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Executive Operations Administrator Jobs in Rochester, NY

Monroe Roofing and siding

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Office Administrator

Gates, NY · On-site

$30K - $75K/yr

The Office Administrator will play a crucial role in supporting a small team of 1-5 people by managing essential office functions and ensuring smooth daily operations. Reporting directly to the CEO ...

New

Monroe Roofing and siding

Be Seen First

Office Administrator

Gates, NY · On-site

$30K - $75K/yr

The Office Administrator will play a crucial role in supporting a small team of 1-5 people by managing essential office functions and ensuring smooth daily operations. Reporting directly to the CEO ...

New

Monroe Roofing and siding

Be Seen First

Office Administrator

Gates, NY · On-site

$30K - $75K/yr

The Office Administrator will play a crucial role in supporting a small team of 1-5 people by managing essential office functions and ensuring smooth daily operations. Reporting directly to the CEO ...

New

Paylocity

Executive Account Manager

Pittsford, NY · On-site

... Operations. Use your problem-solving skills to shape the way others see Paylocity. Launch your ... administrator required * Prior experience in project management or problem-solving preferred

Paylocity

Executive Account Manager

Pittsford, NY · On-site

... Operations. Use your problem-solving skills to shape the way others see Paylocity. Launch your ... administrator required * Prior experience in project management or problem-solving preferred

Amazon

Staffing Manager, Workforce Staffing

Rochester, NY · On-site

$40K - $56K/yr

As a leader, the Staffing Manager owns candidate experience and operational excellence for a ... Staffing Managers direct a high-performing team of Staffing Administrators and seasonal/flexible ...

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All JobsOperations Administrator JobsExecutive Operations Administrator JobsExecutive Operations Administrator Jobs in Rochester, NY

Executive Operations Administrator information

See Rochester, NY salary details

$31.1K

$75.7K

$136.7K

How much do executive operations administrator jobs pay per year?

As of Aug 27, 2026, the average yearly pay for executive operations administrator in Rochester, NY is $75,708.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,200.00 and $85,300.00 per year, depending on experience, location, and employer.

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What cities near Rochester, NY are hiring for Executive Operations Administrator jobs?

Cities near Rochester, NY with the most Executive Operations Administrator job openings:

Executive Operations Administrator jobs near you

Nursing Home Administrator

Friendly Senior Living

Rochester, NY • On-site

$154K - $210K/yr

Full-time

Re-posted 7 days ago

Job description

Position Summary:
Friendly Senior Living is seeking an experienced, mission-driven healthcare leader to serve as Vice President & Administrator of The Friendly Home, a 181-member nursing home and rehabilitation community in Rochester, NY. This executive leadership role offers the opportunity to guide operations, support excellence in care and service, and contribute to the continued success of a respected senior living organization with a long-standing commitment to older adults and their families.
As Administrator of Record, the Vice President &Administrator will oversee key clinical and service departments, guide quality and compliance efforts, support financial and operational performance, and help advance a Culture of Excellence across the organization. This is an opportunity for a collaborative, forward-thinking leader to make a meaningful impact in a values-driven environment where friendship, compassion, excellence, teamwork, customer focus, and integrity are at the heart of the work.
The Vice President & Administrator serves as a trusted advisor to the President and provides direct administrative oversight for Nursing, Social Work/Admissions, Recreation, Medical Services, Dietary, Building and Environmental Services. The successful candidate will bring strong operational judgment, regulatory knowledge, financial discipline, and a genuine commitment to resident-centered care.
The ideal candidate is an experienced senior care or healthcare executive who leads with integrity, builds trust across teams, and balances strategic vision with hands-on operational follow-through. This individual will be comfortable working in a highly regulated environment, leading through change, and fostering collaboration across departments to deliver exceptional care and service.
Essential Job Functions:
  • Provide executive leadership for assigned clinical and service departments, ensuring efficient, effective, and compliant operations.
  • Partner with the President, Chief Financial Officer, and department leaders on strategic planning, annual operating plans, budgets, and capital planning.
  • Develop, implement, and monitor programs, policies, procedures, and performance objectives that support organizational priorities.
  • Lead quality assurance and regulatory readiness efforts to ensure compliance with applicable federal, state, and local requirements.
  • Prepare operational reports and provide updates to executive leadership and the Board of Directors.
  • Promote a strong team culture through effective communication, staff development, orientation, training, and ongoing education.
  • Support resident, family, employee, and community relationships through visible, service-oriented leadership.

Minimum Qualifications:
  • Bachelor's degree from an accredited college or university required; advanced degree in a related field preferred.
  • Minimum of five years of experience in healthcare facility administration.
  • Active New York State Nursing Home Administrator license required.
  • Demonstrated knowledge of healthcare operations, regulatory compliance, quality assurance, budgeting, and leadership best practices.
  • Strong communication, relationship-building, problem-solving, and decision-making skills.

We consider many different factors to determine your compensation package at FSL. We assess your specific job family, level, relevant skills, experience, and other special trainings, or accomplishments you bring to the position. Pay decisions are also guided by our financial means as well as analyzed against what others earn internally. We strive to pay competitively and offer market differentiated benefits and perquisites in line with our compensation philosophy. The salary range is a reflection of many similar like positions and your actual compensation may not be at the high or low end of the range but will be based on your unique skills and other criteria mentioned. FSL is committed to offering each individual an elevated employee experience through growth and learning opportunities in addition to an inclusive work culture coupled with other perquisites.
Pay Range: $154,791 - $210,688 per year

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