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Executive Assistant Project Manager Jobs in Santa Rosa Beach, FL

Amteck, LLC

Project Manager

Panama City Beach, FL

Coordinate closely with Superintendents, Foremen, Engineering, Estimating, and Executive Leadership * Develop and mentor Assistant Project Managers and project staff * Build and maintain strong ...

BAE Systems

Project Mgr II - Tech

Fort Walton Beach, FL · On-site +1

The Project Manager II-Tech / IT Change Manager will work to drive higher proficiency and faster ... Exceptional written and oral communication skills and able to develop executive-level presentations ...

DCS Corporation

SEMATS Project Manager

Niceville, FL · On-site

... Assist in the estimation process for future store certification efforts. Collaborate with other ... Project Management background/experience. Advanced thinking and problem-solving ability. Excellent ...

Valcourt

Project Manager (73261)

Destin, FL · On-site

The Project Manager is responsible for planning, coordinating, and managing commercial ... Monitor accounts receivable and assist with the collection of outstanding balances. * Review and ...

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Executive Assistant Project Manager information

See Santa Rosa Beach, FL salary details

$27.2K

$58.4K

$92.8K

How much do executive assistant project manager jobs pay per year?

As of Aug 30, 2026, the average yearly pay for executive assistant project manager in Santa Rosa Beach, FL is $58,366.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,300.00 and $67,900.00 per year, depending on experience, location, and employer.

What is an executive assistant project manager?

An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.

How does an executive assistant project manager typically balance administrative responsibilities with project management tasks?

Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.

What are the key skills and qualifications needed to thrive as an executive assistant project manager, and why are they important?

To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.

Can an executive assistant be a project manager?

An executive assistant can develop project management skills and take on project coordination tasks, but typically they are not formally designated as project managers unless they acquire relevant certifications like PMP and gain experience in project planning and execution. The roles require different core responsibilities, with project managers focusing on leading projects and executive assistants providing administrative support.

What are popular job titles related to Executive Assistant Project Manager jobs in Santa Rosa Beach, FL?

For Executive Assistant Project Manager jobs in Santa Rosa Beach, FL, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Project Manager jobs in Santa Rosa Beach, FL look for?

The top searched job categories for Executive Assistant Project Manager jobs in Santa Rosa Beach, FL are:

What cities near Santa Rosa Beach, FL are hiring for Executive Assistant Project Manager jobs?

Cities near Santa Rosa Beach, FL with the most Executive Assistant Project Manager job openings:

Executive Assistant Project Manager jobs near you
Infographic showing various Executive Assistant Project Manager job openings in Santa Rosa Beach, FL as of August 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $58,366 per year, or $28.1 per hour.

Assistant Project Manager (72284)

Panama City, FL • On-site

Valcourt Building Services, LLC
Facilities Support Services • 201 - 500 employees
Learn more about Valcourt Building Services, LLCexternal

Full-time

Posted 19 days ago

Job description

The Assistant Project Manager supports the planning, coordination, documentation, and successful completion of commercial waterproofing and restoration projects. This role assists the Project Manager with estimating, scheduling, procurement, project communication, field coordination, submittals, change orders, closeout documents, and overall project administration.
The Assistant Project Manager may support multiple projects at one time and must be organized, detail-oriented, and able to communicate effectively with owners, consulting engineers, vendors, foremen, crews, and internal team members.
Duties and Responsibilities
  • Assist the Project Manager in managing commercial waterproofing and restoration projects to ensure all scopes of work are completed according to industry standards, project specifications, safety requirements, and company expectations.
  • Review and analyze drawings, specifications, project details, and scope requirements.
  • Assist with preparing comprehensive bids, estimates, and project proposals.
  • Perform accurate take-offs for materials, labor, equipment, and project scope requirements.
  • Help collect and maintain current vendor pricing for materials, tools, equipment, and subcontracted services.
  • Assist in procuring materials, tools, equipment, and supplies needed for active projects.
  • Ensure materials are properly documented with purchase orders and related paperwork.
  • Support the preparation and tracking of submittals, RFIs, change orders, product data, shop drawings, warranties, closeout documents, and other project-related documentation.
  • Communicate project details, scope clarifications, material requirements, schedule updates, and owner expectations to the Project Manager, Foreman, and field crews.
  • Assist with scheduling and coordination between ownership teams, consulting engineers, vendors, foremen, and crews.
  • Make site visits as needed to review project progress, verify field conditions, support the Foreman, and help ensure updated plans and expectations are being followed.
  • Monitor and document project progress, including substantial completion dates, final completion dates, punch list items, and project closeout requirements.
  • Assist with final inspections, warranty documentation, closeout packages, and service punch lists.
  • Help maintain organized project files, including contracts, drawings, correspondence, pricing, purchase orders, change orders, RFIs, and closeout documents.
  • Operate and care for company equipment, vehicles, and small tools when required.
  • Support a company culture focused on respect, safety, accountability, teamwork, and continuous improvement.

Required Skills and Abilities
  • Ability to read and understand commercial construction plans, specifications, details, and project documents.
  • Basic understanding of commercial waterproofing, restoration, construction methods, materials, and installation practices.
  • Familiarity with OSHA safety procedures and jobsite safety requirements.
  • Ability to assist with creating accurate estimates and take-offs.
  • Experience or working knowledge of Earned Value Management, project cost tracking, scheduling, or construction project controls preferred.
  • Proficiency in Microsoft Excel, Word, and construction or commercial estimating software.
  • Strong organizational skills with the ability to manage multiple tasks, deadlines, and project priorities.
  • Strong written and verbal communication skills.
  • Ability to coordinate effectively with project managers, foremen, field crews, owners, engineers, vendors, and subcontractors.
  • Self-motivated, dependable, and willing to learn.
  • Ability to support both active projects and projects in the bidding, pre-construction, and closeout phases.
  • Must be willing to contribute to and uphold a company culture based on respect, safety, professionalism, and continuous improvemen
Education and Experience
  • Bachelor's degree in construction management, engineering, business, or a related field preferred, or equivalent work experience.
  • Minimum of 1-2 years of related construction, waterproofing, restoration, estimating, or project coordination experience preferred.
  • Commercial construction experience is strongly preferred.
  • Valid driver's license required.
Physical Requirements
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to visit active construction jobsites as needed.
  • Ability to walk jobsites, climb stairs or ladders when necessary, and safely navigate active construction environments.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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