Executive Events Planner Jobs in Springfield, VA

Responsibilities
The Senior Executive Assistant serves as a strategic partner and central coordinator for the Office of the CEO. This proactive role extends beyond traditional executive support, requiring anticipation of needs, operational excellence, and the highest level of professionalism and discretion. The individual supports both the CEO and the SVP, General Counsel & Ethics Officer, serving as the primary liaison between the CEO, Board of Trustees, executive leadership team, and key external stakeholders.

• Board of Trustees Support maintains direct engagement with Trustees and their offices. Prepares all materials, presentations, briefings, and agendas for a minimum of three formal board meetings annually (in coordination with SVP/General Counsel and CEO)
• Manages all meeting logistics: travel, catering, hospitality, venue, and technology
• Ensures timely distribution of pre-read materials and drives post-meeting follow-up on action items and resolutions to completion
• Supports standing committee meetings and ensures alignment with governance protocols
• Owns all complex domestic and international travel planning, including multi-city itineraries, visa/passport coordination, and contingency planning
• Develops talking points, background research, and briefing materials for keynotes, panels, media engagements, and announcements
• Coordinates with communications, marketing, and government relations teams on messaging and logistics
• Maintains a forward-looking calendar of industry events and partnership opportunities
• Manages expense reports and vendor relationships for both principals
• Establishes and maintains the operational rhythm of the executive leadership team (recurring meetings, strategic planning, quarterly reviews). Develops agendas, prepares materials, captures minutes/action items, and drives structured follow-up to completion
• Plans and executes executive offsites (venue, agenda design, facilitator coordination, logistics)
• Ensures the CEO's time is allocated to highest-impact activities; escalates stalled items as appropriate
• Enforces preparation standards for the Office of the CEO-leaders seeking the CEO's time must arrive with clear purpose, supporting context, and a recommended path forward
• Partners with leaders to ensure requests are well-prepared, offering guidance when additional detail is needed
• Provides indirect oversight, mentorship, and coordination across executive assistants organization-wide
• Manages broad schedule coordination across the executive team, resolving conflicts and optimizing collective bandwidth
• Serves as escalation point for complex scheduling, event planning, and cross-functional coordination

Required Qualifications

• US Citizenship is required
• Ability to obtain and maintain a Top-secret Security clearance
• 10 years of progressive experience supporting C-suite executives is required, with at least 5 years directly supporting a CEO or President.
• Bachelors degree or additional experience in lieu of degree
• Demonstrated experience engaging directly with a Board of Directors/Trustees-including preparation of board materials and governance coordination-is essential.
• Expert-level proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint) with hands-on daily usage is required, along with proficiency in virtual meeting platforms including Zoom and Microsoft Teams.
• Demonstrated working experience leveraging AI tools for executive summaries, presentations, research, meeting notes, prioritization, and planning is expected.
• Extensive experience managing complex domestic and international travel-including multi-country itineraries, visa coordination, information security, and contingency planning-is required, as is proven ability to manage executive meeting cadences, capture minutes and action items, and drive follow-up to completion.
• Agility in navigating competing priorities with composure and precision, critical thinking to anticipate outcomes and impacts through assessing circumstances and conflicts, and exceptional written and verbal communication skills with the ability to draft correspondence, presentations, and briefing documents at an executive level.
• Demonstrated track record of planning and executing executive offsites, Board-level engagements, and high-profile events that reflect the distinction and standards of the Office of the CEO.
• Ability to travel as required; must be able to lift up to 30 lbs.

Desired Qualifications

• Top-secret clearance is highly desired.
• Experience in a mission-driven organization, government contracting, professional services, or technology environment is preferred. Familiarity with government contracting as well as governance best practices and board management platforms is desirable.
• A project management certification or equivalent experience (PMP, CAPM, or similar), experience coordinating across multiple executive assistants or leading an administrative team, and a bachelor's degree or equivalent professional experience are preferred.
• This individual must embody the organization's values in every interaction, representing the CEO and the company to board members, clients, partners, candidates, employees, and external stakeholders with elegant professionalism and calm under pressure. They must understand the weight of representing an organization that holds itself to the highest ethical standards and maintains an exemplary standard of experience for every person it touches. The ideal candidate does not wait to be asked-they anticipate needs, identify gaps before they become issues, and bring solutions rather than problems, thinking two steps ahead of the CEO's calendar, commitments, and strategic priorities. This role requires access to the most sensitive information in the organization; absolute discretion, sound judgment, and unwavering integrity are non-negotiable. The ability to influence without authority, build trust across all levels of the organization, and foster collaboration among peers and colleagues is critical to success. The successful candidate consistently demonstrates:
• Polished, articulate written and verbal communication reflecting the standards of the Office of the CEO
• Sound independent judgment regarding when to act, when to escalate, and when to defer
• The ability to command a room, facilitate senior-level discussions and represent the CEO's priorities with conviction.
• A professional bearing that instills confidence in every stakeholder who interacts with the Office of the CEO
• The emotional intelligence to navigate complex interpersonal dynamics, de-escalate tension, and maintain productive relationships across stakeholders

Overview
Overview
Noblis and our wholly owned subsidiaries, Noblis ESI and Noblis MSD, take on some of the nation's toughest challenges, delivering advanced solutions to our customers' most critical missions. We bring together leading scientific, engineering, and management expertise in a culture grounded in objectivity and collaboration, ensuring our work creates lasting impact across federal missions.
We work with a broad range of government agencies in the defense, intelligence, and federal civilian sectors. Learn more and find opportunities at careers.noblis.org
Why Work at Noblis
At Noblis, we share a passion for excellence and innovation, and we create an environment where people can do meaningful work while maintaining the balance that keeps them energized and fulfilled. We seek out individuals with a natural curiosity and desire to collaborate and learn. We believe our people are our greatest strength, and we consistently seek exceptionally skilled, mission-driven professionals who care deeply about doing work that enriches lives and makes our nation safer.
Noblis has earned numerous workplace awards for our culture, our commitment to employee well-being, and our dedication to meaningful, impactful work. We also maintain a drug-free workplace.
Remote/hybrid status is subject to change based on Noblis and/or government requirements.
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.
EEO is the Law | E-Verify | Right to Work
Total Rewards
At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.
Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package.
Posted Salary Range
USD $86,800.00 - USD $135,625.00 /Yr.