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Executive Office Assistant Jobs (NOW HIRING)

Memorial Health

Executive Office Manager

Springfield, IL

$29.44 - $45.64/hr

Five (5) years of experience in office management, executive assistant, executive office support, or related administrative role. Other Knowledge/Skills/Abilities: * Knowledge of office management ...

DeepL

Executive & Office Specialist

Austin, TX · On-site

Executive & Office Assistant, US As an Executive & Office Assistant, US, you will provide comprehensive support to the US VP Sales while helping ensure the smooth day-to-day operations of our US ...

Memorial Health

Executive Office Manager

Springfield, IL

$29.44 - $45.64/hr

Five (5) years of experience in office management, executive assistant, executive office support, or related administrative role. Other Knowledge/Skills/Abilities: * Knowledge of office management ...

Memorial Health

Executive Office Manager

Springfield, IL · On-site

$29.44 - $45.64/hr

Five (5) years of experience in office management, executive assistant, executive office support, or related administrative role. Other Knowledge/Skills/Abilities: * Knowledge of office management ...

Mayo Clinic

Executive Office Lead

Rochester, MN · On-site

The Executive Office Lead is a Limited Tenure position designed to provide comprehensive executive ... An associate degree/diploma in an administrative assistant, business, communications, hospitality ...

The Midtown Group

Executive Office Associate

Houston, TX · On-site

$29.91/hr

Executive Office Specialist Pay: $29.91/hour Start Date: August 24, 2026 Assignment: 30 days with ... Coordinate travel, scheduling, meetings, events, and special projects. * Assist with communications ...

Mayo Clinic

Executive Office Lead

Rochester, MN · On-site

Responsibilities The Executive Office Lead is a Limited Tenure position designed to provide ... An associate degree/diploma in an administrative assistant, business, communications, hospitality ...

RAA Staffing

Be Seen First

Executive Office Administrator

Hackensack, NJ · On-site

$80K - $90K/yr

Executive Office Administrator About Us We are a well-established, privately owned construction ... office and breakroom supplies. * Assist with planning company meetings, events, and other ...

Mayo Clinic

Executive Office Lead

Rochester, MN

The Executive Office Lead is a Limited Tenure position designed to provide comprehensive executive ... An associate degree/diploma in an administrative assistant, business, communications, hospitality ...

Mayo Clinic

Executive Office Lead

Rochester, MN

The Executive Office Lead is a Limited Tenure position designed to provide comprehensive executive ... An associate degree/diploma in an administrative assistant, business, communications, hospitality ...

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Executive Office Assistant information

See salary details

$30K

$64.5K

$102.5K

How much do executive office assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for executive office assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is an executive office assistant?

Executive Office Assistants are professionals who provide high-level administrative support to executives or senior management within an organization. Their responsibilities typically include managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential information. They play a crucial role in ensuring the smooth operation of executive offices by anticipating needs, prioritizing tasks, and facilitating effective communication. Executive Office Assistants often act as a liaison between executives and other staff or external partners.

What are the key skills and qualifications needed to thrive as an executive office assistant?

To thrive as an Executive Office Assistant, you need excellent organizational skills, attention to detail, and proficiency in office management, usually supported by experience or a relevant administrative qualification. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and document management systems is typically required. Strong interpersonal skills, discretion, and the ability to multitask enable you to support executives efficiently and maintain professionalism. These abilities ensure smooth office operations, effective executive support, and a well-organized work environment.

What are some common challenges executive office assistants face when managing multiple priorities, and how can they effectively address them?

Executive Office Assistants often juggle a variety of tasks, such as scheduling meetings, handling correspondence, and supporting executive-level projects, all with tight deadlines. Balancing these responsibilities can be challenging, especially when priorities shift quickly. Effective strategies include maintaining a well-organized calendar, proactively communicating with team members and executives, and using digital tools to set reminders and track progress. Staying adaptable and regularly reassessing priorities can help ensure that urgent tasks are addressed without compromising overall workflow.

What is the difference between Executive Office Assistant vs Administrative Assistant?

AspectExecutive Office AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate's or bachelor'sHigh school diploma; some roles may prefer associate's or bachelor's
Work EnvironmentSupports executives, often in corporate or professional settingsSupports teams or departments, in various office environments
Employer & Industry UsageCommon in corporate, legal, or financial sectorsWidely used across industries including education, healthcare, and business
Search & Comparison IntentOften compared for higher-level support roles with more responsibilitiesMore general support role, less focus on executive-level tasks

The Executive Office Assistant typically provides specialized support to executives, handling complex scheduling, correspondence, and confidential tasks. In contrast, an Administrative Assistant offers broader administrative support to teams or departments. While both roles require strong organizational skills and similar credentials, the Executive Office Assistant usually operates in more senior, high-pressure environments supporting top management.

How much should an executive office assistant get paid?

The average salary for an executive office assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities are hiring for Executive Office Assistant jobs?

Cities with the most Executive Office Assistant job openings:

What are the most commonly searched types of Executive Office jobs?

The most popular types of Executive Office jobs are:

What states have the most Executive Office Assistant jobs?

States with the most job openings for Executive Office Assistant jobs include:

Executive Office Assistant jobs near you
Infographic showing various Executive Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Office Manager

Memorial Health

Springfield, IL

$29.44 - $45.64/hr

Full-time

Posted 18 days ago

Memorial Health rating

7.0

Company rating: 7.0 out of 10

Based on 176 frontline employees who took The Breakroom Quiz

414th of 887 rated healthcare providers

Job description

MinUSD $29.44/Hr.MaxUSD $45.64/Hr.Overview

The Executive Office Manager oversees and coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational objectives. This role provides administrative, operational, and project support to executive leadership and governing bodies as assigned.

The Executive Office Manager serves as a key point of contact for internal and external stakeholders, facilitates communication across departments and leadership teams, and supports executive, board, and organizational initiatives.

Qualifications

Education:

  • Bachelor's degree in business or health related field is preferred.

 

Licensure/Certification/Registry:

  • N/A

 Experience:

  • Five (5) years of experience in office management, executive assistant, executive office support, or related administrative role.

Other Knowledge/Skills/Abilities:

  • Knowledge of office management systems, procedures, and business operations.
  • Excellent organizational and time management skills with the ability to prioritize competing demands.
  • Proficiency in Microsoft Office Suite and other business software applications.
  • Strong verbal, written, and interpersonal communication skills.
  • Demonstrated attention to detail and critical thinking skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to work effectively with executives, board members, physicians, leaders, staff, and community stakeholders.
Responsibilities
  • Provides administrative and executive support to assigned executive leadership team members.
  • Manages executive calendars, schedules, appointments, meeting requests, and travel arrangements.
  • Coordinates activities and provides administrative support for governing boards, committees, councils, and leadership meetings as assigned.
  • Prepares and distributes meeting materials, agendas, minutes, presentations, reports, and other executive communications.
  • Maintains board management systems and communication platforms, as applicable.
  • Coordinates communications among executive leadership, department leaders, physicians, staff, board members, and external stakeholders.
  • Serves as a liaison between executive leadership and various organizational departments.
  • Ensures administrative policies, procedures, and office practices are followed and recommends process improvements to enhance efficiency.
  • Prepares correspondence, reports, presentations, briefing materials, and other documents on behalf of executive leadership.
  • Conducts research, collects data, and prepares information for executive decision-making and strategic initiatives.
  • Assists with the management and organization of legal, regulatory, accreditation, policy, and governance documents.
  • Plans, coordinates, and supports executive meetings, leadership retreats, board meetings, conferences, special events, and organizational functions.
  • Coordinates meeting logistics, including facilities, technology, catering, and related arrangements.
  • Monitors project timelines, tracks action items, and provides follow-up support for executive and organizational initiatives.
  • Supports organizational responses to surveys, audits, regulatory reviews, and accreditation activities as assigned.
  • Serves as a primary point of contact for matters pertaining to the executive office.
  • Handles confidential and sensitive information with professionalism, discretion, and integrity.
  • Fosters positive working relationships and demonstrates behaviors consistent with the organization's mission, vision, values, and service standards.
  • Performs other duties and responsibilities as assigned.
    •  
    Employment Type: FULL_TIME

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