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Executive Operations Administrator Jobs in Virginia

KPMG

Executive Administrator

Virginia Beach, VA · On-site

KPMG is currently seeking an Executive Administrator to join our Audit organization team ... operations * Compose memos, letters and other correspondence * Handle the highest level of ...

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Aretum

Executive Administrator - CISA

Mclean, VA · On-site +1

$85K - $115K/yr

As an Executive Administrator at ARETUM, you will provide high-level administrative support to senior executives and play a vital role in ensuring the smooth operation of CISA. ARETUM is known for ...

Aretum

Executive Administrator - CISA

Mclean, VA

$85K - $115K/yr

As an Executive Administrator at ARETUM, you will provide high-level administrative support to senior executives and play a vital role in ensuring the smooth operation of CISA. ARETUM is known for ...

ClearanceJobs

Executive Administrator

Chantilly, VA · On-site

Job Title Responsible for organizing and coordinating office operations and procedures to ensure ... Job Responsibilities Maintains leadership's calendar (i.e. CEO/President, VP, Director) Answer ...

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Executive Operations Administrator information

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What are popular job titles related to Executive Operations Administrator jobs in Virginia?

For Executive Operations Administrator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Executive Operations Administrator jobs in Virginia look for?

The top searched job categories for Executive Operations Administrator jobs in Virginia are:

What cities in Virginia are hiring for Executive Operations Administrator jobs?

Cities in Virginia with the most Executive Operations Administrator job openings:

Executive Operations Administrator jobs near you
Infographic showing various Executive Operations Administrator job openings in Virginia as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Back Office Operations Administrator

Richmond, VA • On-site

Sweetie Boy Transportation
201 - 500 employees
Learn more about Sweetie Boy Transportationexternal

$102K - $110K/hr

Full-time

Posted 12 days ago

Job description

Oversee the daily administrative and operational functions. Responsibilities would include supervising back-end departments (HR, IT, accounting), ensuring compliance with internal policies, tracking KPIs, and managing facility budgets.

Key duties include:

1. Operations amp; Performance Management

  • Oversee end-to-end back-office functions to ensure efficiency, accuracy, and timely delivery of services.

  • Monitor and analyze performance metrics, SLAs, and KPIs to identify areas for operational improvement.

  • Develop and maintain internal Standard Operating Procedures (SOPs) across departments.

2. Team Leadership amp; Administration

  • Recruit, train, and mentor administrative, IT, and operational staff.

  • Manage workforce schedules, intraday staffing, and performance reviews.

  • Bridge the communication gap between back-office support and front-office or executive teams.

3. Finance amp; Compliance Support

  • Process and track vendor invoices, payroll, and daily transaction activities.

  • Enforce corporate compliance frameworks, internal controls, and data security standards.

  • Manage procurement, inventory control, and office facility management.

4. Technology amp; Data Management

  • Oversee the maintenance of database records, filing systems, and data analytics.

  • Partner with the IT department to integrate technology upgrades, software solutions, and security enhancements.

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