Executive Invoice Processing Analyst Jobs in Michigan

Construction Operations Coordinator & Office Admin

• Company: Major Contracting

• Location: Detroit, MI (On-Site)

• Job Type: Full-Time

• Schedule: Monday – Friday

• Pay Range: $20.00 – $28.00 per hour (Based on Experience)

The Opportunity

Drive Operational Efficiency and Command the Front Office.

Major Contracting is seeking a high-caliber Construction Operations Coordinator & Office Admin to serve as the organizational backbone of our expanding civil construction firm in Detroit. This is a pivotal role designed for a versatile professional who excels in high-pressure environments and masters the balance of office logistics, client relations, and financial administration.

In this position, you will act as the strategic link between our field crews, executive leadership, and valued vendors. We are looking for a "multitasker-in-chief" who can streamline workflows, manage critical project documentation, and ensure our administrative engine runs as precisely as our field operations.

What You Will Be Doing

You will be essential to the daily rhythm and long-term organization of the company:

• Office Logistics & Administration: Direct daily business operations, including high-level email management, complex scheduling, and comprehensive administrative support.

• Stakeholder Relations: Act as the primary liaison for clients and vendors, ensuring professional, clear, and timely communication that upholds our company’s reputation.

• Financial Administration (Light Bookkeeping): Execute essential accounting support, including AP/AR processing, invoice entry, and assisting with financial reconciliations.

• Project Document Control: Establish and maintain rigorous filing systems for construction contracts, job-site documentation, and vendor compliance records.

• Operations & Dispatch Support: Facilitate the communication flow between office and field teams, assisting with meeting coordination and job scheduling.

• Supply Chain Coordination: Manage relationships with suppliers to ensure accurate ordering, invoicing, and documentation for project materials.

• Facilities Management: Oversee office inventory and organization while providing executive-level administrative assistance to the leadership team.

• Operational Reporting: Generate internal reports, track project expenses, and maintain meticulous digital and physical records.

What You Need to Succeed (Qualifications)

• Experience: A minimum of 3 years of progressive experience in office administration, office management, or a high-level operations support role.

• Communication Mastery: Exceptional interpersonal skills with a proven ability to interface professionally with diverse stakeholders.

• Organizational Prowess: Elite multitasking abilities with a disciplined approach to managing deadlines in a fast-paced setting.

• Technical Proficiency: Mastery of Microsoft Office (Word, Excel, Outlook). Hands-on experience with QuickBooks or similar accounting/ERP software is a significant advantage.

• Industry Knowledge (Preferred): Prior experience within construction, contracting, or industrial service sectors is highly valued.

• Accounting Fundamentals: A solid grasp of basic bookkeeping principles, specifically AP/AR and invoice processing.

• Professional Mindset: A proactive, detail-oriented specialist who operates effectively with high autonomy.

• Education: High School Diploma or GED required.

Compensation & Premium Benefits

We invest in the professionals who keep our business moving:

• Competitive Compensation: $20.00 – $28.00 per hour (DOE) with a reliable weekly pay cycle.

• Financial Growth: A Retirement Savings Plan to support your long-term goals.

• Comprehensive Health: Medical, Dental, and Vision insurance, plus Health Savings Account (HSA) and Life/Disability options.

• Work-Life Balance: Generous Paid Time Off (PTO), including Holidays, Vacation, and Sick leave.

• Growth Opportunities: Direct access to paid training, professional certifications, and career development tracks.

About Major Contracting

Major Contracting is a premier name in civil construction and traffic safety, specializing in high-stakes sitework and material testing. Our culture is built on the pillars of stability, respect, and professional advancement. We don't just offer jobs; we provide the tools and environment for career-long success.

Learn more at: www.majorcontracting.com

Major Contracting is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.