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Executive Operations Administrator Jobs in Missouri

Americare Senior Living

$75K - $80K/yr

Executive Director, Assisted Living Administrator, Community Administrator, Senior Living ... Operational Excellence * Oversee medical, nursing, and administrative functions to ensure smooth ...

Americare Senior Living

$75K - $80K/yr

Executive Director, Assisted Living Administrator, Community Administrator, Senior Living ... Operational Excellence * Oversee medical, nursing, and administrative functions to ensure smooth ...

Americare Senior Living

$75K - $80K/yr

Executive Director, Assisted Living Administrator, Community Administrator, Senior Living ... Operational Excellence * Oversee medical, nursing, and administrative functions to ensure smooth ...

Americare Senior Living

$75K - $80K/yr

Executive Director, Assisted Living Administrator, Community Administrator, Senior Living ... Operational Excellence * Oversee medical, nursing, and administrative functions to ensure smooth ...

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Executive Operations Administrator information

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What job categories do people searching Executive Operations Administrator jobs in Missouri look for?

The top searched job categories for Executive Operations Administrator jobs in Missouri are:

What cities in Missouri are hiring for Executive Operations Administrator jobs?

Cities in Missouri with the most Executive Operations Administrator job openings:

Executive Operations Administrator jobs near you
Infographic showing various Executive Operations Administrator job openings in Missouri as of August 2026, with employment types broken down into 88% Full Time, 9% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Administrator

Ronald Mcdonald House I

Saint Louis, MO • On-site

$80K/yr

Other

Medical, Retirement

Posted 7 days ago

Job description

Job Description

Job Description

Ronald McDonald House Charities of St. Louis

KEEPING FAMILIES CLOSE

The mission of Ronald McDonald House Charities of St. Louis is to provide comfort, care and a home-away-from-home for families of seriously ill children. Our team’s objective is to strengthen families by supporting family-centered care and providing them with all the basic comforts of home. Our work directly impacts thousands of families annually.

Ronald McDonald House Charities of St. Louis is a seeking an experienced Executive Administrator to **** provide high-level administrative and operational support to the President & CEO, ensuring efficient day-to-day workflow, effective communication, and strong coordination across internal and external stakeholders, while also providing support for the Executive Team. Additional areas of responsibility include providing risk management support, maintaining and coordinating semiannual updates to the Business Continuity Plan and supporting our capital campaigns, serving as the administrator for the Ronald McDonald House Global’s RADAR database and the Board Resource site, and managing overall daily office operations in support of all House locations.

Supervisory Responsibilities: Oversees interns and volunteers, as assigned.

Basic qualifications ****

  • Bachelor’s degree.
  • Excellent interpersonal skills and the ability to communicate effectively and professionally.
  • Strong written communication skills, including drafting, editing, and proofreading correspondence and reports.
  • Proven administrative and organizational skills with the ability to manage competing priorities independently and with sound judgement.
  • Flexible hours as dictated by the needs of business for projects and meetings.
  • Minimum of 5-7 years of progressively responsible administrative experience supporting senior leadership (executive support preferred).
  • Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and the ability to learn organization-specific systems.
  • Demonstrated ability to handle sensitive information with discretion and maintain a high level of confidentiality.

Responsibilities include:

On behalf of the President & CEO, coordinates and supports the planning, organization, and execution of the following:

Administration

  • Manage the President & CEO’s calendar, appointments, and travel arrangements.
  • Prepare and edit communications, reports, and correspondence on behalf of the President & CEO.
  • Serve as the primary liaison to Board members and the Executive Committee to facilitate communication and planning.
  • Coordinate all aspects of Board and committee meetings (including Board Orientation), strategic planning, staff, and leadership team meetings. Maintain discretion and confidentiality with Board members, committee members, donors, and staff.
  • Oversee the Global National Donor Program at the local level, in alignment with RMH Global guidance.
  • Establish and maintain chapter, program records and reports in Global database, RADAR.

Monetary Donations

  • Process monetary donations in accordance with internal controls and audit requirements.

Risk and Liability Manager

  • Oversee the Business Continuity Plan for RMH of St. Louis.
  • Administers property and liability insurance policies, support, documentation, and renewals.
  • Coordinates claims management activities, serving as the liaison with carriers, brokers, and internal stakeholders to ensure timely and effective resolution.
  • Direct organization-wide risk management activities in accordance with RMH Global guidance and insurance requirements.

Office Coordination

  • Oversee supply management and ordering to maintain a fully functional office environment while adhering to budget guidelines.

Global Database RADAR

  • Serve as the RADAR administrator for the St. Louis chapter, responding to RMH Global data requests.
  • Ensure the Annual Information Outcome Report (AIOR), Chapter Excellence Pillar reports, and staff rosters are accurate and current.

Regular, reliable attendance is required.

Physical Demands

Must be able to concentrate and remain focused while handling multiple tasks, responsibilities, and projects. Must be able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavy weight material up to 25 lbs. Must be able to frequently climb stairs, including up to 5 flights, and frequently walk distances up to approximately 80 yards. Must be able to travel between RMH locations as needed.

Salary: $80,000 annually

Comprehensive benefit package including medical, disability & 403b

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Please visit https://rmhcstl.org/about/careers -internships/ to apply directly to this posting.

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