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Executive Assistant Project Manager Jobs in Needham, MA

GT Wilkinson

Assistant Project Manager

Rockland, MA · On-site

$30 - $40/hr

We are seeking a motivated and detail-oriented Assistant Project Manager (APM) to support the successful delivery of mechanical projects from planning through closeout. This is an excellent ...

Feinmann, Inc

Assistant Project Manager

Lexington, MA · On-site

$72K - $88K/yr

Feinmann Assistant Project Manager Lexington, MA | $72,000-$88,000 | Full-Time Local candidates only | High-End Residential Remodeling Experience Required Join an Award-Winning Design-Build Team ...

Carlysle Engineering Inc

Be Seen First

Assistant Project Manager

Norwood, MA · On-site

$75K - $80K/yr

Assistant Project Manager Carlysle Engineering, based in Norwood, MA, is a well-established fire sprinkler contractor specializing in all aspects of commercial fire protection projects throughout ...

GT Wilkinson

Assistant Project Manager

Rockland, MA · On-site

We are seeking a motivated and detail-oriented Assistant Project Manager (APM) to support the successful delivery of mechanical projects from planning through closeout. This is an excellent ...

JRG Partners

Assistant Project Manager

Brookline, MA · On-site

We are seeking a detail-oriented and driven Assistant Project Manager with 2 to 5 years of experience in high-end multifamily construction to support project execution in Boston . This role provides ...

The LiRo Group

Assistant Project Manager

Newton, MA

$100K - $110K/yr

Assistant Project Manager US-MA-Newton Job ID: 2026-3377 # of Openings: 1 Category: Construction Management LiRo-Hill Overview We have an immediate need for an Assistant Project Manager for our ...

New

Essel

Assistant Project Manager

Boston, MA · On-site

We are seeking a motivated and detail-oriented Construction Assistant Project Manager to join our dynamic team for an immediate 6+ month contract.. The successful candidate will assist in overseeing ...

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All JobsProject JobsExecutive Assistant Project Manager JobsExecutive Assistant Project Manager Jobs in Needham, MA

Executive Assistant Project Manager information

See Needham, MA salary details

$32.7K

$70.2K

$111.7K

How much do executive assistant project manager jobs pay per year?

As of Aug 13, 2026, the average yearly pay for executive assistant project manager in Needham, MA is $70,216.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $81,700.00 per year, depending on experience, location, and employer.

How does an executive assistant project manager typically balance administrative responsibilities with project management tasks?

Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.

What is an executive assistant project manager?

An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.

What are the key skills and qualifications needed to thrive as an executive assistant project manager, and why are they important?

To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.

Can an executive assistant be a project manager?

An executive assistant can develop project management skills and take on project coordination tasks, but typically, project management requires specific training, certifications like PMP, and experience in planning and leading projects. While some executive assistants transition into project management roles, they usually need additional education and experience to fully assume project manager responsibilities.

What job categories do people searching Executive Assistant Project Manager jobs in Needham, MA look for?

The top searched job categories for Executive Assistant Project Manager jobs in Needham, MA are:

What cities near Needham, MA are hiring for Executive Assistant Project Manager jobs?

Cities near Needham, MA with the most Executive Assistant Project Manager job openings:

Executive Assistant Project Manager jobs near you
Infographic showing various Executive Assistant Project Manager job openings in Needham, MA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $70,216 per year, or $33.8 per hour.

Assistant Project Manager

GT Wilkinson

Rockland, MA • On-site

$30 - $40/hr

Full-time

Re-posted 7 days ago

Job description

Join a Team That Builds Excellence
For over 75 years, Wilkinson has been a trusted leader in commercial and industrial mechanical construction throughout New England. We are seeking a motivated and detail-oriented Assistant Project Manager (APM) to support the successful delivery of mechanical projects from planning through closeout.
This is an excellent opportunity for someone looking to grow their project management career while working alongside experienced leaders, field teams, customers, and subcontractors on challenging and rewarding projects.
What You'll Do
As an Assistant Project Manager, you'll play a key role in keeping projects organized, on schedule, and running efficiently by:
Project Coordination & Administration
  • Support the planning, execution, and closeout of commercial and industrial mechanical projects.
  • Coordinate activities between field personnel, customers, vendors, subcontractors, and internal departments.
  • Process permits and schedule required inspections.
  • Maintain project schedules, milestones, and critical deadlines.
  • Attend project meetings and document meeting minutes and action items.
  • Maintain project files, drawings, specifications, contracts, RFIs, submittals, and correspondence.
  • Assist with project startup, turnover, and closeout activities.

Financial & Operational Support
  • Track job costs and assist with budget management.
  • Process and track change orders, purchase orders, RFIs, and submittals.
  • Review and approve weekly field employee timecards.
  • Create project closeout documentation and operation manuals.
  • Maintain virtual job boards and project records.

Customer & Team Support
  • Coordinate travel, lodging, and logistics for project teams.
  • Support sales leads and business development efforts.
  • Assist with conferences, trade shows, and industry events.
  • Support company safety initiatives and project-specific safety requirements.

What We're Looking For
Required Skills
  • Strong organizational and time-management abilities.
  • Excellent communication and interpersonal skills.
  • High attention to detail and accuracy.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Proficiency with Microsoft Office (Excel, Word, Outlook).
  • Ability to work independently while collaborating effectively with a team.

Preferred Experience
  • Familiarity with mechanical construction, plumbing, HVAC, piping, or industrial construction.
  • Experience with project management software such as Procore, Viewpoint, or similar platforms.
  • Understanding of project documentation, scheduling, procurement, and construction processes.
  • Basic knowledge of contracts and project financial management.

Education & Experience
  • Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred.
  • Equivalent combination of education and construction/project coordination experience will be considered.
  • 1-3 years of experience in project coordination, project administration, estimating, construction management, or a related field preferred.
  • Mechanical, piping, plumbing, or industrial construction experience strongly preferred.

Why Join Wilkinson?
At Wilkinson, our Core Values guide everything we do: Teamwork, Safety, Respect, Communication, Customer Satisfaction, Ethics & Integrity, and Personal Responsibility & Accountability.
  • Competitive compensation
  • Career growth and development opportunities
  • Exposure to large-scale commercial and industrial projects
  • Collaborative, team-oriented culture
  • Long-standing reputation for quality and customer service
  • Opportunity to work with experienced industry professionals

If you're ready to build your project management career with a respected industry leader, we'd love to hear from you. Apply today!

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