Executive Associate Jobs in Madison, MS (NOW HIRING)

Are you an experienced Executive Assistant who thrives in a challenging environment, anticipates needs, and knows how to keep senior leadership organized and moving forward? Stribling Equipment and Empire Truck Sales are seeking a highly organized, dependable, and professional Executive Assistant to provide direct, high-level support to the CEO.

This is a highly visible and trusted position requiring exceptional organization, discretion, communication, and follow-through. The ideal candidate is initiative-taking, meticulous, comfortable managing multiple priorities, and capable of working independently with confidential and time-sensitive information.

As Executive Assistant to the CEO, you will serve as a trusted, confidential administrative partner and help coordinate executive priorities, communications, reporting, and business activities across multiple companies and locations.

• Provide highly confidential executive and administrative support to the Chief Executive Officer and senior leadership team, exercising exceptional discretion, professionalism, and sound judgment.
• Manage complex executive calendars, schedules, meetings, appointments, conference calls, and correspondence, ensuring efficient prioritization of time and organizational objectives.
• Coordinate all aspects of domestic and business travel, including airline reservations, hotel accommodation, ground transportation, detailed itineraries, and travel-related logistics.
• Prepare, edit, and maintain a wide range of executive-level materials, including reports, presentations, spreadsheets, correspondence, organizational charts, and other business-critical documentation with minimal supervision.
• Anticipate executive needs, assess priorities, and proactively identify, escalate, and route matters to the appropriate stakeholders to ensure timely resolution and operational efficiency.
• Collaborate effectively with internal departments, branch locations, vendors, insurance providers, and external business partners to facilitate communication, support organizational goals, and maintain strong professional relationships.
• Act as a trusted associate to executive leadership by managing sensitive information, coordinating high-priority projects, and supporting strategic business objectives across the organization.

This position requires someone who can balance professionalism with flexibility and understands the importance of confidentiality, accuracy, sound judgment, and dependable follow-through when supporting senior executives.

• Previous experience supporting executive-level or senior leadership
• Exceptional organizational and time management skills with strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Demonstrated professionalism, sound judgment, discretion, and the ability to maintain confidentiality
• Ability to manage multiple priorities, competing deadlines, and time-sensitive assignments with minimal supervision
• Strong critical thinking, problem-solving, and decision-making skills
• Proactive mindset with the ability to anticipate needs and take ownership of responsibilities
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Dependable with consistent and reliable attendance

• Competitive Compensation
• Medical, Dental, and Vision Insurance
• Company Paid Short-Term and Long-Term Disability
• 401(k) with Company Match
• Paid Time Off
• Professional Development and Training Opportunities
• Career Growth and Advancement Potential

Stribling Equipment is one of the largest John Deere dealerships, selling new and used construction, compaction, forestry, and concrete equipment throughout Mississippi, West Tennessee, and Arkansas. We also provide parts and services, rental equipment, and training services.

Empire Truck Sales LLC is one of the largest Freightliner and Western Star heavy truck dealerships in the Southeast. Operating in Mississippi, Louisiana, Alabama, and the Panhandle of Florida, we are committed to serving our customers while continuing to build a team of driven and dedicated professionals.

Together, our organizations support customers and employees across a broad regional footprint. This Executive Assistant will have the opportunity to work closely with senior leadership and play a key role in supporting the organization, communication, and coordination behind our businesses.

This is more than a traditional administrative position. The Executive Assistant to the CEO serves as a trusted resource who helps keep executive priorities, communications, meetings, reporting, travel, and special projects organized across multiple businesses.

If you are a resourceful professional who takes ownership, values accuracy and confidentiality, and can be counted on to keep priorities organized and moving forward, we encourage you to apply.

If you are a dependable, sharp, and resourceful Executive Assistant looking for a dynamic role supporting top-level leadership, we would love to hear from you. Apply today!

Stribling Equipment and Empire Truck Sales are Equal Opportunity Employers.