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Executive Assistant Relocation Jobs in Alabama (NOW HIRING)

Astrion

Executive Office Manager

Huntsville, AL · On-site

Support office relocations, workspace changes, vendor coordination, and donation logistics * Ensure ... * Assist employees with office access and workspace assignments as needed Financial & Expense ...

Astrion

Executive Office Manager

Huntsville, AL · On-site

$20/hr

Support office relocations, workspace changes, vendor coordination, and donation logistics * Ensure ... * Assist employees with office access and workspace assignments as needed Financial & Expense ...

MRINetwork Jobs

Assistant Director of Finance

Tyler, AL · On-site

$100K - $115K/yr

This role offers significant visibility to executive leadership and the opportunity to join a ... Salary: The salary range for this role is $100k-$115k as a base and will offer relocation ...

MRINetwork Jobs

Assistant Director of Finance

Tyler, AL · On-site

$100K - $115K/yr

This role offers significant visibility to executive leadership and the opportunity to join a ... Salary: The salary range for this role is $100k-$115k as a base and will offer relocation ...

MRINetwork Jobs

Assistant Director of Finance

Tyler, AL · On-site

$100K - $115K/yr

This role offers significant visibility to executive leadership and the opportunity to join a ... Salary: The salary range for this role is $100k-$115k as a base and will offer relocation ...

MRINetwork Jobs

Assistant Director of Finance

Tyler, AL · On-site

$100K - $115K/yr

This role offers significant visibility to executive leadership and the opportunity to join a ... Salary: The salary range for this role is $100k-$115k as a base and will offer relocation ...

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All JobsRelocation JobsExecutive Assistant Relocation JobsExecutive Assistant Relocation Jobs in Alabama

Executive Assistant Relocation information

What is the difference between Executive Assistant Relocation vs Executive Assistant?

AspectExecutive Assistant RelocationExecutive Assistant
CredentialsTypically requires administrative certifications or experienceUsually requires similar credentials, often with additional specialized skills
Work EnvironmentSupports relocation logistics, often involving travel and coordination across locationsSupports executive office tasks within a single location or company
Employer & IndustryCommon in corporate, real estate, or relocation firmsFound across various industries supporting executives
Search & Comparison IntentOften searched by those interested in relocation-specific rolesMore general administrative support roles

While both roles involve administrative support, Executive Assistant Relocation focuses on managing relocation logistics and supporting executives during moves, whereas an Executive Assistant provides broader administrative assistance within a fixed office environment.

What are popular job titles related to Executive Assistant Relocation jobs in Alabama? For Executive Assistant Relocation jobs in Alabama, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Relocation jobs in Alabama look for? The top searched job categories for Executive Assistant Relocation jobs in Alabama are:
What cities in Alabama are hiring for Executive Assistant Relocation jobs? Cities in Alabama with the most Executive Assistant Relocation job openings:
Executive Assistant Relocation jobs near you
Infographic showing various Executive Assistant Relocation job openings in Alabama as of July 2026, with employment types broken down into 86% Full Time, 5% Part Time, and 9% Contract. Highlights an 95% In-person, and 5% Remote job distribution.

Executive Office Manager

Astrion

Huntsville, AL • On-site

Full-time

Posted 24 days ago

Job description

Overview
Executive Office Manager
LOCATION: Huntsville, AL (onsite)
JOB STATUS: Full-time
CLEARANCE: N/A
TRAVEL: None
Astrion has an exciting opportunity for an Executive Office Manager for our Huntsville, AL office. The Executive Office Manager provides high-level administrative and operational support to executive leadership while ensuring efficient day-to-day office operations. This role manages executive scheduling, meetings, travel, communication, and office coordination while serving as a key point of contact for employees, visitors, and vendors.
The position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
REQUIRED QUALIFICATIONS / SKILLS
  • Demonstrate experience managing executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications
  • Ability to manage multiple priorities, coordinate cross department initiatives and maintain efficient executive office operations.
  • Excellent written and verbal communication skills with the ability to interact professionally with senior leadership and government partners.
  • Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity
  • Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams.
  • Experience coordinating corporate events, calendar scheduling and making progressions with self-independent decisions.
  • Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence.
  • Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once

PREFERRED QUALIFICATIONS / SKILLS
  • Demonstrated proficiency with management of tactical and strategic communications, marketing, and development of work products
  • Project Management knowledge is a prerequisite for this role
  • Exceptional customer relationship management highly desirable

RESPONSIBILITIES
Executive Support
  • Provide advanced administrative and business support to executive leadership
  • Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities
  • Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests
  • Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents
  • Support executives with data analysis, operational reporting, and project coordination
  • Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality
  • Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives
  • Handle all expense reports and submissions

Meeting & Event Coordination
  • Coordinate leadership meetings, company events, conferences, and employee functions
  • Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support
  • Prepare meeting agendas, materials, and follow-up documentation as needed
  • Provide support for classified meetings and maintain working knowledge of applicable procedures and systems
  • Assist with company-sponsored events and organizational activities in partnership with internal teams

Employee, Visitor & Vendor Support
  • Serve as the primary point of contact for employees, visitors, and vendors within the facility
  • Greet visitors, maintain visitor hospitality standards, and provide sign-in assistance
  • Manage visitor control processes, including pre-registration systems, badging protocols, and visitor access procedures
  • Support employee onboarding by coordinating office setup, supplies, badges, and workspace orientation
  • Coordinate employee recognition and care initiatives, including floral arrangements for bereavement, surgeries, and new babies
  • Create and distribute informational announcements, office communications, and event flyers

Office Operations & Facility Coordination
  • Maintain an organized, professional, and fully operational office environment
  • Answer and direct incoming phone calls to appropriate personnel
  • Oversee office, kitchen, and supply inventory to ensure adequate stock levels and workplace readiness
  • Coordinate mail distribution, shipping, postage, and package handling for FedEx, UPS, and USPS
  • Maintain office signage, nameplates, décor, and seasonal office decorations
  • Support office relocations, workspace changes, vendor coordination, and donation logistics
  • Ensure conference rooms, common areas, and supply spaces remain clean, organized, and functional

Security & Access Management
  • Coordinate employee badge distribution and collection in partnership with security personnel
  • Maintain access fob and master key inventory records and ensure adherence to security protocols
  • Assist employees with office access and workspace assignments as needed

Financial & Expense Support
  • Assist employee's preparation and submission
  • Maintain receipts, reconcile credit card charges, and ensure proper coding and documentation of expenses
  • Support administrative budget tracking and financial recordkeeping processes

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