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$30K

$64.5K

$102.5K

How much do executive assistant to dean jobs pay per year?

As of Sep 14, 2026, the average yearly pay for executive assistant to dean in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an executive assistant to dean do?

An Executive Assistant to the Dean provides high-level administrative support to the Dean of a college or university. Their responsibilities typically include managing the Dean's calendar, coordinating meetings and events, handling correspondence, preparing reports, and serving as a liaison between the Dean and other departments or external stakeholders. They may also help with special projects and ensure smooth day-to-day operations in the Dean's office. Strong organizational, communication, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an executive assistant to dean?

To thrive as an Executive Assistant to the Dean, you need excellent organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor's degree or equivalent experience. Proficiency in office productivity software (such as Microsoft Office Suite), calendar management systems, and sometimes knowledge of university-specific platforms is essential. Strong communication, discretion, and the ability to multitask under pressure are vital soft skills that set top candidates apart. These skills ensure smooth operations, effective support for the Dean, and the ability to handle sensitive information with professionalism in an academic environment.

What are some common challenges executive assistants to deans face in managing competing priorities?

Executive Assistants to Deans often juggle a wide range of responsibilities, such as scheduling meetings, coordinating events, and handling confidential communications. One common challenge is balancing urgent requests from the dean with ongoing administrative tasks and unexpected issues that arise. Effective time management, clear communication, and the ability to anticipate the dean’s needs are essential for success. Building strong relationships across departments also helps in efficiently resolving conflicts and streamlining processes.

What is the difference between Executive Assistant To Dean vs Administrative Assistant To Dean?

AspectExecutive Assistant To DeanAdministrative Assistant To Dean
CredentialsTypically requires relevant experience; certifications are optionalUsually requires basic administrative experience; certifications are uncommon
Work EnvironmentHigh-level university office, supporting the Dean directlyUniversity office, supporting department staff or faculty
Employer & IndustryUniversities, colleges, higher education institutionsUniversities, colleges, academic departments
Search & Comparison IntentOften searched by those seeking senior administrative support roles for DeansOften searched by those seeking general administrative roles in academia

The main difference is that an Executive Assistant To Dean provides higher-level, strategic support directly to the Dean, often handling complex scheduling, correspondence, and confidential matters. An Administrative Assistant To Dean typically handles more routine administrative tasks within the Dean's office or academic department. The Executive Assistant role requires more experience and offers a more senior position within the university's administrative hierarchy.

What cities are hiring for Executive Assistant To Dean jobs?

Cities with the most Executive Assistant To Dean job openings:

What states have the most Executive Assistant To Dean jobs?

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What are popular job titles related to Executive Assistant To Dean jobs?

For Executive Assistant To Dean jobs, the most frequently searched job titles are:

Executive Assistant To Dean jobs near you
Infographic showing various Executive Assistant To Dean job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant to the Dean - University of Florida College of Medicine

Gainesville, FL • On-site

University of Florida
Colleges, Universities, and Professional Schools • 5 - 10K employees
Learn more about University of Floridaexternal

Full-time

Posted 12 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

Job description

Executive Assistant to the Dean - University of Florida College of Medicine
Job no: 541211
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support
Department:29010100 - MD-OFFICE OF THE DEAN
Classification Title:
Executive Assistant II
Classification Minimum Requirements:
Bachelor's degree and five years of relevant experience or an equivalent combination of education and experience.
Job Description:
The University of Florida College of Medicine is seeking an experienced Executive Assistant to provide high-level support to the Dean of the College of Medicine.
This position serves as the Dean's primary executive assistant and plays a key role in the day-to-day effectiveness of the Dean's Office. The Executive Assistant manages a complex and dynamic schedule, prepares executive communications and briefing materials, coordinates meetings and engagements, manages travel and logistics, and ensures the Dean is prepared for a wide range of internal and external responsibilities.
The successful candidate will be highly organized, proactive, professional, and comfortable operating in a fast-paced executive environment. This role requires strong judgment, discretion, executive presence, and the ability to anticipate needs, manage competing priorities, and interact effectively with senior leaders and stakeholders across the College, University, UF Health, and external community.
Key Responsibilities
  • Proactively manage the Dean's complex calendar, including prioritizing requests, resolving conflicts, and anticipating upcoming commitments, deadlines, preparation needs, and travel.
  • Coordinate meetings and engagements with executive leaders, department chairs, faculty, staff, students, donors, alumni, University and UF Health leadership, and external stakeholders.
  • Draft executive correspondence and letters and prepare presentations, briefing materials, executive summaries, reports, meeting agendas, meeting notes and summaries, and other written materials.
  • Conduct research and compile background information to prepare the Dean for meetings, presentations, donor engagements, legislative visits, and executive events.
  • Coordinate agendas and materials for key Dean-led meetings and track commitments, action items, and follow-up.
  • Serve as a primary administrative point of contact for the Dean, assessing incoming requests and ensuring matters are appropriately prioritized, handled, or routed.
  • Work closely with the Chief of Staff and other Dean's Office leaders to coordinate executive communications, activities, and priorities.
  • Manage the Dean's travel, transportation, and logistical arrangements, including occasional travel in support of official College business.
  • Maintain executive records and administrative systems and coordinate purchasing, reimbursements, travel documentation, and other executive administrative transactions.
  • Handle highly confidential and sensitive information with discretion and sound judgment.
  • Identify opportunities to improve administrative processes and executive office operations.

Expected Salary:
Commensurate with education and experience.
Required Qualifications:
Bachelor's degree and five years of relevant experience, or an equivalent combination of education and experience.
Preferred:
  • Experience providing high-level executive support to a dean, senior academic leader, health system executive, or other senior executive in a complex organization.
  • Demonstrated ability to independently manage a complex executive calendar, competing priorities, and frequently changing demands.
  • Exceptional written and verbal communication skills, including experience drafting executive correspondence, presentations, summaries, and briefing materials.
  • Demonstrated ability to anticipate executive needs, conduct research, synthesize information, and ensure timely preparation and follow-through.
  • Demonstrated professionalism, executive presence, judgment, and interpersonal skills, with the ability to interact effectively with senior executives, faculty leaders, donors, University and health system leadership, and other internal and external stakeholders.
  • Sound judgment and discretion in handling confidential and sensitive information and determining when matters require consultation or escalation.
  • Strong organizational, problem-solving, project coordination, and relationship management skills.
  • Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Teams.

Special Instructions to Applicants:
This position is based in Gainesville, Florida, and requires consistent on-site presence to support the Dean's schedule and activities. Hours may occasionally include early mornings, evenings, weekends, or extended hours based on the Dean's schedule. Some travel may be required.
A valid driver's license and ability to meet University requirements for operation of University vehicles are required.
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 02 Sep 2026 Eastern Daylight Time
Applications close: 13 Sep 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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