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Executive Secretary Assistant Jobs (NOW HIRING)

State of Michigan

Executive Secretary 11

Lansing, MI · Hybrid

$25.80 - $35.27/hr

... assist with responding to inquiries on the Director's behalf; attending and providing input at ... Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a ...

Bowhead

Executive Secretary

Lompoc, CA · On-site

Overview Bowhead Information Technologies Service is seeking a Executive Secretary to support our ... Responsibilities Provide Executive Assistant support to S4S S0 Complete admin duties to include ...

Gnostech

Junior Executive Secretary

Arlington, VA · On-site

Junior Executive Secretary Salary * Commensurate with industry position, depending on experience ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

NYC Health Hospitals

Executive Secretary

New York, NY · On-site

$60K - $75K/yr

... assistants to handle requests from senior leadership. 6. Arranges business-related travel plans and itineraries, and compiles documents for travel-related meetings. Prepares expense reimbursements ...

NYC Health Hospitals

Executive Secretary

New York, NY · On-site

$60K/yr

... assistants to handle requests from senior leadership. 6. Arranges business-related travel plans and itineraries, and compiles documents for travel-related meetings. Prepares expense reimbursements ...

State of Michigan

Executive Secretary 11

Lansing, MI · On-site +1

$25.80 - $35.27/hr

... assist with responding to inquiries on the Director's behalf; attending and providing input at ... Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a ...

New

NYC Health Hospitals

Executive Secretary

New York, NY · On-site

$60K - $100K/yr

... assistants to handle requests from senior leadership. 6. Arranges business-related travel plans and itineraries, and compiles documents for travel-related meetings. Prepares expense reimbursements ...

NYC Health Hospitals

Executive Secretary

New York, NY · On-site

$60K - $75K/yr

... assistants to handle requests from senior leadership. 6. Arranges business-related travel plans and itineraries, and compiles documents for travel-related meetings. Prepares expense reimbursements ...

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Executive Secretary Assistant information

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$11

$25

$67

How much do executive secretary assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for executive secretary assistant in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What is the difference between Executive Secretary Assistant vs Administrative Assistant?

AspectExecutive Secretary AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses, government agencies, nonprofitsWide range of industries including corporate, education, healthcare
Common TasksManaging schedules, preparing reports, handling correspondence for executivesScheduling, data entry, customer service, general administrative support

While both roles support office operations, an Executive Secretary Assistant primarily assists executives with high-level tasks and confidential matters, whereas an Administrative Assistant provides broader support across departments. The roles often overlap but differ in scope and level of responsibility.

How does an Executive Secretary Assistant typically collaborate with senior executives and other departments?

Executive Secretary Assistants work closely with senior executives by managing their schedules, preparing documents, and facilitating communication between the executive and other departments. They often coordinate meetings, handle confidential information, and serve as a point of contact for internal and external stakeholders. Collaboration requires strong organizational skills, discretion, and the ability to prioritize tasks in a fast-paced environment. These assistants frequently interact with teams across the organization to ensure smooth workflow and support the executive’s objectives.

What are Executive Secretary Assistants?

Executive Secretary Assistants are administrative professionals who provide high-level support to executives or senior managers within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes overseeing other administrative staff. They play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, maintaining confidentiality, and facilitating communication. Strong organizational, communication, and multitasking skills are essential for this role. Executive Secretary Assistants often act as a liaison between executives and other departments or external contacts.

What are the key skills and qualifications needed to thrive as an Executive Secretary Assistant, and why are they important?

To thrive as an Executive Secretary Assistant, you need exceptional organizational skills, attention to detail, and proficiency in office administration, often supported by a degree or relevant certification. Familiarity with office software like Microsoft Office Suite, calendar management tools, and electronic filing systems is typically required. Strong communication, discretion, and multitasking abilities help you stand out in supporting executives and managing confidential information. These skills ensure efficient workflow, effective executive support, and smooth day-to-day operations in a demanding office environment.
More about Executive Secretary Assistant jobs
What cities are hiring for Executive Secretary Assistant jobs? Cities with the most Executive Secretary Assistant job openings:
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Executive Secretary Assistant jobs near you
Infographic showing various Executive Secretary Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.
Executive Secretary

Executive Secretary

Alabama Department of Education

Orange Beach, AL • On-site

Other

Posted 3 days ago

New

Job description

Job Summary
Orange Beach City Schools
Job Title: Executive Secretary
Reports to: Director or Coordinator as assigned
Job Goal: To assist in the smooth and efficient operation of the department(s) assigned
Qualifications:
  • Holds a high school diploma or equivalent
  • Post-secondary training at a technical or business college is preferred
  • Successful experience as a secretary
  • Ability to use technology to communicate, manage data, produce/submit required reports, correspondence, and/or school information
  • Proficiency in oral and written communication skills
  • Demonstrates aptitude or competence for assigned responsibilities
  • Alternatives to the above qualifications as the Board might find appropriate and acceptable
Performance Responsibilities:
  • Performs the usual office routines and practices associated with a busy office
  • Maintains a current filing system, and processes incoming documents accordingly
  • Receives phone calls and greets all guests in a cordial and friendly manner
  • Uses effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups
  • Types and enters data, organizes and retrieves files, prepares and submits reports, handles correspondence as assigned, and performs various clerical functions
  • Operates word processing software, data entry software, and office computer applications
  • Maintains schedule of appointments for assigned administrator(s)
  • Assists in the preparation of ALSDE reports and other reports as required
  • Assists in posting all job vacancies
  • Maintains certified personnel records that include but are not limited to applications, credentials, teaching certification, evaluations, transcripts
  • Create and maintain a support substitute list
  • Demonstrates initiative in identifying opportunities for improvement in areas of responsibility
  • Maintains confidentiality of all confidential information concerning personnel
  • Promotes public and community support for the school system by performing job duties and interacting with students, parents, staff, and the public courteously and proactively
  • Properly uses and cares for equipment and material resources of the school system
  • Supports and complies with school system rules, administrative procedures, local Board policies, and state, federal, and local regulations
  • Performs other tasks and assumes other responsibilities as may be assigned by supervisor(s)

Terms of Employment/Salary: 12 month (240 Days) Non-Exempt / To be determined, commensurate with local salary matrix, credentials, and experience.
Evaluation: Performance to be evaluated in accordance with provisions of the Board's policy on Evaluation of Certified/Classified Personnel.
For School District information, please click here.
For Orange Beach City Schools Salary Schedule, please click here.

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