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Executive Operations Assistant Jobs in Toronto, ON

Nia Centre

Executive Assistant

Toronto, ON

Support follow-up on board decisions and action items Operations & Administration * Manage ... The Executive Assistant will help ensure the Executive Director is supported to lead effectively ...

Flatiron Construction Corp

Executive Assistant

Toronto, ON · On-site

CA$80K - CA$110K/yr

As Executive Assistant to the President, you will be a trusted partner in anticipating and and assessing the President's needs to ensure operational success. You will collaborate with industry ...

Altis

Executive Assistant

Toronto, ON · Hybrid

... drive operational excellence, strategic priorities, and business growth in a purpose-driven ... As Executive Assistant, you'll serve as a trusted partner to senior leadership while helping shape ...

Longevity Achieved

Executive Assistant

Mississauga, ON · Remote

CA$49K - CA$54K/yr

As we scale, we are looking for an Executive Assistant who can bring structure, efficiency, and ... Identify operational bottlenecks and introduce tools, templates, or workflows that streamline daily ...

OSL Retail Services Inc

Executive Assistant

Mississauga, ON · On-site

CA$80K - CA$105K/yr

Overview The Executive Assistant will provide senior level executive administrative support to the ... operational constraints in alignment with the executive's preferences. Maturity, curiosity ...

Klass

Junior Executive Assistant

Toronto, ON

... operations of a growing luxury jewelry brand. This role works alongside and through the Senior Executive Assistant, who remains the point of contact for the principals, and assigns and oversees the ...

Amd

Executive Assistant

Thornhill, ON

We are searching for an experienced Executive Assistant in AI SW group who is high energy and ... and operational activities ACADEMIC CREDENTIALS: * Bachelor's Degree or equivalent level of ...

Klass

Junior Executive Assistant

Toronto, ON · On-site

... operations of a growing luxury jewelry brand. This role works alongside and through the Senior Executive Assistant, who remains the point of contact for the principals, and assigns and oversees the ...

Banyan Software

Executive Assistant

Toronto, ON · Hybrid

Executive Assistant to the Chief Operating Officer Hybrid - This is a hybrid role based out of our ... Operations Centers of Excellence, and the Banyan Software Foundation, each led by its own ...

NBCUniversal

Executive Assistant

Toronto, ON · On-site

This role is critical to the smooth operation of the leadership team and will focus on executive ... NBCUniversal may use AI-based tools to assist in screening and assessing applications for this ...

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All JobsOperations JobsExecutive Operations Assistant JobsExecutive Operations Assistant Jobs in Toronto, ON

Executive Operations Assistant information

See Toronto, ON salary details

$30.5K

$55.2K

$98.8K

How much do executive operations assistant jobs pay per year?

As of Sep 7, 2026, the average yearly pay for executive operations assistant in Toronto, ON is $55,191.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,422.00 and $59,646.00 per year, depending on experience, location, and employer.

What is an executive operations assistant?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an executive operations assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.

What are the key skills and qualifications needed to thrive as an executive operations assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

What does an executive operations assistant do?

An executive operations assistant provides administrative support to executives by managing schedules, coordinating meetings, handling correspondence, and organizing office operations. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient workflow and support executive needs.

What cities near Toronto, ON are hiring for Executive Operations Assistant jobs?

Cities near Toronto, ON with the most Executive Operations Assistant job openings:

Executive Operations Assistant jobs near you
Infographic showing various Executive Operations Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $55,191 per year, or $26.5 per hour.

Executive Assistant

Nia Centre

Toronto, ON

Full-time

Re-posted 27 days ago

Key responsibilities

  • Manage information flow, draft materials, and coordinate priorities to support the Executive Director.

  • Prepare meeting agendas, briefing notes, and documentation for board, funder, and senior-level meetings.

  • Handle scheduling, travel arrangements, reimbursements, and maintain organized systems for documents and correspondence.

Job description

About the Role

Nia Centre for the Arts is seeking a highly capable Executive Assistant to work closely with the Executive Director. This role goes beyond traditional administrative support and is designed for someone who thrives in a fast-paced, mission-driven environment and enjoys operating as an organizer, and trusted extension of senior leadership.

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and translating ideas into clear, actionable outputs.

This is an ideal role for someone with strong judgment, excellent writing skills, and the confidence to work with senior leaders, board members, funders, and external partners.

Key Responsibilities

Executive Support & Strategic Coordination

  • Act as a trusted partner to the Executive Director, helping manage priorities, deadlines, and decision-making flow
  • Anticipate needs and proactively prepare materials, briefings, and follow-ups
    Draft emails, presentations, proposals, and internal documents on behalf of the Executive Director

Communications & Documentation

  • Manage the Executive Director's inbox with discretion and judgment, drafting responses and flagging items for escalation
  • Prepare meeting agendas, briefing notes, and materials for board, funder, and senior-level meetings
  • Take and synthesize meeting notes, ensuring clear documentation, follow-up, and accountability

Board & Governance Support

  • Coordinate board meetings, including scheduling, pulling together materials, drafting agendas and minutes
  • Support follow-up on board decisions and action items

Operations & Administration

  • Manage scheduling, travel, reimbursements, and expense tracking
  • Support coordination across internal teams to ensure smooth execution of priorities
  • Maintain organized systems for documents, calendars, invoices and correspondence

Process Improvement

  • Identify gaps, inefficiencies, or risks and propose improvements to systems and workflows
    Support the development of templates, tracking tools, and processes that improve clarity and efficiency

What We're Looking For

  • Demonstrated experience supporting a senior executive, director, or founder in a complex organization
  • Strong judgment and ability to prioritize without constant direction
  • Excellent written communication skills, with experience drafting on behalf of others
  • Ability to synthesize information and translate ideas into clear, well-structured materials
  • High level of discretion, professionalism, and emotional intelligence
  • Comfort working with ambiguity and managing competing priorities
  • Interest in arts, culture, community development, or mission-driven work is an asset

How You Work

  • You are proactive and think one step ahead
  • You draft first and refine, rather than waiting for perfect clarity
  • You are comfortable asking thoughtful questions and offering recommendations
  • You hold context across projects and relationships
  • You value clarity, documentation, and follow-through

Why This Role Matters

This role is central to Nia Centre's leadership and impact. The Executive Assistant will help ensure the Executive Director is supported to lead effectively, steward relationships, and focus on strategic growth; enabling the organization to continue building strong cultural infrastructure for Black artists and communities.

Apply