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Executive Assistant Purchasing Manager Jobs in Wisconsin

Aptar Italia S.P.A.

WI · On-site

Manage the Regional President's calendar, priorities, and time commitments to optimize efficiency ... Executive Assistant who can independently manage executive priorities, coordinate key initiatives ...

New

ThedaCare

Executive Assistant

Neenah, WI · On-site

Executive Assistant The Executive Assistant provides administrative support to executives and ... management. * Coordinates and plans details related to events and travel. * Coordinates ...

stcam

Executive Assistant

Wauwatosa, WI · On-site

Manage and maintain the CEO, CFO and VP of Operations schedules * Prepare, review, and edit ... * Assist with special projects, conducting research, compiling data, tracking deadlines, and ...

Brady

Executive Assistant

Milwaukee, WI · On-site

Brady Corporation is seeking a high-caliber Executive Assistant to provide comprehensive ... Manage complex executive calendars, coordinating meetings, agendas, and follow-ups to support ...

Drake and Associates

Executive Assistant

Waukesha, WI · On-site

Executive Assistant Drake & Associates is a growing financial planning firm dedicated to helping ... Strategic Calendar Management -- anticipate priorities, manage shifting demands, and ensure the CEO ...

Royal Credit Union

Executive Assistant

Eau Claire, WI · On-site

$29.26 - $32.48/hr

In this role, you'll manage executive priorities, coordinate meetings and projects, and contribute ... The Executive Assistant will be responsible for executing confidential, high-level administrative ...

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

Prioritize and manage multiple projects simultaneously and follow through on issues in a timely ... executives and assistants to coordinate a variety of meetings.Actively practice 5-Star customer ...

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of ... Prioritize and manage multiple projects simultaneously and follow through on issues in a timely ...

Wegner CPAs

Executive Assistant

Baraboo, WI

The Executive Assistant is also responsible for supporting Firm Partners with a variety of ... Prioritize and manage multiple projects simultaneously and follow through on issues in a timely ...

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of ... Prioritize and manage multiple projects simultaneously and follow through on issues in a timely ...

MetalTek

Executive Assistant

Waukesha, WI · On-site

Executive Assistant Waukesha, WI ( Job Type Full-time Description GENERAL SUMMARY: Provides high ... Own and strategically manage complex calendars for the CEO and supported executives, prioritizing ...

New

Jobtailor

WI · On-site

Manage and coordinate complex executive schedules, meetings, travel, and conferences * Prioritize ... Maintain comprehensive and accurate records, including expense reports * Assist with approved ad ...

SupportFinity™

Executive Assistant

Milwaukee, WI · On-site

The Executive Assistant plays a pivotal role in providing results‑driven support to executives by ... Document Management: Maintain and organize important documents, files, and records. * Board Support ...

Stylecraft

WI · On-site

$65K/yr

Executive Assistant - College Station, TX This is an opportunity to become a trusted partner to ... From managing priorities and coordinating schedules to supporting communication and special ...

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Executive Assistant Purchasing Manager information

What does an executive assistant purchasing manager do?

An Executive Assistant Purchasing Manager supports senior management in the purchasing department by handling administrative tasks, coordinating procurement activities, and managing communications between suppliers and internal teams. They assist with preparing purchase orders, tracking inventory, and ensuring compliance with company policies. In addition, they may analyze vendor performance, help negotiate contracts, and contribute to cost-saving initiatives. This role combines organizational, analytical, and communication skills to streamline purchasing operations and support strategic objectives.

What are the key skills and qualifications needed to thrive as an executive assistant purchasing manager, and why are they important?

To thrive as an Executive Assistant Purchasing Manager, you need expertise in procurement processes, supply chain management, organizational skills, and a relevant degree in business or supply chain. Familiarity with procurement software (such as SAP or Oracle), contract management systems, and strong proficiency in Microsoft Office are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you coordinate between departments and manage vendor relationships effectively. These skills are vital for ensuring cost-effective purchasing decisions, seamless operations, and supporting executive leadership in a fast-paced environment.

How does an executive assistant purchasing manager typically collaborate with other departments in the organization?

An Executive Assistant Purchasing Manager frequently works cross-functionally, coordinating with departments such as finance, operations, and logistics to ensure purchasing activities align with organizational goals. This role involves close communication with vendors, internal stakeholders, and executive leadership to manage procurement schedules, negotiate contracts, and resolve supply chain issues. Effective collaboration skills are essential, as the position often requires gathering input from various teams to optimize purchasing strategies and support company objectives.

What is the difference between Executive Assistant Purchasing Manager vs Purchasing Coordinator?

AspectExecutive Assistant Purchasing ManagerPurchasing Coordinator
CredentialsTypically requires experience in purchasing and administrative skills; certifications like CPSM are a plusOften entry-level; may require basic purchasing or administrative training
Work EnvironmentSupports purchasing managers in corporate offices; involved in strategic planningAssists with order processing and supplier communication; more operational
Employer & Industry UsageUsed in manufacturing, retail, and corporate sectorsCommon in retail, logistics, and supply chain industries

The Executive Assistant Purchasing Manager focuses on supporting purchasing leadership with strategic and administrative tasks, often requiring more experience and certifications. In contrast, the Purchasing Coordinator handles day-to-day procurement activities, typically in entry-level roles. Both roles are essential in supply chain operations but differ in scope and responsibilities.

Executive Assistant

Mukwonago, WI • On-site

Aptar Group
Chemical Manufacturing • 10K+ employees
Learn more about Aptar Groupexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

AptarGroup rating

6.5

Company rating: 6.5 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

Job description

Join our team and Be You Be Aptar.
Aptar is seeking an Executive Assistant that can be based in Mukwonago, WI or Lincolnton, NC this role will be onsite with some hybrid flexibility.
The Executive Assistant to the Regional President provides high-level administrative and communication strategic support to the Regional President and Regional Leadership Team (RLT). This role operates with a high degree of autonomy, managing executive priorities, coordinating leadership activities, following up on key priorities for the president and ensuring effective communication flow across the region.
In addition, this position plays a key role in regional communication planning and execution, helping align messaging, drive engagement, and support organizational priorities.
As an Executive Assistant, You Will:
  • Manage the Regional President's calendar, priorities, and time commitments to optimize efficiency and impact.
  • Coordinate and prepare for meetings, including agendas, briefing materials, presentations, and follow-up actions.
  • Support follow-ups on pending actions in the priorities of the president with the regional team in North America
  • Handle confidential correspondence and communications with professionalism and discretion.
  • Coordinate complex travel arrangements, including international logistics as required.
  • Prepare reports, presentations, and executive-level communications.
  • Make independent decisions within established guidelines to provide support with planning, organizing, and scheduling various events for NA Closures.
  • Provide project coordination support for regional initiatives and strategic programs.
    • Monitor timelines, milestones, and deliverables for key projects
    • Support governance processes, reporting cadence, and leadership rhythm
  • Identify opportunities to improve processes, communication flow, and operational efficiency

Who We are Looking For
Copilot said:
We are seeking a highly organized, proactive, and professional Executive Assistant who can independently manage executive priorities, coordinate key initiatives, and serve as a trusted partner to the Regional President and Regional Leadership Team. The ideal candidate combines exceptional communication, project coordination, and stakeholder management skills with discretion, business acumen, and a continuous improvement mindset in a fast-paced, multi-priority environment.
Education and Experience
  • Associates degree or equivalent experience
  • 5+ years of executive administrative or business support experience, preferably in a regional or corporate environment
  • Experience supporting senior executives and cross-functional leadership teams

Skills and Competencies
  • Strong organizational and prioritization skills with ability to manage multiple priorities
  • Excellent written and verbal communication skills
  • High level of discretion and professionalism with confidential information
  • Strong project coordination and follow-through capabilities
  • Ability to operate independently and make decisions within established guidelines
  • Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
  • Collaborative mindset with strong stakeholder management skills

Preferred Skills (Suggested to limit to top 3-5 bullets for external posting)
  • Experience in a manufacturing or operational environment
  • Experience supporting communication planning or internal communications
  • Strong business acumen and understanding of organizational dynamics
  • Proactive, solutions-oriented approach with continuous improvement mindset

Travel Requirements
  • 5% - regional travel

Who are we:
At Aptar, we leverage insights, design, engineering and science to develop drug and consumer product dosing, dispensing and protection technologies for many of the world's leading brands. Aptar in turn makes a meaningful difference in the lives, looks, health and homes of millions of patients and consumers around the world. Our innovations nasal drug delivery for emergency medicines, precise fragrance applications, mess-free ketchup dispensing for kids, connected technologies that support patients in adhering to their treatments and much more
With manufacturing facilities across North America, Europe, Asia, and South America, and a dedicated team of over 13,000 employees in about 20 countries, Aptar is committed to creating impactful innovations for our customers and their consumers.
Our Culture
At Aptar, our success is driven by the individuals who contribute their unique talents and perspectives every day. We believe that when you bring your authentic self to work, we all thrive.
How We Support Our Employees
  • An exciting, inclusive and value-based working environment
  • Award-winning corporate university offering personal development and training opportunities.
  • Competitive base salary and performance-based bonus plan.
  • Contribute to the communities where we reside.
  • Innovative benefits plan which includes 401k & Retirement Savings plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.

Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.
Stay updated on career opportunities by following us on LinkedIn!

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