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Executive Assistant To Property Manager Jobs in Alabama

Addison Group

Executive Assistant

Birmingham, AL · On-site

$100K - $110K/yr

Executive Assistant to the Chief Executive Officer Position Overview Our client is seeking an ... Outstanding organizational, time management, and multitasking abilities. * Demonstrated ability to ...

Warrior Met Coal

Executive Assistant

Brookwood, AL · On-site

The successful candidate must be able to manage multiple priorities, anticipate the needs of executive leadership, and operate effectively in a fast-paced mining environment. The Executive Assistant ...

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Executive Assistant To Property Manager information

What does an executive assistant to a property manager do?

An Executive Assistant to a Property Manager provides administrative and organizational support to property managers, helping them oversee residential or commercial properties. Their duties often include scheduling appointments, handling correspondence, maintaining records, coordinating tenant communications, and assisting with property inspections or maintenance requests. They play a key role in ensuring the property manager's daily operations run smoothly and efficiently. Additionally, they may help prepare reports, process invoices, and handle confidential information related to tenants and property finances.

What are the key skills and qualifications needed to thrive as an executive assistant to a property manager?

To thrive as an Executive Assistant to a Property Manager, you need strong organizational skills, attention to detail, and knowledge of property management practices, usually supported by administrative experience or relevant coursework. Familiarity with property management software, scheduling tools, and office productivity suites is typically required. Excellent interpersonal communication, discretion, and the ability to multitask set standout candidates apart. These skills ensure efficient office operations, effective support for the property manager, and a positive experience for tenants and vendors.

What is the difference between Executive Assistant To Property Manager vs Leasing Coordinator?

AspectExecutive Assistant To Property ManagerLeasing Coordinator
Primary RoleSupports property management operations and administrative tasksHandles leasing processes and tenant screening
Required CredentialsAdministrative experience, possibly real estate or property management knowledgeReal estate license or leasing experience often preferred
Work EnvironmentOffice-based, supporting property management teamOffice and on-site visits for property tours and tenant interactions
Industry UsageCommonly employed in property management firms and real estate companiesPrimarily in leasing offices and property rental agencies

The Executive Assistant To Property Manager focuses on administrative support within property management, while the Leasing Coordinator specializes in tenant leasing and rental processes. Both roles are essential in real estate but serve different functions within the industry.

What are top 3 skills for an executive assistant to property manager?

An executive assistant to a property manager should have strong organizational skills to handle multiple tasks efficiently, excellent communication abilities for liaising with tenants and vendors, and proficiency with office software and property management tools. Attention to detail and the ability to prioritize are also essential for managing schedules, documentation, and property-related correspondence.

What are popular job titles related to Executive Assistant To Property Manager jobs in Alabama?

For Executive Assistant To Property Manager jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Property Manager jobs in Alabama look for?

The top searched job categories for Executive Assistant To Property Manager jobs in Alabama are:

What cities in Alabama are hiring for Executive Assistant To Property Manager jobs?

Cities in Alabama with the most Executive Assistant To Property Manager job openings:

Executive Assistant To Property Manager jobs near you

Executive Assistant to the President

Dunn Construction Company

Birmingham, AL • On-site

Full-time

Posted 16 days ago

Job description

Join Our Team as Executive Assistant to the President
At Dunn Construction, we build more than roads - we build careers, teams, and a culture rooted in trust, hard work, and genuine care for our people. We're looking for a sharp, dependable, and personable Executive Assistant to work directly alongside our President, becoming a trusted partner in keeping our leadership office running at its best.
This is more than a support role - it's a seat close to the decisions that shape our company's future. You'll bring order to a fast-moving calendar, anticipate what's needed before it's asked, and represent Dunn Construction with professionalism in every interaction. In return, you'll join a company that values honesty, excellence, and continuous improvement, and that invests in the people who help keep it moving forward.
If you thrive on being the person everyone can count on, we'd love to meet you. It's a privilege to build this team, and we look forward to finding the right fit.
Please note: Dunn Construction is managing this search directly and is not seeking assistance from recruiters or staffing agencies at this time. We appreciate your understanding.
Position Summary
Dunn Construction Company, Inc. is seeking a highly organized, discreet, and proactive Executive Assistant to serve as the operational right hand to the President - managing a demanding calendar, coordinating communications, and keeping the office running smoothly. The ideal candidate anticipates needs before they arise, exercises sound judgment under pressure and thrives in a fast-paced environment.
Essential Duties and Responsibilities
  • Own and manage the President's calendar, resolving conflicts across meetings, client engagements, and events, and preparing daily agendas and briefing materials.
  • Coordinate meetings with staff, clients, vendors, and executives, accounting for travel and preparation time.
  • Serve as the primary point of contact; screen and prioritize calls, emails, and requests, responding on the President's behalf where appropriate.
  • Draft, proofread, and format correspondence, memos, proposals, and presentations.
  • Arrange business and personal travel, build detailed itineraries, and process expense reports.
  • Prepare meeting agendas, take minutes, track action items, and follow up to ensure commitments are met.
  • Integrate the President's personal appointments and reservations with their professional calendar so both stay aligned.
  • Manage sensitive business and personal information with absolute discretion.
  • Keep the office running smoothly and handle ad hoc tasks as needed.

Other duties may be assigned. This job description reflects management's assignment of essential functions; it does not restrict the tasks that may be assigned.
Qualifications
  • 5+ years of experience as an executive assistant, administrative assistant, or in a comparable support role.
  • Proven experience directly supporting high-level executives or senior leadership.
  • Exceptional organizational and time-management skills, with the ability to juggle competing priorities.
  • Strong written and verbal communication skills and a professional, polished demeanor.
  • High level of discretion and sound judgment in handling confidential matters.
  • Proficiency with Microsoft Office and familiarity with calendar, expense, and travel management platforms.
  • Ability to work independently, anticipate needs, and take initiative with minimal direction.
  • A clean MVR.

Physical Demands and Work Environment
The physical demands and work environment described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, consistent with the Americans with Disabilities Act (ADA).
  • Primarily on-site office environment with occasional travel for events.
  • Regularly required to sit, use hands to operate a computer and office equipment, and communicate verbally and in writing.
  • Occasionally required to stand, walk, and lift or move office materials up to 50 pounds.
  • Standard business hours with flexibility to accommodate the President's schedule during peak periods, including occasional early, late, or weekend availability.

Equal Employment Opportunity
Dunn Construction Company, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
At-Will Employment
This job description does not constitute an employment contract or a guarantee of employment for any specific duration. Employment with Dunn Construction Company, Inc. is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, consistent with Alabama law.
This job description is subject to periodic review and revision at the discretion of Dunn Construction Company, Inc.
Equal Opportunity Employer, including disabled and veterans.

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