ZipRecruiter

Log In

1

Executive Assistant To Avp Jobs in Springfield, MA

Catholic Charities

Executive Assistant

Hartford, CT · On-site

$55K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Primary support to Facilities Manager, with additional support to the Executive Leadership, and the ... Serves on the Staff Appreciation Committee to assist with agency-wide staff events. * Attends ...

Raytheon Technologies

Executive Admin Assistant

Windsor, CT · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

To be successful in this role you must work independently with the ability to learn processes and tools quickly with minimal training, is a creative problem-solver and demonstrates a customer ...

Butler America

Executive Administrative Assistant

Hartford, CT · On-site

$25 - $30/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Executive Administrative Assistant to support a C-Suite senior leader in the Human Resources function. The successful candidate will be a self-starter with the ability to make important office ...

previous pagenext page

Showing results 21-40

All JobsTo Avp JobsExecutive Assistant To Avp JobsExecutive Assistant To Avp Jobs in Springfield, MA

Executive Assistant To Avp information

See Springfield, MA salary details

$29.9K

$64.2K

$102.1K

How much do executive assistant to avp jobs pay per year?

As of Aug 19, 2026, the average yearly pay for executive assistant to avp in Springfield, MA is $64,231.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,800.00 and $74,700.00 per year, depending on experience, location, and employer.

What is an executive assistant to AVP?

Executive Assistants to AVP (Associate Vice President) are skilled administrative professionals who provide high-level support to the AVP within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating projects. They act as a key liaison between the AVP and other departments or external partners, ensuring efficient workflow and helping the AVP focus on strategic initiatives. Strong organizational, communication, and problem-solving skills are essential in this role.

What are the key skills and qualifications needed to thrive as an executive assistant to AVP?

To thrive as an Executive Assistant to an AVP, you need excellent organizational skills, attention to detail, and experience in managing complex schedules, typically supported by a relevant associate’s or bachelor’s degree. Proficiency with office productivity software like Microsoft Office Suite, calendar management systems, and sometimes knowledge of expense reporting tools is essential. Exceptional communication, discretion, and problem-solving abilities are crucial soft skills that help build trust and adapt to shifting priorities. These skills ensure seamless executive support, efficient workflow, and strong professional relationships, all of which are critical to the success of the AVP and the organization.

What are some common challenges faced by an executive assistant to AVP, and how can they be addressed?

Executive Assistants to AVPs often juggle multiple high-priority tasks, manage complex calendars, and coordinate communications across departments. One common challenge is handling last-minute changes or conflicting requests, which requires strong organizational skills and adaptability. Building clear communication channels with the AVP and proactively anticipating their needs can help minimize disruptions. Additionally, developing strong relationships with other assistants and team members supports smoother collaboration and problem-solving.

What jobs can I transition to from executive assistant to avp?

An Executive Assistant to AVP can transition into roles such as Office Manager, Project Coordinator, Operations Manager, or Administrative Manager, leveraging skills in organization, communication, and project management. Gaining experience with leadership support and proficiency in tools like MS Office or project management software can facilitate these transitions.

What job categories do people searching Executive Assistant To Avp jobs in Springfield, MA look for?

The top searched job categories for Executive Assistant To Avp jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Executive Assistant To Avp jobs?

Cities near Springfield, MA with the most Executive Assistant To Avp job openings:

Executive Assistant To Avp jobs near you

Executive Assistant

Catholic Charities

Hartford, CT • On-site

$55K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 21 days ago

Job description

POSITION SUMMARY

Performs a full range of clerical and administrative support duties for agency executive staff (CEO, COO and CFO) and leadership. Position requires in-depth knowledge of agency policies and a high level of office administrative skills. Requires a high degree of accuracy and considerable ability to assume responsibility and to exercise independent judgment.


GENERAL DUTIES AND RESPONSIBILITIES

  • Primary support to Facilities Manager, with additional support to the Executive Leadership, and the Grants and Finance departments.
  • As Agency’s Facilities Work Order System Administrator, provide overall management of the facility work order portal system and collaborate with the Facilities Manager to ensure work orders are completed.
  • As Agency’s Mobile Device Administrator, provide overall management and system administration of the agency’s cell phone environment.
  • As Agency’s Fleet Administrator, responsible for implementation and execution of all fleet support needs, including vehicle maintenance and repairs records, GPS system, all certifications, titles and registrations. Additionally, this position serves as the point of contact for all day-to-day fleet-related needs, providing administrative and support to the organization.
  • Serve in the absence of the Senior Executive Associate when needed.


Provides the following support functions:

  • Assists Executives and Directors with their schedules, written reports, correspondence and communications.
  • Assists with meeting and event preparation.
  • Serves on the Staff Appreciation Committee to assist with agency-wide staff events.
  • Attends meetings and events (as required), including agency-wide meetings and events.
  • Takes meeting minutes (as required).
  • Has working knowledge of legal document processing relative to agency business.
  • Organizes, maintains, and develops processes for the tracking and filing of both printed and electronic files on shared drives, intranet, and portal systems.
  • Assists with completion, execution, filing, and distribution of contracts, MOUs, applications, reports, and facilities documents.
  • Processes purchase orders and payment of invoices.
  • Understands and applies agency policies, procedures, and structure.
  • Performs work of a confidential nature.
  • Proficient in the operation of office equipment.
  • Provides Notary service.
  • Does related work as required by the Executive Leadership.


Additional duties as assigned and may include:

  • Duties as outlined for the Office Manager.
  • Reception coverage.
  • Supervision of one or more clerical staff members.


PQI Functions:

  • Ensure and monitor the consistent collection of data by direct reports
  • Identify patterns and trends of administrative or program services whichever is appropriate
  • Compare data outcomes against established agency benchmarks
  • Develop and implement improvement plans as needed, eliminating any identified problems
  • Use results of data to inform decision making


COMPETENCIES

  • Excellent verbal and written skills and has specific knowledge of proper grammar, punctuation, and spelling.
  • Efficient typing skills and accomplished in utilizing Microsoft Word, Excel, Power point, and Outlook programs.
  • Excellent technological skills, with the ability to learn and navigate current and new portal systems.
  • Able to effectively handle multiple tasks simultaneously and differentiations in workflow.
  • Organizational skills and ability to prioritize are essential.
  • Resourceful and adaptable to handle tasks ranging from the mundane to more complex on a daily basis.
  • Ethical Conduct
  • Discretion regarding confidential matter
  • Excellent interpersonal skills
  • Flexibility with work schedule
  • Initiative
  • Time Management
  • Ability to lead, guide and train staff

QUALIFICATIONS

  • Bachelor’s Degree or higher preferred. Minimum of 5 years related experience preferred.
  • Significant experience in office/clerical/business/customer service arena.
  • Excellent oral and written communication and computer skills. The candidate must have the ability to use computer programs and portal systems.
  • Must possess friendly effective communication skills with clients, staff, and the general public.
  • Knowledge of basic math and the ability to do increasingly complex written reports are required.
  • The candidate will have high levels of customer service skills and have significant interaction with diverse ‘audiences’ on a daily basis.
  • Cultural competence strongly encouraged; bi-lingual ability a plus (Spanish/English). Must value the differences and integration of cultural attitudes, beliefs, and practices into programming.
  • Not-for-profit experience a plus.
  • Qualifying criminal background.



EMPLOYEE BENEFITS

Catholic Charities offers access to a comprehensive array of benefits, including:

For Good Health: Medical, Prescription, Dental and Vision insurance

For a Secure Future: Employer paid Life, AD&D and Long-term disability insurance and voluntary options

For Retirement: 403(b) Plan, with employer matching contributions for eligible employees

For Career Advancement: Training and development opportunities

For Work Life Balance: Generous paid time off; including vacation and sick time.

Employee Assistance Program (EAP) - Free and confidential counseling


Catholic Charities Inc., Archdiocese of Hartford is in compliance with all applicable discrimination laws. All hiring, promoting, and transferring is done on a non-discriminatory basis without regard to membership in any protected class. EEO/ AA/ M-F/ VET/ DISABLED.


Monday to Friday; 9:00 a.m. to 5:00 p.m.; 35 hours per week