Executive Operations Assistant Jobs in Toronto, ON

Executive Assistant to VP, Canadian Operations & VP, Quality
Job location: Hybrid with requirement to travel to across network of facilities in Ontario on an as needed basis
Hours: 40 hours per week with flexiblity to work across multiple time zones
Employment type: Full-time Permanent
Salary : $75,000 - $80,000 to start

A little about us

Aurora is proud to be a global leader in the cannabis industry. With a smart strategy, unmatched talent and focus on our long-term success, we believe we have a bright future.

At Aurora, we're passionate about helping patients improve their lives through high-quality premium medical cannabis under brands they can trust and rely on. Our products, available across Canada, Europe, Australia, and New Zealand, include leading brands like Pedanios, IndiMed, San Raf, Whistler, Greybeard and CraftPlant.

Our diverse team works passionately across various roles, from manufacturing to corporate positions, and many more, united by our purpose: Opening the World to Cannabis. Enabled by science and empowered by people, for patients and consumers. We collaborate globally, embrace change with courage, stay agile, and treat everyone with compassion. We live our values daily, making a meaningful impact on patients, communities, and our A-Team.

JOB SUMMARY

Aurora Cannabis is currently recruiting an Executive Assistant to support the Vice President, Canadian Operations and the Vice President, Quality The successful candidate will be responsible for a variety of administrative, clerical, financial tasks.

The ideal candidate will have considerable skill in working as an executive assistant in a fast-paced and dynamic industry and is comfortable working across multiple locations and time zones. The successful candidate will be highly organized, possess strong decision-making skills, proven ability to establish priorities, exceptional interpersonal skills, polished communication skills, and ability to exercise good independent judgement. 

The Executive Assistant is experienced working with all levels of an organization, communicating with sensitive stakeholders, and maintaining professionalism and utmost confidentiality. 

MAIN RESPONSIBILITIES:

• Maintains a close working relationship with other departments within the company
• Serve as the primary point of contact for internal and external stakeholders on business matters 
• Prepares agendas, attends meetings, schedules and takes minutes at internal and external meetings as requested
• Prepares and submits expense reports
• Handles and prepares all aspects of confidential and sensitive documents, ensures critical timelines are met. Collects, consolidates information, and schedules 
• Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail
• Assists with internal and external communication efforts; organizes and coordinates special events and projects
• Proactive coordination of the Vice Presidents daily calendar and scheduling of appointments 
• Communicates information and instructions staff to his/her team and outside agencies/individuals as required
• Coordination of travel arrangements (accommodation, flights, vehicles, etc.) as requested
• Supports the Vice Presidents' to ensure the smooth flow of information and activities in a multifaceted operation with ever-changing priorities
• Oversees the email of the Vice Presidents as required, handles sensitive information appropriately and uses good judgment in problem solving
• Related projects and research as required
• On-site support when VPs are on site
• Assisting the Vice Presidents' direct reports as required

Commitments and engagements may extend beyond regular office hours and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support beyond regular office hours across multiple time zones around Canada and across the world.

KNOWLEDGE AND SKILLS:

• Proficiency in the use of computer software for Microsoft applications - Word, Excel, Powerpoint
• Strong technical skills, adept with Google Apps for Business, Google Office, MS Office, and familiarity with is an asset.
• Ability to act with minimal supervision, discretion, maturity, and with absolute confidentiality
• Ability to work under tight timelines and to balance multiple and varied projects at one time
• Thorough knowledge of corporate communications, spelling, grammar, and basic accounting
• Exceptional written, verbal and interpersonal communication skills
• Ability to inspire trust and confidence in relationships with others; the ability to exercise diplomacy when dealing with customers and to provide leadership, organizational and decision-making skills

EDUCATION AND EXPERIENCE:

• A minimum of 5 years' experience supporting senior leadership in an executive assistant capacity
• Experience within a public company, preferably in a large organization is an asset
• University Degree, College Diploma or Certificate in Business, Office Administration, or related relevant education is an asset
• Bilingualism (French and English) is an asset

Next Steps

Apply today by submitting your resume through our website. You can expect your application to be reviewed by our Talent Acquisition Team and not an AI software/system. We will contact you if we see a fit via email.

Think you're the ideal candidate but you don't meet all the requirements? Apply anyways. We would love to review your application to see if you're the right fit or find you an alternative opportunity. Not the role for you? Share this posting with your network while subscribing to our Talent Community to learn more about upcoming opportunities (if you are an Aurora employee, take advantage of the employee referral program by sharing this posting with someone in your network! If they are the successful candidate, you may be eligible for a bonus!).

Diversity, Equity, Inclusion, Belonging and Accessibility

At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work.
Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers - and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic.

We value the unique skills and experience each person brings to Aurora and are committed to creating and maintaining an accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Human Resources team know by contacting us at hr.services@auroramj.com