Executive Assistant Jobs in Westminster, VT (NOW HIRING)

Executive Assistant – Be at the Center of Leadership, Strategy, and Impact

Are you highly organized, naturally proactive, and energized by keeping people, priorities, and information moving in the right direction? Do you enjoy being the person others rely on to anticipate needs, solve problems, and bring order to a fast-moving environment?

Home Healthcare, Hospice & Community Services is looking for an Executive Assistant to serve as a trusted partner to our President/CEO and senior leadership team. This is more than a traditional administrative role - you’ll work at the heart of the organization, supporting executive leadership, Board governance, organizational communication, and key initiatives that help HCS deliver compassionate care throughout our communities.

The ideal candidate is polished, adaptable, tech-savvy, and exceptionally organized, with strong judgment and a talent for building relationships. If you thrive behind the scenes making complex work look seamless, this could be the opportunity for you.

At Home Healthcare, Hospice & Community Services, our work has a direct impact on the lives of individuals and families throughout the region. As Executive Assistant, you'll have a unique opportunity to contribute to that mission while working closely with the people shaping the organization's future.

What Makes This Role Stand Out:

• Partner Directly with Executive Leadership: Work closely with the President/CEO and senior leaders on priorities that span the entire organization.
• Gain Organization-Wide Exposure: Collaborate with leaders, Board members, community partners, donors, and teams across HCS.
• Make an Impact Beyond Administration: Help strengthen communication, governance, fundraising efforts, and organizational effectiveness.
• Put Your Judgment to Work: Serve in a trusted position where discretion, initiative, problem-solving, and attention to detail truly matter.
• Build Relationships That Matter: Help connect executive leadership with employees, Board members, community organizations, and other key stakeholders.
• Support a Mission-Driven Organization: Your work will help enable teams providing home healthcare, hospice, and community-based services throughout our region.

Essential Duties & Responsibilities

• Assist the President/CEO in maintaining strong, professional interpersonal relationships and effective communication with the Board of Directors, staff, partner organizations, and community members.
• Coordinate Board of Directors and committee meetings, including notifying members, preparing and distributing meeting materials, and recording accurate minutes for Board meetings, Board committees, and other meetings as requested by the President/CEO.
• Provide comprehensive administrative support to the President/CEO and other senior leaders, including managing schedules, coordinating meetings, and preparing and distributing materials for meetings and organizational activities.
• Maintain confidentiality and discretion in all matters related to executive leadership, governance, and organizational operations.

• Associate’s or Bachelor’s Degree in Business Administration preferred; 
• Healthcare experience preferred.
• Post–high school training related to administrative support, including office organization, verbal and written communication, database management or related disciplines.
• Minimum of five (5) years of experience in a role requiring a broad range of administrative skills, including administrative management of nonprofit boards of directors (e.g., familiarity with bylaws, meeting notifications, agendas, minutes, motions, and governance processes).
• Prior experience providing administrative support to a President/CEO or other senior executives preferred.
• Valid driver’s license and access to a reliable automobile during working hours that meets State of New Hampshire registration requirements and carries required auto liability insurance.