Executive International Events Jobs (NOW HIRING)

The Executive Secretary role will support Program Executives in the Defence business based in Indianapolis. This role provides crucial support to the respective leadership teams in coordinating various activities and events. Among other duties, the EA will help coordinate the travel itineraries for the aligned executives, as well as the detailed planning and preparation that goes into supporting the leadership team in the office.

More specifically, this role will plan, organize, and execute leaders' events around the country and around the world. This role ensures successful trips, events and meetings with the executive leadership team through frequent interaction with the full range of company internal departments and outside entities. You will provide scheduling management and logistical coordination for the leadership team.

Why Rolls-Royce?

Rolls-Royce is one of the most enduring and iconic brands in the world and has been at the forefront of innovation for over a century. We design, build and service systems that provide critical power to customers where safety and reliability are paramount.

We are proud to be a force for progress, powering, protecting and connecting people everywhere.

We want to ensure that the excellence and ingenuity that has shaped our history continues into our future and we need people like you to come and join us on this journey.

Rolls-Royce has been recognized as the top employer in the Engineering & Manufacturing category on the prestigious Forbes Top Employers for Engineers list for 2025. This ranking highlights our commitment to innovation, employee development, and fostering a collaborative environment where engineers can thrive.

Be part of a team that sets the industry standard and drives groundbreaking solutions.

At Rolls-Royce, we are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, giving you access to an incredible breadth and depth of opportunities where you can grow your career and make a difference.

Rolls-Royce is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristics.

What you will be doing

With this attractive opportunity you will get a chance to:

• Lead special projects supporting the RR Defense leadership team
• Organize the logistics of leaders' attendance at local, state, national and international events
• Respond to requests for leadership engagements
• Solicit and review meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties
• Execute streamlined travel and meeting logistics, development and coordination of meeting agendas, and coordination of visits
• Assist with the coordination of international meetings, conferences, and tours
• Provide senior level clerical and administrative support, including collating information for reports and deliverables as required

Who we're looking for:

At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviours that guide us and are an essential component of our assessment process. They are the fundamental qualities that we seek for all roles.

Basic Requirements:

• Associate's degree with 4+ years of executive level administrative support, scheduling and advance and/or office management experience, OR
• Bachelor's with 2+ years of executive level administrative support, scheduling and advance and/or office management experience, OR
• In lieu of degree, 6+ years of executive level administrative support, scheduling and advance and/or office management experience
• In order to be considered you must be US Citizen to be considered for this role

Preferred Requirements:

• Previous experience working with global company and understands international travel requirements
• Experience organizing dynamic schedules and information efficiently with exceptional attention to detail, often across multiple time zones
• High level of initiative, can-do attitude, willingness to learn, and a demonstrated high degree of dependability
• Knowledge of and proficiency with a variety of computer software applications including Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent oral and written communication skills overall, with a particular ability to interact and communicate with individuals at all levels of the organization, both written and orally
• Ability to work in a fast-paced, team-oriented environment while juggling and coordinating multiple projects and deadlines
• Ability to suggest and implement ways to make internal processes more efficient
• Adapt quickly based on the needs of the company or RR Defense Leadership team, and have a strong commitment to growth through learning new things
• Ability to prioritize critical tasks
• Unquestionable personal code of ethics, integrity, diversity, and trust

What we offer

We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include bonus, employee support assistance and employee discounts.

Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home, or another remote location. It's a locally managed and flexed informal discretionary arrangement. As a minimum we're all expected to attend the workplace for collaboration and other specific reasons, on average three days per week.

For fully remote roles, employees can live in any state except Idaho, Nebraska, Nevada, Vermont, and Wyoming.

Relocation assistance is available for this position.

Closing date: June 15, 2026

Secretarial / Clerical

$35.87 - $53.80-Hourly

Location:

Indianapolis, IN

Benefits

Rolls-Royce provides a comprehensive and competitive Total Rewards package that includes base pay and a discretionary bonus plan. Eligible employees may have the opportunity to enroll in other benefits, including health, dental, vision, disability, life and accidental death & dismemberment insurance; a flexible spending account; a health savings account; a 401(k) retirement savings plan with a company match; Employee Assistance Program; Paid Time Off; certain paid holidays; paid parental and family care leave; tuition reimbursement; and a long-term incentive plan. The options available to an employee may vary depending on eligibility factors such as date of hire, employment type, and the applicability of collective bargaining agreements.