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Executive Operations Assistant Jobs in Seattle, WA

Boyer Childrens Clinic

Executive Assistant

Seattle, WA · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant serves as a strategic partner to the Chief Executive Officer, providing high-level executive, administrative, and operational support. In this highly visible role, you will ...

Aston Carter

Executive Assistant

Seattle, WA · On-site

$28 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Executive Assistant 5-month contract Onsite in Seattle, WA This role provides proactive and ... Provide comprehensive administrative support to leaders across International Retail Operations and ...

Aston Carter

Executive Assistant

Seattle, WA

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Executive Assistant 5-month contract Onsite in Seattle, WA This role provides proactive and ... Provide comprehensive administrative support to leaders across International Retail Operations and ...

Anduril Industries

Executive Assistant

Seattle, WA · On-site

This is an Executive Assistant position where your mastery of calendar management becomes the linchpin of the daily operations! If you are an Executive Assistant that thrives in the satisfaction of ...

Pemco Mutual Insurance Company

Executive Assistant

Seattle, WA · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

PEMCO is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to assigned executives, directors, and senior leaders. This role helps leaders stay ...

PEMCO

Executive Assistant

Seattle, WA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

PEMCO is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to assigned executives, directors, and senior leaders. This role helps leaders stay ...

City of Gig Harbor

Executive Assistant

Gig Harbor, WA · On-site

$46.18 - $57.77/hr

POSITION OVERVIEW The executive assistant provides high-level administrative and operational support to ensure the efficient and effective functioning of the Executive Office. This position manages ...

HealthPoint

Executive Assistant

Renton, WA · On-site

$28 - $42.27/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant is responsible for providing high-level administrative support to designated senior executive(s), ensuring seamless operations of daily tasks. This senior-level role involves ...

Victory Marine LLC

Executive Assistant

Seattle, WA · On-site

$26 - $34/hr

  • Medical

  • PTO

You'll work directly alongside the CEO, own real operational responsibilities from day one, and ... Executive assistant or administrative experience -- managing priorities, calendars, communications ...

Victory Marine LLC

Executive Assistant

Seattle, WA · On-site

$26 - $34/hr

  • Medical

  • PTO

You'll work directly alongside the CEO, own real operational responsibilities from day one, and ... Executive assistant or administrative experience -- managing priorities, calendars, communications ...

Schwartz Brothers Restaurants

Executive Assistant

Bellevue, WA · On-site

$120K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Executive Assistant plays a critical role in maximizing the CEO's effectiveness by driving ... In this role, you will help support the day-to-day operations of the CEO's office through executive ...

Credit Acceptance

Executive Assistant - Washington

Seattle, WA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

The Executive Assistant (EA) provides high-impact, strategic, and confidential support to C-level ... Operational & Administrative Leadership * Continuously improve processes, workflows, and tools ...

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Executive Operations Assistant information

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$34.1K

$73.4K

$116.6K

How much do executive operations assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for executive operations assistant in Seattle, WA is $73,353.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,900.00 and $85,400.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive operations assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

Is being an executive operations assistant a stressful job?

The role of an executive operations assistant can be stressful due to managing multiple tasks, tight deadlines, and high-level communication. However, stress levels vary depending on the work environment, workload, and individual skills in organization and time management.

What is an executive operations assistant?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an executive operations assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.

What cities near Seattle, WA are hiring for Executive Operations Assistant jobs?

Cities near Seattle, WA with the most Executive Operations Assistant job openings:

Executive Operations Assistant jobs near you

Office Administration Manager - Office of the President

YMCA Of Greater Seattle

Seattle, WA • On-site

$80K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

YMCA Of Greater Seattle rating

6.0

Company rating: 6.0 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

592nd of 772 rated non-profit organizations

Job description

Overview
Our Commitment to Equity
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.
Job Summary
The Executive Assistant - Office of the President delivers comprehensive executive and operational support to the President/CEO and the Office of the President. This position is offered as a temporary-to-permanent role, providing an initial opportunity for candidates to demonstrate their capabilities with the potential to transition to a permanent position. Responsibilities include executive operations, financial management coordination, leadership and board support, event logistics, communications, and data tracking, all under the guidance of the President/CEO and Director of Administration. The Executive Assistant supports legal and compliancerelated processes through document management, coordination with internal and external legal partners, records maintenance, and deadline tracking. Must demonstrate exceptional organizational abilities, a high degree of professionalism and discretion, meticulous attention to detail, and the capacity to prioritize and execute multiple tasks within a dynamic executive environment while adhering to established systems and processes.
Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.
What you'll get from working at The Y
  • Membership to the YMCA of Greater Seattle for you and your household
  • Medical, Dental, Vision, and Life insurance
  • Retirement with generous employer contributions
  • Free access to mental health resources
  • Rapidly accruing paid time off (PTO)
  • Discounts on qualifying YMCA of Greater Seattle childcare, day camp, overnight camp and outdoor leadership programs. 25% for part-time staff, 50% for full-time staff.

* Some benefits only available to full-time staff
Hiring Range: $80,168.40-$85,000 annually.
Responsibilities
  • Manage financial operations for the Office of the President by ensuring executive expenses, reimbursements, mileage, invoices, and related documentation are processed and reconciled accurately and efficiently.
  • Oversee scheduling and calendaring, preparation of meeting materials and presentations, and follow-up communications for internal and external meetings, including, fundraising and donor meetings in coordination with the President/CEO.
  • Attend meetings at the request of the President/CEO, taking notes, tracking action items, and supporting follow-ups with donors, foundations, and internal stakeholders.
  • Provide executive-level administrative support for fundraising, including maintaining logs, tracking contacts, and supporting timely and accurate data entry and reporting.
  • Assist the Director of Administration in maintaining executive tracking tools for communications, contacts, outreach, and follow-ups.
  • Gather, clean, organize, and track data to support executive reporting and decision-making; promptly communicate any gaps or inconsistencies to the Director of Administration.
  • Manage the President/CEO's physical and electronic correspondence, ensuring that time-sensitive, confidential, legal, or complaint-related items are routed appropriately and handled with discretion.
  • Draft, prepare, and follow up on executive correspondence related to fundraising, partnerships, or compliancerelated matters specific to the Office of the President, and external stakeholders, as assigned.
  • Organize, coordinate, and lead planning for events and initiatives, such as Staff Appreciation Day, Cinematique events, and other key organizational milestones.
  • Provide administrative legal support for the Office of the President by organizing, maintaining, and tracking legal documents, contracts, agreements, correspondence, and related records escalating timesensitive matters as appropriate.
  • Maintain confidential legal files and records for the Office of the President in accordance with organizational policies, document retention schedules, and privacy requirements.
  • Serve as a back up to the Director of Administration as needed.

Leadership Competencies
Cause Driven Leader Level: LEADER
Values
Strengthens the Y's culture by demonstrating the values of the Y - honesty, caring, respect, and responsibility - in every aspect of work.
Inclusion
Models cultural competence and supports diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions.
Develop Self and Others
Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development.
Quality Results
Takes the initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to people (employees and members), philanthropy, finance and volunteerism.
Change Capacity
Facilitates change, seeks opportunities in the change process, models adaptability, and leads transition in support of the Y's mission.
Inspire Others
Promotes creativity, generates excitement, and rewards risk taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships.
Competencies
  1. Business Acumen.
  2. Communication.
  3. Critical Evaluation.
  4. Relationship Management.
  5. Ethical Practice.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Code of Conduct for Applicants
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization's abuse risk management standards.
Qualifications
  • A high school diploma or its equivalent is required for this position.
  • Candidates must have a minimum of two years of experience in administrative or clerical roles.
  • Experience supporting a CEO and Board of Directors within a nonprofit organization is strongly preferred.
  • Experience and formal training as paralegal- a plus.
  • Disciplined experience using AI tools for greater efficiency and productivity is strongly preferred.
  • The ideal candidate must be proactive, take initiative, be driven by deadlines, pay close attention to detail, work independently, uphold confidentiality, and exercise sound judgment and discretion in all functions and responsibilities.
  • Exceptional planning and project management abilities are essential. Candidates should be able to use tools such as Microsoft Planner to organize tasks, set deadlines, assign responsibilities, and track progress for timely completion of projects and initiatives.
  • Strong oral and written communication skills are necessary. The candidate should be comfortable interacting with senior executives and other staff, both inside and outside the organization, displaying tact and diplomacy.
  • The ability to manage multiple, simultaneous, and complex tasks and projects efficiently and effectively is required.
  • The candidate must work well with a diverse group of people at all levels, especially in an executive environment, and demonstrate professionalism at all times.
  • Demonstrated integrity and a strong work ethic are essential. The candidate must possess excellent organizational and time management skills.
  • Experience in organizing, prioritizing, and scheduling work assignments is required.
  • Proficiency in Microsoft Office Suite, Google Suite, and social media platforms is necessary.
  • Candidates must also be proficient with cloud-based collaboration tools such as Zoom, Microsoft Teams, and Google Workspace.
  • The ability to adapt to and learn new technologies in the workplace is expected. Candidates should be tech-savvy and able to troubleshoot issues with office equipment, software, and applications.
  • Candidates should be comfortable evaluating and implementing new AI-driven solutions to enhance office efficiency, data management, and communication. Staying current with emerging AI technologies and integrating them into daily operations as appropriate is also required.

Preferred Qualifications
  • Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.

You'll be a great fit for the Seattle Y if you:
  • Thrive on working in a collaborative environment.
  • Are very adaptable.
  • Have high ownership and strong work ethic.
  • Are a great problem solver who can think on your feet.
  • Truly enjoy being of service to people.
  • Like being part of a team that cares about one another as people and enjoy working together.
  • Want to know that the work you do contributes to building a better, stronger community for all.

OUR MISSION
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES
  • Respect
  • Responsibility
  • Honesty
  • Caring
  • Passion for Excellence

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
We are a drug & alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org.

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