and distribute executive recruitment reports for senior leadership and coordinate appropriate search update meetings and cadence.
    • Drive efficiency and continuous improvement in administrative, recruitment, and reporting processes.
  • Operational & Strategic Support
    • Organize team meetings, off-sites, and special events, partnering with other assistants to ensure flawless execution.
    • Handle sensitive HR materials, executive correspondence, and separation documentation with discretion.
    • Ensure compliance with company policies and serve as a role model for integrity and professionalism.
    • Manage projects with broad organizational impact, including HR programs, annual planning cycles, and leadership initiatives.
  • Leverage technology and creative resources to deliver results.

Preferred Education, Certifications and Licensure Preferred Experience and Skills
  • Experience owning executive recruitment operations or senior-level talent processes preferred.

Required Education, Certifications, and Licensures
  • High school diploma or equivalent.
  • Bachelor's Degree or some college course work in accounting, administrative and personnel management, and data processing preferred.
  • Certified Administrative Professional (CAP) designation preferred.

Required Experience and Skills
  • 5+ years of progressively responsible experience supporting senior executives, with significant experience supporting C-suite leaders.
  • Proven ability to manage highly confidential information with discretion and sound judgment.
  • Ability to stay calm under pressure and help find solutions when needed.
  • Advanced proficiency in Microsoft Office Suite.
  • Exceptional written and verbal communication skills, with the ability to produce executive-ready materials.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong interpersonal skills with the ability to build stakeholder relationships, influence outcomes, anticipate needs, and operate autonomously.
  • Experience working in complex, fast-paced, and highly visible organizational environments.

#LI-MR1
#HEJ
Bonus Eligible
No
WCU Company Overview
Do you want a career that allows you to make a difference in other people's lives? Discover what it means to truly believe in the work that you do at West Coast University.
At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates' professional growth.
WCU EEO Statement
West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

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