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Executive Secretary Assistant Jobs (NOW HIRING)

City of Downey, CA

Executive Secretary

Downey, CA · On-site

$4.7K - $5.8K/mo

The Executive Secretary will perform a wide range of administrative duties, including preparing ... Participate and assist in the administration of a department; prepare comprehensive reports.

King County

Executive Assistant (SDA)

Seattle, WA · On-site

$43.78 - $55.49/hr

As an Executive Assistant (Executive Secretary/Assistant I), you will: Primary Administrative Point of Contact for Director's Office Represent the Director's Office and serve as the first point of ...

Gnostech

Executive Secretary

Arlington, VA · On-site

Executive Secretary Salary * Commensurate with industry position, depending on experience. Travel ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

Gnostech

Executive Secretary Salary * Commensurate with industry position, depending on experience. Travel ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

NYC Health Hospitals

Executive Secretary

New York, NY · On-site

$60K - $100K/yr

... assistants to handle requests from senior leadership. 6. Arranges business-related travel plans and itineraries, and compiles documents for travel-related meetings. Prepares expense reimbursements ...

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Executive Secretary Assistant information

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$67

How much do executive secretary assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for executive secretary assistant in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What is the difference between Executive Secretary Assistant vs Administrative Assistant?

AspectExecutive Secretary AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses, government agencies, nonprofitsWide range of industries including corporate, education, healthcare
Common TasksManaging schedules, preparing reports, handling correspondence for executivesScheduling, data entry, customer service, general administrative support

While both roles support office operations, an Executive Secretary Assistant primarily assists executives with high-level tasks and confidential matters, whereas an Administrative Assistant provides broader support across departments. The roles often overlap but differ in scope and level of responsibility.

How does an Executive Secretary Assistant typically collaborate with senior executives and other departments?

Executive Secretary Assistants work closely with senior executives by managing their schedules, preparing documents, and facilitating communication between the executive and other departments. They often coordinate meetings, handle confidential information, and serve as a point of contact for internal and external stakeholders. Collaboration requires strong organizational skills, discretion, and the ability to prioritize tasks in a fast-paced environment. These assistants frequently interact with teams across the organization to ensure smooth workflow and support the executive’s objectives.

What are Executive Secretary Assistants?

Executive Secretary Assistants are administrative professionals who provide high-level support to executives or senior managers within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes overseeing other administrative staff. They play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, maintaining confidentiality, and facilitating communication. Strong organizational, communication, and multitasking skills are essential for this role. Executive Secretary Assistants often act as a liaison between executives and other departments or external contacts.

What are the key skills and qualifications needed to thrive as an Executive Secretary Assistant, and why are they important?

To thrive as an Executive Secretary Assistant, you need exceptional organizational skills, attention to detail, and proficiency in office administration, often supported by a degree or relevant certification. Familiarity with office software like Microsoft Office Suite, calendar management tools, and electronic filing systems is typically required. Strong communication, discretion, and multitasking abilities help you stand out in supporting executives and managing confidential information. These skills ensure efficient workflow, effective executive support, and smooth day-to-day operations in a demanding office environment.
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Executive Secretary Assistant jobs near you
Infographic showing various Executive Secretary Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.
Executive Secretary 24-E-16

Executive Secretary 24-E-16

Illinois Attorney General

Springfield, IL • On-site

$55K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Job description

Salary : $55,000.00 - $85,000.00 Annually
Location : Chicago, IL
Job Type: Full-Time
Job Number: 24-E-16
Administration: Deputy Chief - Administration
Bureau: Information Security
Opening Date: 09/22/2025
Summary of Duties and Responsibilities
The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this position shall aid in the analysis and interpretation of data and prepare reports.
The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.
The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required.
Qualifications
This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.
Supplemental Information
This position requires in office attendance.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.
As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!
  • Health and Dental insurance along with free Vision insurance*
  • Pension Benefits through the State Employees'; Retirement System
  • Deferred Compensation: supplemental retirement savings program-457k
  • Commuter Savings Program: pre-tax transportation program
  • Flexible Spending: Medical and Dependent pre-tax savings program
  • Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available
  • Disability coverage
  • Employee Assistance Program through ComPsych
  • Holidays: 13 1/2 paid
  • Vacation days: minimum of 12 days, maximum of 27 days, prorated
  • Personal days: 4 annually
  • Floating Holiday: 1 annually
  • Sick days: 1 per month
  • For attorneys, office provided Continuing Legal Education
  • Semi-monthly payroll

*Health and Dental cost ranges: for single: $131.00 - $314.00 monthly; for family: $299.00 - $653.00 monthly
For more information on benefits:
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