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Executive Assistant Supporting Jobs in Arizona (NOW HIRING)

LHH US

Executive Assistant

Phoenix, AZ · On-site

$30 - $40/hr

Executive Assistant LHH Recruitment Solutions is partnering with a growing organization in Phoenix ... Provide direct administrative support to executive leadership and act as a trusted point of contact ...

GTI Fabrication

Executive Assistant

Tempe, AZ · On-site

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation ... This is an elevated executive support role: the Executive Assistant manages the executive office ...

GTI Fabrication

Executive Assistant

Tempe, AZ

This is an elevated executive support role: the Executive Assistant manages the executive office's administrative operations independently, handling a wide variety of situations, contacts, and ...

CFM Company

Executive Assistant

Chandler, AZ · On-site

The Executive Assistant reports to the Manager of Executive Support and provides support to leadership team, as directed, to help ensure that company goals and objectives are accomplished and that ...

Robert Half

Executive Assistant

Tucson, AZ · On-site

$23 - $25/hr

We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep key initiatives, communications, and scheduling activities running smoothly in Tucson ...

New

GovernmentJobs.com

Executive Assistant

Tucson, AZ · On-site

Executive Assistant Reporting to the Tribal Administrator, the Executive Assistant fosters a ... Support tribal governance initiatives by tracking project progress, compiling documentation, and ...

The Jacobson Group

Executive Assistant

Yuma, AZ · On-site

$48 - $52/hr

The Executive Assistant will provide direct support to the President and CEO, and core leadership team, ensuring seamless executive-level administrative operations in a high-volume, fast-paced ...

New Reach

Executive Assistant

Tempe, AZ · On-site

$85K/yr

Executive Assistant Location: 100% On-Site in Tempe Type: W2 Salary = $85k New Reach is a company ... Currently supporting thousands of students, New Reach is making a powerful and lasting impact on ...

Air Comfort, Inc

Executive Assistant

Phoenix, AZ · On-site

We'll give you the tools, resources, and support to succeed, along with a culture that celebrates ... The Executive Assistant helps bring structure and follow-through to daily executive operations ...

ASK Consulting

Executive Assistant

Phoenix, AZ · On-site

$26/hr

This Executive Assistant role will support two Vice Presidents within the Web & Mobile Engineering Team, along with their global organizations. * The position is highly proactive and central to ...

Phoenix Indian Center

Executive Assistant

Phoenix, AZ · On-site

$53K - $58K/yr

Provides comprehensive executive support to the Chief Executive Officer (CEO) of the Phoenix Indian ... The Executive Assistant also provides administrative and executive support to the PIC Board of ...

NewReach Education

Executive Assistant

Tempe, AZ · On-site

$85K/yr

Currently supporting thousands of students, New Reach is making a powerful and lasting impact on ... As an Executive Assistant to our CEO, you'll report directly to the Chief Executive Officer and ...

CyberMedia Technologies

Executive Assistant

Tucson, AZ · On-site

$68K - $95K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for ...

NewReach Education

Executive Assistant

Tempe, AZ · On-site

$85K/yr

Currently supporting thousands of students, New Reach is making a powerful and lasting impact on ... As an Executive Assistant to our CEO, you'll report directly to the Chief Executive Officer and ...

Kinective

Executive Assistant

Gilbert, AZ · On-site

$70K - $80K/yr

The Executive Assistant reports to the Manager of Executive Support and provides support to leadership team, as directed, to help ensure that company goals and objectives are accomplished and that ...

Kinective

Executive Assistant

Gilbert, AZ · On-site

$70K - $80K/yr

The Executive Assistant reports to the Manager of Executive Support and provides support to leadership team, as directed, to help ensure that company goals and objectives are accomplished and that ...

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Executive Assistant Supporting information

What is an executive assistant supporting?

Executive Assistants supporting typically refers to professionals who provide high-level administrative support to executives, managers, or senior leaders within an organization. Their responsibilities often include managing schedules, coordinating meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff or external partners. The role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion. Executive Assistants play a key role in helping executives manage their workload and operate efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant supporting?

To thrive as an Executive Assistant Supporting, you need exceptional organizational skills, attention to detail, and proficiency in office administration, typically supported by relevant experience or certifications in business administration. Mastery of office software like Microsoft Office Suite, calendar management systems, and communication platforms is essential. Strong interpersonal skills, discretion, and proactive problem-solving set standout Executive Assistants apart. These capabilities are crucial for efficiently managing executive schedules, communications, and priorities, ensuring smooth business operations.

What are some common challenges executive assistants face when supporting multiple executives, and how can they effectively manage competing priorities?

Executive Assistants supporting multiple executives often encounter the challenge of balancing conflicting schedules, priorities, and communication styles. To manage these demands effectively, it's essential to develop strong organizational systems, maintain proactive and transparent communication with each executive, and set clear boundaries for urgent versus non-urgent tasks. Utilizing digital tools for calendar management, task tracking, and regular check-ins can help streamline workflows and ensure that all executives feel supported. Flexibility, discretion, and the ability to anticipate needs are key traits that help Executive Assistants thrive in this dynamic role.

What is the difference between Executive Assistant Supporting vs Administrative Assistant?

AspectExecutive Assistant SupportingAdministrative Assistant
CredentialsTypically requires experience in executive support, sometimes certifications like EA or PAOften requires basic office administration skills, sometimes certifications in office management
Work EnvironmentSupports high-level executives in corporate or professional settingsSupports teams or departments in various office environments
Employer & IndustryCommonly employed in corporate, legal, or financial sectorsFound across diverse industries including healthcare, education, and business
Search & Comparison IntentOften searched by those looking for executive-level support rolesMore general, for entry to mid-level office support roles

Executive Assistant Supporting roles focus on providing high-level, specialized support to top executives, often requiring specific experience and certifications. Administrative Assistants handle broader office tasks supporting teams or departments. While both roles involve organizational skills, Executive Assistant Supporting positions are more specialized and executive-focused.

What other jobs can an executive assistant supporting do?

An executive assistant supporting can transition into roles such as office manager, administrative manager, project coordinator, or executive coordinator, leveraging skills in organization, communication, and time management. These positions often require similar proficiency with office software and strong interpersonal skills, and may involve supervising staff or managing complex schedules.

What cities in Arizona are hiring for Executive Assistant Supporting jobs?

Cities in Arizona with the most Executive Assistant Supporting job openings:

Executive Assistant Supporting jobs near you

Executive Assistant

Phoenix, AZ • On-site

LHH US
Human Resource Programs Administration • 10K+ employees
Learn more about LHH USexternal

$30 - $40/hr

Full-time, Contractor

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Executive Assistant
LHH Recruitment Solutions is partnering with a growing organization in Phoenix, Arizona, to hire an experienced Executive Assistant. This position will serve as a key partner to senior leadership, helping manage daily operations, communications, scheduling, and high-level administrative initiatives. The ideal candidate is proactive, highly organized, and thrives in a fast-paced corporate environment.
Key Responsibilities
  • Provide direct administrative support to executive leadership and act as a trusted point of contact for internal and external communications.
  • Manage complex calendars, coordinate schedules, and prioritize appointments to maximize executive productivity.
  • Organize meetings, conferences, and special events, including logistics, room reservations, and attendee communications.
  • Prepare meeting materials, presentations, reports, agendas, and other executive-level documentation.
  • Document meeting discussions, track follow-up items, and communicate action plans to stakeholders.
  • Process and reconcile executive expense reports while assisting with financial reporting requests.
  • Develop professional PowerPoint presentations and executive-facing reports.
  • Review agreements and business documents to ensure completeness and compliance with company standards.
  • Coordinate office operations, including ordering supplies, maintaining inventory records, and supporting workplace organization.
  • Welcome visitors, oversee guest access procedures, and ensure adherence to office security protocols.
  • Assist with data management, file maintenance, document preparation, and other administrative projects.
  • Collaborate with teams across the organization to support business initiatives and executive priorities.
Qualifications
  • High school diploma or GED required; Associate's or Bachelor's degree preferred.
  • Minimum of 4 years of recent experience supporting senior leadership or C-suite executives.
  • Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
  • Strong verbal and written communication skills with a polished and professional demeanor.
  • Ability to handle confidential information with discretion and sound judgment.
  • Proven experience working in a fast-paced, deadline-driven environment.
Additional Requirements
Selected candidates must successfully complete:
  • 10-year background investigation
  • Credit screening
  • Drug screening
Details
Full-Time
Monday-Friday
Pay: $30.00-$40.00 per hour, DOE
Location: Phoenix, AZ - Onsite
*Contract To Hire Position*
If you're an experienced Executive Assistant looking for an opportunity to support executive leadership while making an impact within a dynamic organization, we encourage you to apply today.
Pay Details: $30.00 to $40.00 per hour
Search managed by: Erin Fuqua
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
LHH logo

About LHH

Sourced by ZipRecruiter

LHH Recruitment Solutions is a division of the Adecco Group, the world's leading HR Solutions provider and the 7th best workplace in the world. We are an industry leader in temporary and permanent recruitment within accounting and finance. We work with premier clients, from small businesses to Global Fortune 500 companies, and we know that every opening is more than a job, and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance your needs with the right Solutions gives clients and candidates the right fit to succeed. We are an evolving organization and take pride in a culture of trust, where we celebrate diversity, equality and inclusion. We always put our people first, drive a growth mindset and foster a collective spirit. We understand that talent and potential come from every section of society, regardless of gender, race, age, or physical ability. At the Adecco Group, we are committed to making the future work for everyone!

Industry

Human resource programs administration

Company size

10,000+ Employees

Headquarters location

Jacksonville, FL, US

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