William Raveis Real Estate, Mortgage & Insurance (WRRE) is the #1 family-owned real estate company in the Northeast and Florida. CEO William Raveis founded the luxury brokerage nearly 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.
Summary:
This position provides administrative support with the day-to-day operations of the Human Resources Department.
Essential Functions:
- Initiate background checks and drug screenings for prospective employees, draft offer letters and send out new hire paperwork.
- Set up new hire files making sure that all required paperwork is included.
- Be point person for all new hires to guide them through the onboarding process – employee engagement
- Enter, update, and maintain employee data in all internal HR systems (Dayforce, PlanSource, Ascensus, etc.)
- Terminate employees in all internal HR systems (Dayforce, PlanSource, Ascensus, etc.) when someone leaves the company.
- Send exit interviews when applicable.
- Maintain employee training platform (DashTrain) and ensure that employees are current with all required training.
- Annual performance reviewing and processing
- Complete and submit verification of employment requests.
- Manage HR postings on Raveis 365 (new hires, insurance documents, etc.)
- Compile and accurately prepare reports/spreadsheets.Sending out Employee Notices and Labor Law posters for the beginning of each year
- Answer main HR phone line and transfer calls to appropriate person.Answer employee questions that arise or refer to person who can assist.
- Maintain internal intranet site with current information.
- Being able to review benefits SPD for benefits open enrollment/benefits packet
- Updating new hire packets
- Creating monthly newsletter each month using MailJet
- Several audits throughout each platform (benefits, HAS/FSA, 401k beneficiary, and 1-9 forms)
- Qualified to use Dayforce platform environment and integration process
- Being the liaison for Agent Benefits: knowing how to communicate with outside vendors, agents, and giving the best customer service experience for agent benefit elections
- Being able to public speak and host webinars for the benefit information
Additional Responsibilities:
- Assist with event management of many company functions
- Special projects as assigned
Knowledge, Skills, and Abilities:
- Highly organized with the ability to manage and complete tasks with competing priorities
- Adept at problem-solving, including being able to identify issues and resolve problems in a timely manner
- Excellent customer service and communication skills
- Excellent problem solving and follow-through skills
- Ability to work in a fast-paced, dynamic environment
- Proficient with Microsoft Office, Excel, and PowerPoint
- Ability to protect confidential information
Physical Demands:
This position requires individuals to sit mostly at a desk. There is constant handling, grasping, feeling, hearing, and use of a mouse as a repetitive motion. On occasion, the position requires standing, reaching, bending, squatting and walking. Maximum requirement to lift is no more than 20 lbs.
Hours of Work:
NOT a remote position. This position is full-time in the office at our Shelton, CT HQ. Standard work hours are Monday through Friday from 9:00 am – 5:00 pm with regular and predictable attendance.
Company Description
William Raveis Real Estate: A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends. CEO William Raveis founded the luxury brokerage over 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.