Executive Assistant Purchasing Manager Jobs in Wisconsin

Bluejack National is a private residential club for those who want to live in laid back luxury and we are committed to creating exceptional lifestyle experiences one family, one member, one guest and one employee at a time. If you are as passionate as we are to deliver on that promise, then Bluejack National may just be the place for you! This job description will outline the essential responsibilities to the role. We do work as a team, and as such, you may also be asked to help in other roles or tasks, and it is expected that you are willing to assist.

Job Title: Purchasing Manager

Department: Finance

Directly Reports To: Director of Finance

Be Dependable.

I am loyal to the team and committed to the Bluejack mission and experience.

Integrity First.

I am accountable to be honest and always do the right thing.

Value People.

I empathize and respect others.

Speak Up.

I seek, listen and provide candid feedback to improve performance.

Empowerment.

I have the skills, resources and authority to create memorable experiences.

I seek ways to be extraordinary and deliver a positive impact every day.

Own end-to-end procurement for Bluejack National to ensure the right products and services are sourced at the best total cost, delivered on time, and compliant with brand, quality, and safety standards. Oversee purchasing, receiving, inventory control, and supplier management to support guest experience and margin goals.

The essential functions include, but are not limited to the following:

• Source F&B, OS&E, FF&E, housekeeping, engineering, and service contracts in line with specs and brand standards.
• Run competitive bids/RFQs, analyze quotes, negotiate pricing, terms, and SLAs; execute and maintain supplier contracts.
• Maintain approved vendor lists and conduct market surveys to benchmark availability and pricing.

• Create and manage POs; ensure three-way match (PR/PO/invoice) and on-time deliveries.
• Coordinate with suppliers and logistics partners; resolve shortages, substitutions, and quality issues promptly. Create and manage POs; ensure three-way match (PR/PO/invoice) and on-time deliveries.
• Coordinate with suppliers and logistics partners; resolve shortages, substitutions, and quality issues promptly.
• Enforce SOPs for purchasing, receiving, and emergency issuing; close open POs monthly.

• Set par levels, min/max, and re-order points; monitor stock turns, expiries, and variances.
• Partner with Culinary/Outlet leaders and Cost Control to track consumption, reduce waste, and optimize specs and pack sizes.
• Deliver departmental savings targets; provide price comparisons and variance reports.

• Work closely with Finance/DOF on budgets, forecasts, accruals, and internal controls.
• Align with Operations, Executive Chef, Engineering, Housekeeping, and Rooms on demand planning and product standards.
• Support pre-opening purchasing (if applicable): OS&E/FF&E schedules, bulk buys, phased ramp-up.

• Ensure compliance with food safety, HACCP/WHMIS (as applicable), brand standards, and health & safety regulations.
• Maintain documentation, audit trails, and confidentiality per company policy.

• Lead, coach, and schedule Purchasing/Receiving team members; set KPIs and review performance. Lead, coach, and schedule Purchasing/Receiving team members; set KPIs and review performance.
• Drive continuous improvement in supplier performance, cycle times, and cost-to-serve.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Business, Supply Chain, Hospitality, or related field preferred.
• 3–7 years’ hotel or hospitality procurement experience; pre-opening and/or F&B buying a plus.
• Strong negotiation and contract management skills; data-driven with advanced Excel/procurement software proficiency.
• Knowledge of inventory control, P2P/ERP systems, and three-way match.
• Familiarity with food safety and relevant local regulations.
• Clear communication, stakeholder management, and problem-solving skills; able to thrive in a fast-paced environment.
• Professional certifications (e.g., CPSM/CIPS) preferred.

Generally Monday–Friday business hours, with flexibility required during month-end close, budgeting cycles, or special projects.

Must possess a valid Texas Driver’s License and meet the driver safety policy requirements.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. Our property sits on 767 acres and features many indoor and outdoor facilities that make up the work environment. While performing the duties of this position, the employee is regularly required to stand and move around for the entirety or majority of their shift. The employee may be working outside or inside and in different types of weather including excessive heat, cold temperatures, rain and sunshine. While performing the duties of this position, the employee is also regularly required to push, pull, bend, lift and/or move up to 50 pounds. Likely this role will require the ability to drive a golf cart to transport from one area of the property to another in a safe and secure manner.

We are an equal employment opportunity employer.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.