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Executive Secretary Jobs in Rialto, CA (NOW HIRING)

INDUS Technology, Inc.

Secretary III

Corona, CA · On-site

$26.95 - $28.50/hr

Reporting to the Program Manager, the Secretary III provides senior-level administrative and ... At least five (5) years of administrative or executive support experience, preferably supporting ...

INDUS Technology, Inc.

Secretary III

Corona, CA

$26.95 - $28.50/hr

Reporting to the Program Manager, the Secretary III provides senior-level administrative and ... At least five (5) years of administrative or executive support experience, preferably supporting ...

INDUS Technology

Secretary III

Corona, CA · On-site

$26.95 - $28.50/hr

Reporting to the Program Manager, the Secretary III provides senior-level administrative and ... At least five (5) years of administrative or executive support experience, preferably supporting ...

GovernmentJobs.com

Secretary II

San Bernardino, CA · On-site

Job Title To provide a wide variety of secretarial services and assistance to an elementary or special education principal and serve as lead office services worker in such schools. Bilingual ...

Jackson Lewis P.C.

Legal Secretary

Orange, CA · On-site

$47.20 - $55.60/hr

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence ...

Jackson Lewis P.C.

Legal Secretary

Orange, CA · On-site

$47.20 - $55.60/hr

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence ...

Jackson Lewis P.C.

Legal Secretary

Riverside, CA · On-site

$38 - $44/hr

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence ...

Jackson Lewis P.C.

Legal Secretary

Riverside, CA · On-site

$38 - $44/hr

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence ...

CommonSpirit Health

Executive Assistant

San Bernardino, CA · On-site

$28.10 - $41.80/hr

Executive Assistant Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit ... Certified Professional Secretary (CPS) upon hire. Founded in 1910, Dignity Health - Community ...

San Manuel

Executive Assistant, IT

Patton, CA · On-site

Executive Assistant - IT Under the direction of the Supervisor, Executive Admin- IT, the Executive ... secretarial duties requiring sensitivity, initiative and independent judgment. Responsible for ...

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Rialto, CA

Executive Secretary information

See Rialto, CA salary details

$13

$25

$39

How much do executive secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for executive secretary in Rialto, CA is $25.14, according to ZipRecruiter salary data. Most workers in this role earn between $19.76 and $27.98 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Rialto, CA?

The most popular types of Secretary jobs in Rialto, CA are:

What cities near Rialto, CA are hiring for Executive Secretary jobs?

Cities near Rialto, CA with the most Executive Secretary job openings:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Rialto, CA as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $52,293 per year, or $25.1 per hour.

Secretary III

INDUS Technology, Inc.

Corona, CA • On-site

$26.95 - $28.50/hr

Full-time

Retirement

Posted 19 days ago

Job description

The Team and the Role
INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.
Reporting to the Program Manager, the Secretary III provides senior-level administrative and organizational support to managers, technical staff, and functional teams on the Administrative Support Services contract in Corona, CA. The role coordinates office operations, manages schedules and correspondence, prepares reports and presentations, maintains records, supports meetings and events, and ensures administrative requirements are completed accurately and on time.
What You'll Do
  • Provide advanced administrative support to government leadership, branch managers, and technical staff by managing calendars, scheduling meetings, conferences, travel, and facility reservations.
  • Prepare, edit, proofread, and distribute correspondence, reports, memorandums, technical documentation, presentations, meeting agendas, briefing materials, and meeting minutes while tracking action items and ensuring timely completion of assigned tasks.
  • Maintain electronic and hard-copy filing systems, records, and information within government databases in compliance with records management requirements, while tracking suspense items, action requests, deliverables, and administrative deadlines.
  • Coordinate communications among government personnel, contractors, customers, and external organizations, while supporting onboarding activities, visitor coordination, conference planning, and other administrative logistics.
  • Develop spreadsheets, databases, charts, metrics, and management reports to support leadership decision-making and continuous process improvement initiatives, including Rapid Improvement Events (RIE), Lean initiatives, and Root Cause Analysis (RCA).
  • Maintain accountability for office supplies, equipment, records, and administrative resources while safeguarding Controlled Unclassified Information (CUI), Personally Identifiable Information (PII), and other sensitive government information in accordance with applicable regulations.
  • Perform additional administrative and organizational duties as required to support mission execution.
  • Bid and proposal support if requested.
  • Other duties as assigned.

What We're Looking For
Required Qualifications:
  • The ability to obtain and maintain an active secret clearance is required to be considered for this position.
  • HS Diploma / GED required.
  • At least five (5) years of administrative or executive support experience, preferably supporting the Department of Defense, Department of the Navy, or other Federal Government organizations.
  • Experience preparing professional correspondence, reports, spreadsheets, presentations, meeting documentation, and maintaining administrative records.
  • Must possess basic computer literacy and data entry skills.
  • Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
  • Strong attention to detail and organizational skills.
  • Excellent verbal and written communication skills.
  • Demonstrated problem-solving skills.
  • Must possess strong time management skills.
  • Must be able to work in a fast-paced, changing, and challenging environment.
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications:
  • Associate's degree from an accredited university in business administration or a related technical field.
  • Experience supporting Naval Surface Warfare Center (NSWC), Naval Undersea Warfare Center (NUWC), NAVSEA, or other Department of the Navy organizations.
  • Experience using Navy administrative systems including N-ERP, NIS, Access Enforcer, SharePoint, Microsoft Teams, Power BI, Power Automate, Tableau, or similar Government business systems.

Physical Requirements:
  • Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay range for this position is $26.95 - $28.50 per hour. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUS conducts regular comparisons across our employee groups and the industry.
INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.
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