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Executive Assistant Supporting Jobs in Boca Raton, FL

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Executive Assistant

Fort Lauderdale, FL · On-site

$70K - $90K/yr

Responsibilities Executive Support Own and manage complex, frequently shifting calendars for both Managing Partners Coordinate meetings, travel, and detailed itineraries Prepare agendas, briefing ...

JM Family

Executive Assistant

Deerfield Beach, FL · On-site

Executive Assistant The Executive Assistant provides high-level administrative, operational, and ... Support the planning and execution of ITS meetings, events, and other department activities ...

Suncap Technology

Executive Assistant

Boca Raton, FL · On-site

Executive Assistant (Hybrid) Our client is a fast-paced, high-growth startup in the architecture and design industry each looking for an Executive Assistant to support the Chief Technology Officer.

PCC Med

Executive Assistant

West Palm Beach, FL · On-site

Position Title Medical Executive Assistant Department Corporate Office Reports To Chief Executive ... Provide comprehensive administrative support to the CEO, President, and executive leadership team.

ASR Group

Executive Assistant

West Palm Beach, FL · On-site

OVERVIEW The Executive Assistant supports senior FCC executives by providing advanced administrative, financial coordination, and corporate governance support. This role serves as a key liaison ...

Warehouse Goods LLC

Executive Assistant

Boca Raton, FL · On-site

We are seeking a highly organized, discreet, and proactive Executive Assistant to support senior ... Executive Support * Provide high-level administrative support to the CEO and/or executive team

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Executive Assistant Supporting information

See Boca Raton, FL salary details

$28.5K

$61.2K

$97.3K

How much do executive assistant supporting jobs pay per year?

As of Sep 11, 2026, the average yearly pay for executive assistant supporting in Boca Raton, FL is $61,167.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,400.00 and $71,200.00 per year, depending on experience, location, and employer.

What is an executive assistant supporting?

Executive Assistants supporting typically refers to professionals who provide high-level administrative support to executives, managers, or senior leaders within an organization. Their responsibilities often include managing schedules, coordinating meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff or external partners. The role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion. Executive Assistants play a key role in helping executives manage their workload and operate efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant supporting?

To thrive as an Executive Assistant Supporting, you need exceptional organizational skills, attention to detail, and proficiency in office administration, typically supported by relevant experience or certifications in business administration. Mastery of office software like Microsoft Office Suite, calendar management systems, and communication platforms is essential. Strong interpersonal skills, discretion, and proactive problem-solving set standout Executive Assistants apart. These capabilities are crucial for efficiently managing executive schedules, communications, and priorities, ensuring smooth business operations.

What are some common challenges executive assistants face when supporting multiple executives, and how can they effectively manage competing priorities?

Executive Assistants supporting multiple executives often encounter the challenge of balancing conflicting schedules, priorities, and communication styles. To manage these demands effectively, it's essential to develop strong organizational systems, maintain proactive and transparent communication with each executive, and set clear boundaries for urgent versus non-urgent tasks. Utilizing digital tools for calendar management, task tracking, and regular check-ins can help streamline workflows and ensure that all executives feel supported. Flexibility, discretion, and the ability to anticipate needs are key traits that help Executive Assistants thrive in this dynamic role.

What is the difference between Executive Assistant Supporting vs Administrative Assistant?

AspectExecutive Assistant SupportingAdministrative Assistant
CredentialsTypically requires experience in executive support, sometimes certifications like EA or PAOften requires basic office administration skills, sometimes certifications in office management
Work EnvironmentSupports high-level executives in corporate or professional settingsSupports teams or departments in various office environments
Employer & IndustryCommonly employed in corporate, legal, or financial sectorsFound across diverse industries including healthcare, education, and business
Search & Comparison IntentOften searched by those looking for executive-level support rolesMore general, for entry to mid-level office support roles

Executive Assistant Supporting roles focus on providing high-level, specialized support to top executives, often requiring specific experience and certifications. Administrative Assistants handle broader office tasks supporting teams or departments. While both roles involve organizational skills, Executive Assistant Supporting positions are more specialized and executive-focused.

What other jobs can an executive assistant supporting do?

An executive assistant supporting can transition into roles such as office manager, administrative manager, project coordinator, or executive coordinator, leveraging skills in organization, communication, and time management. These positions often require similar proficiency with office software and strong interpersonal skills, and may involve supervising staff or managing complex schedules.

What cities near Boca Raton, FL are hiring for Executive Assistant Supporting jobs?

Cities near Boca Raton, FL with the most Executive Assistant Supporting job openings:

Executive Assistant Supporting jobs near you

Executive Assistant

Fort Lauderdale, FL • On-site

BioStem Technologies
Biotechnology Research and Development • 11 - 50 employees
Learn more about BioStem Technologiesexternal

Other

Posted 12 days ago

Job description

Executive Assistant

BioStem Technologies is a leading medical technology company focused on advanced wound care and regenerative medicine. We develop and commercialize placental tissue allografts, cutting-edge wound care products, and surgical solutions aimed at improving patient outcomes.

Position Summary:

Provides high-level administrative support to executives and the Board of Directors.

Essential Duties and Responsibilities:

• Provide high-level support to internal and external parties with a high level of professionalism, reflecting positively on BioStem Technologies.

• Use discretion, confidentiality, and sound judgment to manage sensitive and C-Level matters, including decisions directly impacting the company's global operations.

• Organize and maintain complex daily calendars and schedules, proactively resolving any scheduling conflicts for C-Suite.

• Prepare materials using Word, Excel, PowerPoint, and other software— including presentations, agendas, reports, decks, and special-project documents — in support of organizational objectives.

• Arrange executive travel and accommodations; prepare and reconcile expense reports.

• Screen incoming calls, take and deliver accurate messages, respond to routine requests directly, and refer non-routine calls to the appropriate staff.

• Maintain availability outside normal business hours, responding promptly to emails, texts, and calls.

• Serve as administrative liaison to the Board of Directors, coordinating Board meetings, Board member travel arrangements, and the preparation, assembly, and distribution of Board meeting materials.

• Coordinate meetings of the Board, Audit, Compensation, and Governance & Nominating Committees, serving as recorder/scribe, maintaining confidential files, and liaising with outside counsel and auditors.

• Maintain the Board portal.

• Establish and maintain accurate and organized filing systems, ensuring confidential documents are both properly stored and accessible, and retained in accordance with company policies.

• Provide support for executive leadership and senior management team meetings; coordinate the agenda; provide templates, communicate expectations, prepare meeting summaries and track and follow up on assigned action items and due dates.

• Ability to manage multiple competing priorities while maintaining exceptional attention to detail and accuracy.

• Exercises independent judgment in resolving administrative matters, escalating issues appropriately while minimizing interruptions to executive leadership.

• Be a positive addition and example for organizational health and company culture.

• Make the work of C-Suite and other executives easier, anticipating their needs, and planning ahead.

• Perform additional duties as assigned by executives, adapting quickly in a fast-paced environment while consistently meeting deadlines.

Requirements:

• Bachelor's degree preferred.

• 7+ years of experience as an Executive Assistant supporting C-Level executives with a strong preference of at least 3 years supporting boards.

• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Forms); preference for experience with Boardvantage.

• Excellent communication skills; able to interact confidently and professionally with individuals at all levels verbally and in writing.

• Strong time-management skills with a proven ability to meet deadlines.

• Strong business sense; able to decipher priorities and exercise sound judgment.

• Demonstrated ability and temperament to handle sensitive information with discretion.

• Commitment to performing duties at the highest level, consistently.

• Flexible availability to support business needs for projects and meetings, including outside standard hours.

• Ability to think outside the box with a strong sense of urgency.

EOE/DFW

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