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Executive Operations Assistant Jobs in Valley Stream, NY

Pfizer

Executive Operations Assistant

New York, NY · Hybrid

$35.93 - $63/hr

This role will work closely with the Chief of Staff to the CEO, Executive Assistant to the CEO, and the Sr. Director, Executive Operations, as well as collaborate regularly with other Executive ...

New

WES

Executive Operations Manager (Hybrid)

Manhattan, NY · On-site

$86K/yr

Executive Operations Manager - (Hybrid) Department: Office of the CEO Reporting to: Chief of Staff ... The Manager will work closely with the CEO, Chief of Staff, and Executive Assistant to steward key ...

Care of Chan

Executive Assistant

Manhattan, NY · On-site

$75K - $85K/yr

The Executive Assistant will own the Founder's day-to-day operational effectiveness: managing priorities, keeping initiatives moving, coordinating across teams, and handling executive logistics with ...

Care of Chan

Executive Assistant

New York, NY · Hybrid

The Executive Assistant will own the Founder's day-to-day operational effectiveness: managing priorities, keeping initiatives moving, coordinating across teams, and handling executive logistics with ...

Maven Recruiting Group

Executive Assistant

New York, NY · On-site

$180K - $250K/yr

Executive Assistant, Office of the CEO The Location: New York City | Onsite 4-5 days per week ... Build and continuously refine the operational infrastructure of the Office of the CEO, creating ...

Career Group

Executive Assistant to Founder

New York, NY · On-site

$70K - $85K/yr

Executive Assistant to Founder A fast-growing creative services company specializing in premium ... Executive Operations * Coordinate travel arrangements, meetings, reservations, and executive ...

F2

Executive Business Partner to the CEO

New York, NY · On-site

$100K - $150K/yr

This is not a traditional executive assistant role. We're looking for a high-judgment operator who can own executive support fundamentals while also taking on operational projects, coordinating ...

Digitas

Executive Assistant

Manhattan, NY · On-site

$60K - $93K/yr

The Executive Assistant will serve as a trusted partner and operational anchor to a senior leader, managing complex schedules, communications, events, travel, and priorities with precision and poise.

Cyera

Executive Assistant

Manhattan, NY · On-site +1

$130K - $160K/yr

THE OPPORTUNITY We are seeking an Executive Assistant (EA) to provide high-level support to ... Maintain organized digital filing systems and operational documentation. AI, Automation & Business ...

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Executive Operations Assistant information

See Valley Stream, NY salary details

$31.4K

$67.4K

$107.2K

How much do executive operations assistant jobs pay per year?

As of Aug 27, 2026, the average yearly pay for executive operations assistant in Valley Stream, NY is $67,430.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,300.00 and $78,500.00 per year, depending on experience, location, and employer.

What is an executive operations assistant?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an executive operations assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.

What are the key skills and qualifications needed to thrive as an executive operations assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

What does an executive operations assistant do?

An executive operations assistant provides administrative support to executives by managing schedules, coordinating meetings, handling correspondence, and organizing office operations. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient workflow and support executive needs.

What cities near Valley Stream, NY are hiring for Executive Operations Assistant jobs?

Cities near Valley Stream, NY with the most Executive Operations Assistant job openings:

Executive Operations Assistant jobs near you

Executive Operations Assistant

New York, NY • Hybrid

Pfizer
Pharmaceutical and Medicine Manufacturing • 10K+ employees

8.2

Company rating: 8.2 out of 10

Based on 125 frontline employees who took The Breakroom Quiz

33rd of 86 rated pharmaceutical

People enjoy working here

Good employer

Recommended by students

Learn more about Pfizerexternal

$35.93 - $63/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Job description

ROLE SUMMARYThis role is part of Office of the CEO (OCEO) and will provide administrative and office services of a highly complex and critical nature. This role combines administrative excellence with the ability to leverage AI and technology to improve operational efficiency, enhance communication, and optimize work processes. The ideal candidate is proactive, tech forward, deeply organized, change agile and capable of anticipating needs in a complex, fast-moving environment. The person in this role is expected to work with exceptional professionalism and attention to detail. The environment is fast-paced and the processes and material can be time-sensitive, confidential, and, at times, urgent situations. The person in this role will also be expected to think creatively and with a tech-edge about how we can continue to run the office more efficiently. This role will work closely with the Chief of Staff to the CEO, Executive Assistant to the CEO, and the Sr. Director, Executive Operations, as well as collaborate regularly with other Executive Leadership Team (ELT) offices. The role requires frequent on-site attendance at the NY headquarters office and occasional offsite attendance, aligned with the CEO's schedule and team support needs. Flexible work hours required (early mornings, evenings and/or weekends, as needed).ROLE RESPONSIBILITIES
  • Coordinate travel planning including support for itinerary management, aviation coordination, ground transportation, hotel booking and restaurant reservations. This may include complex international travel, personal/family travel, visa preparation, etc.
  • Use AI and cloud-based platforms to facilitate writing, scheduling and research needs
  • Responsible for all meeting logistics including conference room reservations, connection details, food ordering, visitor registration, security coordination and other associated meeting logistics.
  • Proactively organize and prepare meeting materials (briefings, note cards, etc.), especially using MS OneNote
  • Support Executive Assistant to the CEO with scheduling and calendar management and related responsibilities when necessary
  • Responsible for executive floor management including room reservations, supplies, catering, safety trainings, etc., by liaising with Workplace Experience, Security and other related parties
  • Support CEO record keeping, governance and attendance, travel planning, agenda preparation and execution.
  • Support purchase order creation and invoice processing
  • Support executive reward tickets program coordination and ticket distribution
  • Support executive correspondence process including triaging electronic and physical mail, and sending invitation responses
  • Manage and prioritize high volume of emails including expediting flow of work items, and initiating follow-up when necessary
  • Use appropriate discretion in the management of information and stakeholders.
  • Proactively coordinate and provide key information to ELT offices and other business units as appropriate.
  • Work closely with other administrative partners across the ELT
  • Work closely with the Digital Executive Support team for technology needs
  • Work on ad hoc projects and continuous enhancement of operations as technology and the needs of the office evolve
BASIC QUALIFICATIONS
  • High school Degree/GED with 5+ years of work experience with 2+ years providing executive level support
  • Experience working with senior leaders and/or C-suite executives preferred
  • Discretion and the ability to deal with confidential information
  • Tech-savvy and growth-minded, comfortable using AI tools and cloud-based platforms for writing, research, analysis, scheduling
  • Excellent written, oral, communication and interpersonal skills
  • Advanced proficiency with Microsoft 365, Teams, Outlook, OneNote, SharePoint, and meeting management tools.
  • Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis
  • High degree of professional maturity and presence
  • Exhibits strong collaboration skills and the ability to build relationships and leverage resources/engage colleagues across multiple functions and businesses
  • Ability to work across different cultures and with a variety of leaders from different backgrounds and experiences
  • Responsive, professional and courteous demeanor in all interactions in line with our values
  • Proficiency in systems commonly used at Pfizer (e.g., Ariba, SharePoint, Concur, Workday) preferred
PREFERRED QUALIFICATIONS
  • Bachelor's degree preferred
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS Flexible work hours required (early mornings, evenings and/or weekends, as needed). The role requires frequent on-site attendance at the NY headquarters office and occasional offsite attendance, aligned with the CEO's schedule and team support needs.
Work Location Assignment:HybridLast day to apply: September 8, 2026 The salary for this position ranges from $35.93 to $63.00 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.

U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

Pfizer endeavors to makewww.pfizer.com/careersaccessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please emaildisabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.

To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available onPfizer Careers.

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About Pfizer

Sourced by ZipRecruiter

All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged; and the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives. Our Health and Science System Specialists Team provides leadership across patient care settings in the complex Hospital, Health System, and Key Medical Group environment to bring value to our customers and patients in this dynamic ecosystem.

Industry

Pharmaceutical and medicine manufacturing

Company size

10,000+ Employees

Headquarters location

New York, NY, US

Year founded

1849

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