ZipRecruiter

Log In

1

Executive Events Planner Jobs in Oregon (NOW HIRING)

Hayden Homes

Executive Assistant

Redmond, OR · On-site

Support companywide event planning, employee recognition events, and onboarding logistics for executive-level hires in coordination with Employee Experience. * Manage travel-related vendor ...

Hayden Homes

Executive Assistant

Redmond, OR · On-site

$65 - $75/hr

Support companywide event planning, employee recognition events, and onboarding logistics for executive-level hires in coordination with Employee Experience. * Manage travel-related vendor ...

Hayden-Homes

Executive Assistant

Redmond, OR · On-site

$65 - $75/hr

Support companywide event planning, employee recognition events, and onboarding logistics for executive-level hires in coordination with Employee Experience. * Manage travel-related vendor ...

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

Support Marketing function in tasks like apparel ordering, event planning and employee badge processes. Data Analysis - The executive assistant is often involved in data analysis, using a combination ...

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

Support Marketing function in tasks like apparel ordering, event planning and employee badge processes. Data Analysis - The executive assistant is often involved in data analysis, using a combination ...

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

Support Marketing function in tasks like apparel ordering, event planning and employee badge processes. Data Analysis - The executive assistant is often involved in data analysis, using a combination ...

Cascade Management

Executive Assistant

Portland, OR · On-site

$20 - $23/hr

Support Marketing function in tasks like apparel ordering, event planning and employee badge processes. Data Analysis - The executive assistant is often involved in data analysis, using a combination ...

TEKsystems

Executive Assistant

Hillsboro, OR

$32 - $38/hr

Experience planning and managing events, meetings, and executive forums for diverse audiences. * Strong experience coordinating complex domestic travel and executive logistics. * Demonstrated success ...

TEKsystems

Executive Assistant

Hillsboro, OR

$32 - $38/hr

Experience planning and managing events, meetings, and executive forums for diverse audiences. * Strong experience coordinating complex domestic travel and executive logistics. * Demonstrated success ...

Agility Robotics

Events Manager

Salem, OR · On-site +1

$96K - $124K/yr

... executive customer summits, press activations, and live technical demonstrations. In robotics ... Own end-to-end planning and execution for Agility's presence at major industry events including ...

Allison Inn & Spa

Executive Chef

Newberg, OR · On-site

$130K/yr

Meetings & Events at The Allison Inn & Spa has elegant, dedicated function space in the west wing ... in other menu planning activities to include the determination of purchasing specifications ...

previous pagenext page

Showing results 21-40

All JobsEvents Planner JobsExecutive Events Planner JobsExecutive Events Planner Jobs in Oregon

Executive Events Planner information

What is an executive events planner?

Executive Events Planners are professionals who specialize in organizing, coordinating, and managing high-level events such as corporate meetings, conferences, galas, and executive retreats. They handle all aspects of event planning, including budgeting, venue selection, vendor negotiations, logistics, and on-site management. Their goal is to ensure that events run smoothly and align with the strategic objectives of the organization, often working closely with senior leadership and stakeholders. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are some common challenges executive events planners face when organizing large-scale corporate events?

Executive Events Planners often encounter challenges such as managing complex logistics, coordinating multiple stakeholders with differing expectations, and handling last-minute changes or emergencies. Balancing budget constraints while delivering high-quality experiences is also a frequent concern. Effective communication, strong organizational skills, and quick problem-solving are essential to overcome these obstacles and ensure successful events.

What are the key skills and qualifications needed to thrive as an executive events planner, and why are they important?

To thrive as an Executive Events Planner, you need expertise in project management, budgeting, and event logistics, typically supported by a degree in hospitality, business, or a related field. Familiarity with event management software (like Cvent or Eventbrite), budgeting tools, and vendor management systems is essential. Strong interpersonal skills, creativity, attention to detail, and the ability to stay calm under pressure help you stand out in this role. These competencies ensure the seamless execution of high-profile events, client satisfaction, and efficient handling of unexpected challenges.

What is the difference between Executive Events Planner vs Corporate Events Coordinator?

AspectExecutive Events Planner
CredentialsTypically requires event planning certifications, experience in high-level event management
Work EnvironmentWorks with executives, high-profile clients, often in corporate or luxury settings
Employer & IndustryEmployers include corporations, luxury brands, and high-end event firms
Search & Comparison IntentOften searched for high-level, strategic event planning roles for executives

While both roles involve planning events, Executive Events Planners focus on high-profile, strategic events for top executives, requiring advanced credentials and experience. Corporate Events Coordinators typically handle a broader range of corporate events, including meetings and team-building activities, often with less emphasis on high-profile or luxury settings.

What cities in Oregon are hiring for Executive Events Planner jobs?

Cities in Oregon with the most Executive Events Planner job openings:

Executive Events Planner jobs near you

Executive Assistant

Hayden Homes

Redmond, OR • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

Job Title: Executive Assistant
Company: Hayden Homes / Simplicity by Hayden Homes
Location: Redmond, OR (Support Center)
Career Area: Administrative / Executive Support
Education: High School Diploma required, Bachelor's degree preferred
Experience: 3 or more years of experience supporting C-level or senior executives - single or multiple leaders - in a fast paced, dynamic environment
We are proud to be Great Place to Work Certified® and selected as a Fortune 100 Best Workplaces!
How You Will Contribute:
As an Executive Assistant within the organization, you'll be a steady operational force behind the Executive Team, taking ownership of calendars, travel, expense reporting, and confidential communications so leaders can stay focused on strategic priorities rather than logistics. Whether you're dedicated primarily to one executive (e.g. the President) along with supporting the broader executive team, or supporting several executives under the direction of the Chief of Staff/SVP, you'll build trust through sound judgment and discretion - anticipating needs before they're voiced, keeping details and follow-through airtight, and smoothing out the day-to-day so nothing falls through the cracks. Beyond direct executive support, you'll also help shape a well-run office environment, contributing to a culture of professionalism and operational excellence across the team.
Responsibilities Include:
  • Executive Support
    • Manage calendars, inboxes, and complex travel logistics for assigned executive(s), including scheduling, itineraries, and expense reporting, to optimize their time and keep operations running smoothly.
    • Serve as a trusted liaison and communications partner - drafting correspondence, presentations, and meeting materials, maintaining professionalism and confidentiality with internal and external stakeholders.
    • Drive meeting effectiveness and follow-through by preparing agendas, coordinating across calendars and teams, tracking action items, and proactively anticipating needs on special projects and confidential initiatives.
  • Operational & Strategic Coordination
    • Plan and coordinate company events, leadership retreats, executive off-sites, and regional Support Tours to support organizational priorities.
    • Partner with leadership to align executive support with strategic initiatives and upcoming priorities.
    • Maintain confidential files and information with discretion and accuracy, while tracking team milestones such as birthdays and anniversaries.
  • Office & Support Center Administration
    • Provide backup administrative and front desk/office management support to the administrative coordinator, other executive assistants and the executive team as needed.
    • Support companywide event planning, employee recognition events, and onboarding logistics for executive-level hires in coordination with Employee Experience.
    • Manage travel-related vendor relationships and corporate rates, and provide back up for maintained shared spaces (conference rooms, kitchen, workspaces) by coordinating with vendors on supplies and facility needs.
  • Other duties as assigned
How You Will Succeed:
Success in this role comes from pairing sharp organizational instincts with genuine discretion and emotional intelligence - someone who can juggle shifting priorities, communicate clearly with executives and stakeholders alike, and stay adaptable when plans change at the last minute. The strongest performers bring a service-oriented mindset and close attention to detail to everything from calendar management to travel logistics, while also thinking ahead to solve problems before they surface. Ultimately, success is measured by the trust and satisfaction of the executives supported, a calendar that protects focus time as much as it fills meetings, deliverables and travel handled accurately and on time, and a track record of finding smarter, more efficient ways to work.
What You Can Offer:
  • Education
    • High School Diploma required, Bachelor's Degree preferred
  • Specialized knowledge
    • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
    • Proficient in collaboration tools such as Teams, Zoom, and SharePoint.
    • Knowledge of additional platforms preferred (Canva, Visio, Prezi)
  • Skills
    • Strong organizational, time management, and project coordination skills, with high attention to detail and accuracy.
    • Excellent written and verbal communication skills; able to represent executives professionally.
    • High emotional intelligence, discretion, and integrity
  • Abilities
    • Ability to represent executive leaders professionally.
    • Ability to communicate effectively, both verbal and written, to various audiences.
    • Proven ability to handle confidential and sensitive information.
    • Ability to creatively solve problems and work under time constraints with minimal supervision.
    • Ability to work with team members to produce quality work within tight timeframes while managing multiple priorities simultaneously.
    • Exceptional organizational abilities and strong attention to detail.
  • Experience
    • 3+ years of experience supporting C-level or senior executives - single or multiple leaders - in a fast-paced, dynamic environment.
    • Experience in both professional and personal executive support preferred.

How You Will Be Rewarded:
Hayden Homes' compensation and benefits package consists of a competitive base salary between $65,000 and $75,000 per year along with quarterly bonus opportunities, generous health care coverage including medical, dental and vision benefits for team members and dependents, flexible spending accounts, life and disability insurance, 401(k) plan with company match, a team member home purchase discount, paid time off, volunteer time off, education reimbursement and career development opportunities.

Apply