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Executive Recruiting Coordinator Jobs (NOW HIRING)

VIVA USA INC

Executive Recruiting Coordinator

Chicago, IL · On-site

$20.50 - $27.50/hr

We are looking for an Executive Recruiting Coordinator to focus on improving and scaling the candidate experience in partnership with our executive recruiting team. You will be responsible for ...

w3r Consulting

Executive Recruiting Coordinator

Chicago, IL · On-site

$20.50 - $27.50/hr

We are looking for an Executive Recruiting Coordinator to focus on improving and scaling the candidate experience in partnership with our executive recruiting team. * You will be responsible for ...

Swoon

Executive Recruiting Coordinator

San Francisco, CA · On-site

$23.50 - $31.50/hr

Partner with recruiters, hiring managers, executive assistants, and executive business partners ... Proven Recruiting Coordination experience (must have done this role specifically) * Experience ...

Stout

Executive Recruiting Coordinator

Chicago, IL · On-site +1

$20.50 - $27.50/hr

The Executive Recruiting Coordinator is an operational partner to Stout's recruiting team, responsible for keeping hiring activity organized, visible, and moving forward. This role connects ...

Stout

Executive Recruiting Coordinator

Chicago, IL · On-site

$20.50 - $27.50/hr

The Executive Recruiting Coordinator is an operational partner to Stout's recruiting team, responsible for keeping hiring activity organized, visible, and moving forward. This role connects ...

Stout

Executive Recruiting Coordinator

Chicago, IL · On-site +1

$20.50 - $27.50/hr

The Executive Recruiting Coordinator is an operational partner to Stout's recruiting team, responsible for keeping hiring activity organized, visible, and moving forward. This role connects ...

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How much do executive recruiting coordinator jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for executive recruiting coordinator in the United States is $30.38, according to ZipRecruiter salary data. Most workers in this role earn between $26.20 and $35.34 per hour, depending on experience, location, and employer.

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Infographic showing various Executive Recruiting Coordinator job openings in the United States as of August 2026, with employment types broken down into 81% Full Time, 14% Part Time, and 5% Contract. Highlights an 90% Physical, 2% Hybrid, and 8% Remote job distribution, with an average salary of $63,196 per year, or $30.4 per hour.

Executive Recruiting Coordinator

VIVA USA INC

Chicago, IL • On-site

$20.50 - $27.50/hr

Contractor

Re-posted 23 days ago

Job description

3 days onsite in Chicago and 2 days remote
Description:
We are looking for an Executive Recruiting Coordinator to focus on improving and scaling the candidate experience in partnership with our executive recruiting team. You will be responsible for creating a "white glove" candidate experience for all candidates and stakeholders. This includes everything from interview scheduling, improving executive recruiting interview scheduling processes, and actively contributing to the success of the executive recruiting team.
This role reports into the Director of Executive Recruiting.
Supports the interview scheduling logistics of assigned requisitions, ensuring an efficient and effective service is delivered to the business and providing a world class candidate experience
Coordinates all elements of candidate interview logistics including sending meeting invites, booking rooms, organizing Video Conferencing, Teams and Dial- in details
Develops and provides an interview agenda in a professional manner to all parties
Maintains a clear hiring workflow by updating candidate status in applicant tracking
Ensures an open line of communication with the Executive Recruiter that is assigned to the candidate being scheduled
Builds and maintains strong relationships with the Executive Recruiter and Hiring teams
Fields questions and scheduling requests, which includes maintaining an open line of communication with the Executive recruiter that is assigned to the candidate being scheduled
Provides administrative support to the talent acquisition team, including process improvement project and other ad-hoc duties
Other duties as assigned or requested
Requirements:3+ years of experience as a recruiting coordinator A history of optimizing recruiting and interview scheduling processes; Experience with applicant tracking systems and interview scheduling tooling preferred, e.g. Workday ATS. Autonomous and highly organized with an incredible attention to detail and extremely professional written/verbal communication skills; Ability to rigorously prioritize and multitask and an eagerness to roll up your sleeves and contribute to all parts of the recruiting process; Independent, organized, and creative with a keen sense for "five star service" and a high touch experience; Calm under pressure with positive, "can do" attitude.
What we need:
1. More dedicated experience as an Executive Recruitment Coordinator. Preferable in a larger-scale, matrixed environment.
2. Someone who is a go-getter with a positive, outgoing personality.
3. Someone who knows what good looks like in an Executive Recruitment Coordinator role and can take ownership of helping build/develop
Notes:
3 days onsite in Chicago and 2 days remote
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

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