ZipRecruiter

Log In

1

Executive Secretary Jobs in Rosenberg, TX (NOW HIRING)

Hire Frontier

Personal Secretary

Houston, TX · Remote

$60K - $65K/yr

HireFrontier Job Type: Full-Time Job Summary HireFrontier is seeking a trustworthy and highly organized Personal Secretary to provide one-on-one administrative support to an individual executive or ...

Hire Frontier

Personal Secretary

Houston, TX · Remote

$60K - $65K/yr

HireFrontier Job Type: Full-Time Job Summary HireFrontier is seeking a trustworthy and highly organized Personal Secretary to provide one-on-one administrative support to an individual executive or ...

CHRISTUS Health

Executive Assistant II

Houston, TX · On-site

The Executive Assistant performs diverse executive secretarial, administrative support, and assists in the administration of day-to-day activities. By nature of the position, the work involves a high ...

CHRISTUS Health

Executive Assistant II

Houston, TX · On-site

The Executive Assistant performs diverse executive secretarial, administrative support, and assists in the administration of day-to-day activities. By nature of the position, the work involves a high ...

Wegman

Secretary

Houston, TX

$42K - $57K/yr

Seeking an energetic and reliable Legal Secretary to join a busy litigation team. Strong insurance defense experience is REQUIRED! The ideal candidate is reliable, energetic, and personable, with 8+ ...

Sheldon ISD

Secretary to Principal

Houston, TX · On-site

$21.03/hr

... executive office functions, supporting personnel processes, and ensuring the efficient execution of ... Monitor the work of campus secretaries and clerical aides. Coordinate the work of campus clerical ...

Strategic Recruitment Solutions

Be Seen First

Legal Secretary - IP

Houston, TX · On-site

$80K - $100K/yr

An exciting opportunity has just come up for an intellectual property legal secretary. The Houston office of a national firm has an immediate need for a legal secretary with experience in ...

USPI, INC.

Executive Assistant

Houston, TX · On-site

Executive Assistant USPI Memorial Hermann Surgical Hospital Kingwood is seeking a motivated ... secretary or administrative assistant; or equivalent combination of education and experience.

New

Litchfield Cavo

Legal Secretary

Houston, TX · On-site

$42K - $57K/yr

Legal Secretary Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle--client service comes first. Our attorneys operate out of 25 ...

New

Harmony Public Schools

SECRETARY

Houston, TX

$100K/yr

E.D. o Minimum of 2 years of experience as a secretary is preferred. DUTIES AND RESPONSIBILITIES: o Maintains confidentiality regarding staff and school related issues. Communicates with other ...

next page

Showing results 1-20

All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Rosenberg, TX

Executive Secretary information

See Rosenberg, TX salary details

$11

$22

$34

How much do executive secretary jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for executive secretary in Rosenberg, TX is $22.37, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $24.90 per hour, depending on experience, location, and employer.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs
What are popular job titles related to Executive Secretary jobs in Rosenberg, TX? For Executive Secretary jobs in Rosenberg, TX, the most frequently searched job titles are:
What job categories do people searching Executive Secretary jobs in Rosenberg, TX look for? The top searched job categories for Executive Secretary jobs in Rosenberg, TX are:
What cities near Rosenberg, TX are hiring for Executive Secretary jobs? Cities near Rosenberg, TX with the most Executive Secretary job openings:
Executive Secretary jobs near you

Executive Secretary - Talent Acquisition and Engagement

Spring Independent School District

Houston, TX • On-site

$43K - $51K/yr

Other

Posted 4 days ago

Spring Independent School District rating

7.0

Company rating: 7.0 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

280th of 628 rated elementary and secondary schools

Job description

Days per Year: 226
Min: $43,392
Mid: $51,456
JOB DESCRIPTION
JOB TITLE: Executive Secretary - Talent Acquisition and Engagement
REPORTS TO: Assistant Superintendent of Talent Acquisition and Engagement
WAGE/HOUR STATUS: Non-Exempt
PAY GRADE: Para 8
PRIMARY PURPOSE:
Provide high-level administrative, operational, and project support to the Assistant Superintendent of Talent Acquisition and Engagement. Coordinate executive schedules, meetings, communications, records, purchasing, events, and departmental deadlines. Support the effective operation of talent acquisition, staffing, employee engagement, leadership development, talent pipeline, and Teacher Incentive Allotment initiatives while maintaining the confidentiality of sensitive employee and organizational information.
All employees of Spring ISD are expected to act with integrity, support organizational goals, communicate clearly and respectfully, champion the needs of students, and drive continuous improvement.
QUALIFICATIONS:
Required:
  • High school diploma or GED
  • Five years of progressively responsible administrative support experience
  • Experience managing calendars, correspondence, records, purchasing processes, and multiple priorities
Preferred:
  • Sixty or more college hours from an accredited college or university
  • Experience supporting a senior leader or executive
  • Administrative experience in human resources, public education, or a related field
  • Notary Public commission or ability to obtain a commission within six months of employment
  • Bilingual with demonstrated proficiency in English and Spanish.
SPECIAL KNOWLEDGE/SKILLS:
  • Knowledge of executive office practices, records management, and administrative procedures
  • Ability to exercise sound judgment, initiative, discretion, and professionalism
  • Ability to manage confidential and sensitive employee and organizational information
  • Strong organizational, project coordination, and time-management skills
  • Ability to prioritize multiple assignments and meet time-sensitive deadlines with limited supervision
  • Strong proofreading, editing, written communication, and oral communication skills
  • Ability to prepare accurate correspondence, presentations, spreadsheets, reports, and meeting materials
  • Proficiency in Microsoft Office and Google Workspace applications
  • Ability to learn and use human resources information systems, applicant-tracking systems, document-management platforms, and other District systems
  • Ability to collect, organize, analyze, and present information accurately
  • Ability to monitor budgets, process purchasing documents, and maintain accurate financial records
  • Ability to coordinate meetings, events, travel, and other logistical arrangements
  • Ability to establish and maintain effective working relationships with employees, applicants, District leaders, Board members, vendors, and community partners
  • Knowledge of District organization, operations, policies, and procedures
  • Strong interpersonal and customer service skills
  • Ability to respond calmly and professionally in a fast-paced environment with frequent interruptions
MAJOR RESPONSIBILITIES AND DUTIES:
Executive Support
  • Provide executive-level administrative support to the Assistant Superintendent of Talent Acquisition and Engagement and administrative and operational support to the directors and managers who report to the Assistant Superintendent.
  • Manage the Assistant Superintendent's calendar, appointments, meetings, travel, and daily schedule.
  • Coordinate calendars, meetings, travel, correspondence, reports, and other administrative needs for assigned directors and managers.
  • Screen and prioritize telephone calls, correspondence, meeting requests, and visitors.
  • Anticipate scheduling conflicts, deadlines, and operational needs and take appropriate action to support timely resolution.
  • Draft, proofread, edit, format, and distribute correspondence, memoranda, reports, presentations, agendas, and other materials for the Assistant Superintendent and assigned directors and managers.
  • Prepare meeting agendas and supporting documents, record meeting notes when requested, and track follow-up items through completion.
  • Maintain an organized system for monitoring assignments, projects, decisions, deadlines, and requested responses across the Talent Acquisition and Engagement team.
  • Assist with the preparation and timely submission of Board agenda materials, executive reports, departmental reports, and other time-sensitive documents.
  • Coordinate travel arrangements, registrations, itineraries, reimbursements, and related documentation for the Assistant Superintendent and assigned directors and managers.
  • Provide additional administrative support to the Talent Acquisition and Engagement team based on priorities established by the Assistant Superintendent.
Department Operations and Project Coordination
  • Support the Assistant Superintendent, directors, and managers in coordinating and tracking talent acquisition, staffing, employee engagement, leadership development, talent pipeline, and Teacher Incentive Allotment projects.
  • Maintain departmental calendars and communicate key dates, deadlines, events, and required actions to appropriate stakeholders.
  • Collect, organize, verify, and format data for staffing reports, recruitment updates, program reports, presentations, needs assessments, and other departmental purposes.
  • Monitor project timelines and follow up with directors, managers, and other responsible staff members regarding outstanding information, deliverables, approvals, and deadlines.
  • Assist with the preparation and distribution of recruitment, onboarding, orientation, employee engagement, leadership development, and program materials.
  • Coordinate meetings, training sessions, recruitment events, orientations, interviews, and other departmental activities, including facilities, technology, materials, catering, and participant communications.
  • Support communications and logistical arrangements with colleges, universities, educator preparation programs, professional associations, vendors, and other District partners.
  • Maintain accurate contact lists, distribution lists, event records, participation records, and other departmental documentation.
  • Respond to routine inquiries and direct employees, applicants, campus leaders, and external stakeholders to the appropriate director, manager, department, or staff member.
Budget and Purchasing Support
  • Prepare requisitions, purchase orders, contracts, invoices, reimbursements, and other purchasing documents for the Assistant Superintendent and assigned directors and managers in accordance with District procedures.
  • Monitor departmental and program expenditures and maintain accurate budget records.
  • Track contracts, purchases, payments, renewals, and budget deadlines and notify the appropriate director, manager, or staff member of needed action.
  • Obtain vendor quotes, confirm pricing and availability, and coordinate the timely delivery of goods and services.
  • Maintain organized records of purchases, contracts, invoices, and supporting documentation.
  • Order and maintain departmental supplies, equipment, and materials.
Records and Confidentiality
  • Establish and maintain accurate electronic and paper filing systems for the Assistant Superintendent and assigned directors and managers, including departmental records, correspondence, reports, contracts, and program documentation.
  • Assist with the collection, maintenance, retention, and disposition of records in accordance with District procedures and applicable records-retention requirements.
  • Protect the confidentiality of applicant, employee, staffing, certification, compensation, Teacher Incentive Allotment, and other sensitive information.
  • Exercise discretion when responding to inquiries and handling documents involving personnel or organizational matters.
  • Compile, maintain, and file required reports, records, and supporting documentation.
Other
  • Provide courteous, responsive, and professional service to internal and external customers.
  • Maintain professional and technical knowledge by attending appropriate training and reviewing relevant resources.
  • Follow District safety protocols and emergency procedures.
  • Perform all other duties as assigned.

WORKING CONDITIONS:
The usual and customary methods of performing the job's functions require prolonged sitting and use of a computer; frequent standing, walking, reaching, bending, and repetitive hand motions; and occasional lifting, carrying, pushing, or pulling. Work is performed in a fast-paced environment with frequent interruptions, changing priorities, and time-sensitive deadlines. The position requires sustained attention to detail, sound judgment, discretion, and the ability to maintain emotional control under stress. Occasional extended work hours and travel within the District may be required.

What Spring Independent School District employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply