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Executive Quick Jobs in Florida (NOW HIRING)

Trivium

Executive Assistant

Miami Beach, FL · On-site

$65K - $80K/yr

Communicative and responsive - quick to update, follow up, and report. Qualifications: * 2-3+ years in an Executive Assistant, Personal Assistant, or Operations Coordinator role. * Experience ...

Trivium

Executive Assistant

Miami Beach, FL · On-site

$65K - $80K/yr

Communicative and responsive - quick to update, follow up, and report. Qualifications: * 2-3+ years in an Executive Assistant, Personal Assistant, or Operations Coordinator role. * Experience ...

Perfect Search Media

Sales Executive

Miami, FL · On-site

The Sales Executive is responsible for managing components of the sales process within Perfect ... The best Perfect Search team members are quick learners, creative problem solvers, and superior ...

Perfect Search Media

Sales Executive

Miami, FL

The Sales Executive is responsible for managing components of the sales process within Perfect ... The best Perfect Search team members are quick learners, creative problem solvers, and superior ...

Trivium

Executive Assistant

Miami, FL · On-site

$65K - $80K/yr

Communicative and responsive - quick to update, follow up, and report. Qualifications: * 2-3+ years in an Executive Assistant, Personal Assistant, or Operations Coordinator role. * Experience ...

Autobrain

Executive Assistant

Boca Raton, FL · On-site

We are looking for an Executive Assistant that will perform customer service duties in addition to ... You must be flexible and able to adjust to the quick and demanding changes of the business. You ...

Autobrain

Executive Assistant

Boca Raton, FL · On-site

We are looking for an Executive Assistant that will perform customer service duties in addition to ... You must be flexible and able to adjust to the quick and demanding changes of the business. You ...

Hawkers Asian Street Fare

Executive Sous Chef

Delray Beach, FL · On-site

$61K - $77K/yr

Being a Hawkers Executive Sous Chef is about so much more than receiving amazing benefits, working ... Takes quick and responsible action in solving problems and is able to use reason when dealing with ...

Expeditors

District Sales Executive

Doral, FL · On-site

The focus of the District Sales Executive (DSE) is on achieving results that are aligned with the ... Empowered to make quick decisions in response to changing conditions * Extroverted, confident ...

Expeditors

District Sales Executive

Miami, FL

The focus of the District Sales Executive (DSE) is on achieving results that are aligned with the ... Empowered to make quick decisions in response to changing conditions * Extroverted, confident ...

Expeditors

District Sales Executive

Doral, FL · On-site

The focus of the District Sales Executive (DSE) is on achieving results that are aligned with the ... Empowered to make quick decisions in response to changing conditions * Extroverted, confident ...

Executive Care

Caregiver HHA or CNA

Brandon, FL · On-site

$17/hr

Supportive office staff and quick communication. * A supportive office staff with quick ... Executive Home Care provides outstanding training and benefits for the caregivers we place. The ...

Executive Care

Home Health Aide or CNA

Brandon, FL · On-site

$17/hr

Supportive office staff and quick communication. * A supportive office staff with quick ... Executive Home Care provides outstanding training and benefits for the caregivers we place. The ...

Executive Care

Home Health Aide or CNA

Brandon, FL · On-site

$17/hr

Supportive office staff and quick communication. * A supportive office staff with quick ... Executive Home Care provides outstanding training and benefits for the caregivers we place. The ...

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Executive Assistant

Trivium

Miami Beach, FL • On-site

$65K - $80K/yr

Full-time

Re-posted 17 days ago

Job description

Personal Assistant / Executive Assistant
Miami, FL (Hybrid - Primarily Remote with On-Site Support 1-2x/Week)
Full-Time 1099 Contractor $65,000-$80,000/year (DOE)
The Role
This is a hybrid position blending both personal and executive support. You'll handle a variety of administrative, scheduling, and coordination duties that ensure both founders can operate smoothly and focus on strategic priorities. The ideal candidate is highly dependable, tech-savvy, and thrives on anticipating needs before being asked.
You'll work closely with both William and Alexis, alternating between remote administrative work and occasional in-person errands or logistics support around Miami.
Key Responsibilities
Executive & Administrative Support
  • Manage complex calendars, appointments, and daily schedules.
  • Monitor and organize inboxes; draft and send correspondence as needed.
  • Prepare meeting reminders, reports, and follow-ups.
  • Coordinate travel, accommodation, and itineraries (domestic & international).
  • Track expenses, receipts, and reimbursements.

Personal & Household Support
  • Book personal appointments (grooming, fitness, wellness, etc.).
  • Coordinate with household vendors and service providers (cleaners, maintenance, deliveries).
  • Assist with errands, groceries, and online shopping.
  • Manage personal and family calendars to ensure seamless scheduling.

Business Support
  • Support with light project management tasks, follow-ups, and reporting.
  • Maintain documentation and ensure clarity across all ongoing initiatives.
  • Act as liaison between founders and business partners, contractors, or vendors.
What Success Looks Like
After 6-12 months, you'll be fully integrated as the founders' right hand - anticipating needs, organizing priorities, and ensuring that both personal and professional operations run like clockwork. You'll introduce structure and processes that simplify their lives and enable them to stay focused on business growth.
Requirements
What We're Looking For
Top Traits:
  • Proactive and takes initiative - sees what needs to be done before being asked.
  • Calm under pressure, thrives in a fast-paced and spontaneous environment.
  • Highly organized, meticulous, and detail-oriented.
  • Emotionally intelligent and professional in all interactions.
  • Communicative and responsive - quick to update, follow up, and report.

Qualifications:
  • 2-3+ years in an Executive Assistant, Personal Assistant, or Operations Coordinator role.
  • Experience supporting entrepreneurs, executives, or high-performing individuals.
  • Strong command of English; Spanish is a plus.
  • Advanced proficiency in Google Workspace (Calendar, Sheets, Docs, Drive).
  • Excellent time management and problem-solving skills.
  • Comfortable balancing both business and personal tasks.
Role Details
  • Location: 33137 Miami, FL (hybrid - remote + occasional on-site)
  • Hours: 8:00 a.m. - 6:00 p.m. EST (must be available and responsive after hours as needed)

Benefits
  • Compensation: $65,000-$80,000 per year (based on experience)
  • Contract Type: Full-Time (1099)
  • Benefits: None currently offered

Reports To: Founders

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