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Executive Secretary Assistant Jobs (NOW HIRING)

Highland Hospital

Executive Secretary

Rochester, NY · On-site

$23.30 - $30.37/hr

Primary Assistant to Chair, Medical Director and Senior Program Administrator. Maintains a high ... Associate's Degree required (preferably in Secretarial Science, Business Management, Healthcare, ...

State of Illinois

EXECUTIVE SECRETARY I (UMP)

Hines, IL · On-site

$54.82K - $73.60K/yr

EXECUTIVE SECRETARY I - 14031 Skill Option: Keyboarding - Clerical - UMP Certificate Bilingual ... Gathers background data from a variety of sources to assist the Medical Director in the making of ...

Gnostech

Senior Executive Secretary Salary * Commensurate with industry position, depending on experience ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

UF Health

Secretary Exec II

Jacksonville, FL · On-site

Overview Performs advanced, diversified and confidential secretarial and administrative duties for ... Required Experience: 3-5 years at an Executive Assistant Level or experience providing support to ...

Gnostech

Senior Executive Secretary Salary * Commensurate with industry position, depending on experience ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

Gnostech

Senior Executive Secretary

Arlington, VA · On-site

Senior Executive Secretary Salary * Commensurate with industry position, depending on experience ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

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How much do executive secretary assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for executive secretary assistant in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Secretary Assistant, and why are they important?

To thrive as an Executive Secretary Assistant, you need exceptional organizational skills, attention to detail, and proficiency in office administration, often supported by a degree or relevant certification. Familiarity with office software like Microsoft Office Suite, calendar management tools, and electronic filing systems is typically required. Strong communication, discretion, and multitasking abilities help you stand out in supporting executives and managing confidential information. These skills ensure efficient workflow, effective executive support, and smooth day-to-day operations in a demanding office environment.

How does an Executive Secretary Assistant typically collaborate with senior executives and other departments?

Executive Secretary Assistants work closely with senior executives by managing their schedules, preparing documents, and facilitating communication between the executive and other departments. They often coordinate meetings, handle confidential information, and serve as a point of contact for internal and external stakeholders. Collaboration requires strong organizational skills, discretion, and the ability to prioritize tasks in a fast-paced environment. These assistants frequently interact with teams across the organization to ensure smooth workflow and support the executive’s objectives.

What are Executive Secretary Assistants?

Executive Secretary Assistants are administrative professionals who provide high-level support to executives or senior managers within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes overseeing other administrative staff. They play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, maintaining confidentiality, and facilitating communication. Strong organizational, communication, and multitasking skills are essential for this role. Executive Secretary Assistants often act as a liaison between executives and other departments or external contacts.

What is the difference between Executive Secretary Assistant vs Administrative Assistant?

AspectExecutive Secretary AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses, government agencies, nonprofitsWide range of industries including corporate, education, healthcare
Common TasksManaging schedules, preparing reports, handling correspondence for executivesScheduling, data entry, customer service, general administrative support

While both roles support office operations, an Executive Secretary Assistant primarily assists executives with high-level tasks and confidential matters, whereas an Administrative Assistant provides broader support across departments. The roles often overlap but differ in scope and level of responsibility.

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Executive Secretary Assistant jobs near you
Executive Secretary

Executive Secretary

Highland Hospital

Rochester, NY • On-site

$23.30 - $30.37/hr

Full-time

Posted 20 days ago

Highland Hospital (New York) rating

7.7

Company rating: 7.7 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

200th of 990 rated hospitals

Job description

Job Description
Position Summary: Serves as Department of Highland Family Medicine's Liaison with the Medical Staff, Shared Services, Primary Care Network and URMFG Offices. Participates in responsibilities for onboarding all incoming and existing HFM providers. Assist with faculty appointments. Primary Assistant to Chair, Medical Director and Senior Program Administrator. Maintains a high level of confidentiality and communication with clinicians and staff. Management of calendars including clinical schedules as applicable.
Salary Range:
$23.30 - $30.37 an hour
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Job Requirements
Qualifications:
  1. Education: Associate's Degree required (preferably in Secretarial Science, Business Management, Healthcare, Social Sciences); or equivalent experience.
  1. Experience: Minimum of 3 years of administrative experience required with executive-level support experience preferred. Minimum of 1 year (prefer 3 years) of medical staff credentialing experience highly desirable, preferably in . Leadership experience desirable.
  1. License/Certification Required -Notary Public Certification - current or obtain within 3 months of employment start date.
  1. Skills - Ability to handle high-level of confidentiality and display professionalism at all times. Advanced computer skills working in Microsoft Office is required. Position requires excellent human relations and communication skills. Expertise in using Microsoft Office, Outlook, Excel, Word and PowerPoint. Proficiency in Flowcast BAR - current or obtain within 3 months of employment start date. Proficiency in HRMS desirable - current or obtain within 3 months of employment start date. Requires the ability to tend to detail while in a busy atmosphere. This position necessitates good judgment, strong communication skills, assertive problem-solving, strong customer relations skills, ability to set priorities and handle multiple tasks, and the ability to adjust to changing priorities and challenges in a busy environment. Candidate must also have a professional, polished demeanor as a key representative of the department.

Population Served: Adults

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