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Executive Assistant To Chief Operating Officer Jobs in Wisconsin

Valid8 Financial, Inc.

WI · On-site

$250/hr

Partner with the CEO, CFO, and Board to translate strategic priorities into operating plans and quarterly objectives * Build the operating framework, accountability structure, and decision-making ...

Vortex Optics

Executive Assistant to CEO

Barneveld, WI · On-site

Prepare the CEO to Lead: Prepare agendas/materials; capture notes; track follow-up; organize information; prepare the CEO for key conversations. * Create Order: Organize projects, priorities, files ...

Vortex Optics

Executive Assistant to CEO

Barneveld, WI · On-site

Prepare the CEO to Lead: Prepare agendas/materials; capture notes; track follow-up; organize information; prepare the CEO for key conversations. * Create Order: Organize projects, priorities, files ...

Vortex Optics

Executive Assistant to CEO

Barneveld, WI · On-site

Prepare the CEO to Lead: Prepare agendas/materials; capture notes; track follow-up; organize information; prepare the CEO for key conversations. * Create Order: Organize projects, priorities, files ...

iSpeedtoLead

WI · On-site

$150 - $200/hr

Why this role exists The CEO is doing two jobs: setting strategy and running day-to-day operations ... The operating system of the company: department goals, KPIs, weekly scoreboards, and accountability ...

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All JobsTo Chief Operating Officer JobsExecutive Assistant To Chief Operating Officer JobsExecutive Assistant To Chief Operating Officer Jobs in Wisconsin

Executive Assistant To Chief Operating Officer information

What does an executive assistant to the chief operating officer do?

An Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative support to the COO, helping to manage schedules, communications, meetings, and special projects. They act as a gatekeeper, coordinate with other departments, prepare reports, and often handle confidential information. Their role is critical in ensuring the COO's day-to-day operations run smoothly, allowing the COO to focus on strategic decision-making. This position requires excellent organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an executive assistant to the chief operating officer, and why are they important?

To thrive as an Executive Assistant to the COO, you need strong organizational skills, attention to detail, and experience in executive support, often backed by a relevant degree or significant administrative experience. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and sometimes project management systems is essential. Discretion, proactive communication, and the ability to anticipate needs are standout soft skills in this role. These competencies enable smooth executive operations, effective time management, and support the COO in achieving organizational goals.

What are some of the main challenges executive assistants to the chief operating officer face in balancing multiple priorities?

Executive Assistants to the COO often juggle a dynamic workload, balancing high-level strategic tasks with day-to-day administrative duties. The role requires managing shifting priorities, urgent requests, and frequent schedule changes, all while maintaining confidentiality and attention to detail. Effective communication and proactive problem-solving are essential for anticipating the COO's needs and coordinating across departments. Building strong relationships with both internal teams and external partners helps streamline workflows and ensure smooth operations.

What is the difference between Executive Assistant To Chief Operating Officer vs Executive Assistant To Chief Financial Officer?

AspectExecutive Assistant To Chief Operating OfficerExecutive Assistant To Chief Financial Officer
Primary FocusOperational support and project coordinationFinancial management and reporting support
Required CredentialsAdministrative experience, organizational skillsAdministrative experience, familiarity with finance
Work EnvironmentCorporate offices, fast-paced operationsCorporate offices, finance departments
Industry UsageVarious industries, especially large corporationsFinance, banking, corporate sectors

While both roles support high-level executives, the Executive Assistant To Chief Operating Officer focuses on operational tasks and project management, whereas the Executive Assistant To Chief Financial Officer emphasizes financial documentation and reporting. The choice depends on the company's structure and the executive's focus area.

How much does an executive assistant to a chief operating officer make?

An executive assistant to a chief operating officer typically earns between $60,000 and $100,000 annually, depending on experience, location, and company size. Higher salaries are common in large corporations or metropolitan areas, and the role often requires strong organizational skills and proficiency with office management tools.

What are the possible transition paths after an executive assistant to chief operating officer position?

An executive assistant to the chief operating officer can transition into roles such as operations manager, project manager, or executive coordinator, leveraging skills in organization, communication, and strategic planning. Gaining experience in project management, leadership, or obtaining certifications like PMP can facilitate career advancement into senior management or specialized operational roles.

What are popular job titles related to Executive Assistant To Chief Operating Officer jobs in Wisconsin?

For Executive Assistant To Chief Operating Officer jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Chief Operating Officer jobs in Wisconsin look for?

The top searched job categories for Executive Assistant To Chief Operating Officer jobs in Wisconsin are:

What cities in Wisconsin are hiring for Executive Assistant To Chief Operating Officer jobs?

Cities in Wisconsin with the most Executive Assistant To Chief Operating Officer job openings:

Executive Assistant To Chief Operating Officer jobs near you
Infographic showing various Executive Assistant To Chief Operating Officer job openings in Wisconsin as of August 2026, with employment types broken down into 86% Full Time, and 14% Contract. Highlights an 43% In-person, 43% Hybrid, and 14% Remote job distribution.

Executive Assistant - COO & VP Manufacturing

Haribo France

Pleasant Prairie, WI • On-site

Other

Posted 28 days ago

Job description

Executive Assistant - COO & VP Manufacturing

Supporting both our COO/Chief Operations Officer & VP of Manufacturing, located on-site at our manufacturing plant in Pleasant Prairie, Wisconsin, the Executive Assistant will provide high-level administrative and organizational support to both our COO and our VP of Manufacturing. It's a great time to join HARIBO as we continue to spread "Childlike Happiness" to consumers across the country. Are you HARIBO?

The Executive Assistant for the COO & VP of Manufacturing plays an integral role to ensure an effective and smooth-running manufacturing organization, partnering closely with the Executive Assistant peers and engaging with our factory leadership team.

The ideal Executive Assistant will have 5+ years of experience supporting senior level Executives (Director level or above) in a fast-paced environment – ideally within a manufacturing environment. The proven ability to manage calendars and schedules effectively, prior experience booking both domestic and international travel for senior leaders, and demonstrate initiative and a pro-active mindset. Are you HARIBO?

Responsibilities:

  • Provide full administrative support by assisting in managing and tracking deliverables and ensuring deliverables are completed within deadlines
  • Manage schedules and calendars, including all meetings and appointments with full access to calendars. Take pro-active approach, looking ahead to ensure the schedule is planned effectively for the Executive
  • Ensure Executive is prepared for and has the right materials for meetings on a daily schedule
  • Plan and book international and domestic travel including air, lodging, and ground transportation
  • Assist in the organization of company events and off-site corporate meetings including arrangement of event location, food and beverage arrangements, audio and visual equipment requirements, and so on
  • Manage and maintain travel and expense reports and corporate credit card profile
  • Ability to work in a fast-paced and changing environment and ability to work well with all levels of the organization
  • Provide Executive Administrative support to our COO & VP of Manufacturing on-site at the HARIBO factory in Pleasant Prairie, Wisconsin

Qualifications:

  • High School Diploma
  • 5+ years of Executive Assistant or Administrative Assistant support for C-Suite and/or manufacturing senior level leaders (Directors and above in a Manufacturing environment)
  • Demonstrated advanced proficiency in MS Office including Word, PowerPoint, Excel, and Outlook

Preferred Qualifications:

  • Associate's Degree or Bachelor's Degree
  • Prior experience supporting Executives (Directors or above) in a global organization
  • Prior experience with Concur or similar travel/expense management systems
  • Prior experience booking international travel arrangements
  • Fluency in German and/or prior experience working for a German owned/European owned organization can be helpful but is not required

Skills:

  • Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced manufacturing environment
  • Ability to work independently
  • Demonstrative initiative and pro-active mindset
  • Strong communication skills, both verbal and written
  • Strong relationship building skills with both internal and external stakeholders at all levels within a manufacturing and corporate environment
  • Ability to handle highly sensitive information with confidentiality

Apply