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Executive Secretary Assistant Jobs in Rochester, NY

Pwc

Executive Concierge

Rochester, NY · On-site

$35K - $124K/yr

Those working as assistants and office support at PwC will provide high-level administrative ... The Opportunity As part of the Administration and Secretarial Services Generalist team you are ...

Knowledge Builders Inc

Be Seen First

Physical Therapist

Batavia, NY · On-site

$40 - $50/hr

Selects individual and group treatment interventions that assist students to attain their ... Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food ...

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All JobsSecretary JobsExecutive Secretary Assistant JobsExecutive Secretary Assistant Jobs in Rochester, NY

Executive Secretary Assistant information

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$10

$24

$66

How much do executive secretary assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for executive secretary assistant in Rochester, NY is $24.97, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $26.35 per hour, depending on experience, location, and employer.

What is the difference between Executive Secretary Assistant vs Administrative Assistant?

AspectExecutive Secretary AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses, government agencies, nonprofitsWide range of industries including corporate, education, healthcare
Common TasksManaging schedules, preparing reports, handling correspondence for executivesScheduling, data entry, customer service, general administrative support

While both roles support office operations, an Executive Secretary Assistant primarily assists executives with high-level tasks and confidential matters, whereas an Administrative Assistant provides broader support across departments. The roles often overlap but differ in scope and level of responsibility.

How does an executive secretary assistant typically collaborate with senior executives and other departments?

Executive Secretary Assistants work closely with senior executives by managing their schedules, preparing documents, and facilitating communication between the executive and other departments. They often coordinate meetings, handle confidential information, and serve as a point of contact for internal and external stakeholders. Collaboration requires strong organizational skills, discretion, and the ability to prioritize tasks in a fast-paced environment. These assistants frequently interact with teams across the organization to ensure smooth workflow and support the executive’s objectives.

What is an executive secretary assistant?

Executive Secretary Assistants are administrative professionals who provide high-level support to executives or senior managers within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes overseeing other administrative staff. They play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, maintaining confidentiality, and facilitating communication. Strong organizational, communication, and multitasking skills are essential for this role. Executive Secretary Assistants often act as a liaison between executives and other departments or external contacts.

What are the key skills and qualifications needed to thrive as an executive secretary assistant, and why are they important?

To thrive as an Executive Secretary Assistant, you need exceptional organizational skills, attention to detail, and proficiency in office administration, often supported by a degree or relevant certification. Familiarity with office software like Microsoft Office Suite, calendar management tools, and electronic filing systems is typically required. Strong communication, discretion, and multitasking abilities help you stand out in supporting executives and managing confidential information. These skills ensure efficient workflow, effective executive support, and smooth day-to-day operations in a demanding office environment.
What cities near Rochester, NY are hiring for Executive Secretary Assistant jobs? Cities near Rochester, NY with the most Executive Secretary Assistant job openings:
Executive Secretary Assistant jobs near you

Executive Secretaries and Administrative Assistants

CYNET SYSTEMS

Rochester, NY

$22 - $25/hr

Contractor

Re-posted 22 days ago

Job description

Job Overview:
Pay Range: $22hr - $25hr
  • Answers phone calls concerning policy or procedure and directing them to appropriate staff, setting up and coordinating meetings for senior staff, receive and process mail, fax documents and Photocopying as needed, maintain paper and electronic filing systems.
  • Prepares letters, closes incident and complaint reports.
  • Daily office operational functions as needed by senior management.
  • Ad hoc assignments if priorities change.
  • Orient other support staff if needed.
  • Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.
Minimum Qualifications:
  • A minimum of 5 years’ experience working.
  • A high school diploma (or equivalent).
  • Two-year minimum experience working in a professional office setting.
  • Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
  • The ability to enter data into, and extract data from, electronic databases.
  • The ability to work independently and on a team with different personalities.
  • The ability to handle multiple, shifting priorities.
  • Good organizational skills, including an ability to organize information into reports.
Preferred Qualifications:
  • Bachelor’s degree.
  • Certification in Microsoft Office products.
  • Previous experience with the Statewide Financial System.
  • Familiarity and knowledge of the Health Commerce System (HCS).
  • Experience with various DOH platform software.
  • Knowledge and experience with computer information systems and computer programming.

Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading staffing and recruiting powerhouse. Proudly recognized as a nationally and locally certified diversity firm, Cynet delivers agile, scalable talent solutions across industries. With an active footprint in all 50 U.S. states and Canada, we support thousands of consultants through our expansive, high-performing recruitment engine operating across North America and Asia—ensuring speed, quality, and consistency in every hire.
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About Cynet Systems

Sourced by ZipRecruiter

Cynet Systems Inc is a staffing and recruiting corporation nestled in Ashburn, VA, USA. Established in 2010, the company operates within the Information Technology and Services sector, specializing in providing effective workforce solutions to different business needs, including IT consulting, direct hire, and contract staffing services. Through the years, Cynet Systems has built an impressive portfolio, going beyond borders and expanding its operations internationally in Canada and India. Rooted in its core values of teamwork, leadership, and commitment, Cynet Systems helps businesses unlock their full potential by providing versatile and competent professionals that perfectly align with their needs. Fueled by their unwavering mission to deliver top-tier talent to businesses worldwide, Cynet Systems garnered various recognitions including SIA's fastest-growing staffing firms and Best Place to Work in Virginia for 2019.

Industry

It services

Company size

501 - 1,000 Employees

Headquarters location

Sterling, VA, US

Year founded

2010

Social media

Twitter

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