Executive Assistant Position Jobs in Madison, WI

Calendar & Operations Mastery

• Strategic Calendar Architecture: Manage a complex, constantly evolving calendar, prioritizing requests against immediate and long-term business outcomes while anticipating conflicts before they arise.

• Seamless Logistics Management: Coordinate friction-free travel itineraries, corporate bookings, and comprehensive expense reporting with high accuracy.

• Cross-Functional Liaison: Build seamless partnerships across internal teams to facilitate seamless collaboration across leadership offices.

• Set & Maintain Leadership Agendas: Orchestrate the planning, preparation, and execution of several leadership meeting agendas. 

Executive Communications & Narrative Creation

• Draft and Edit High-Impact Comms: Write, refine, and distribute the executive's weekly extended leadership updates, monthly team-wide memos, and critical organization announcements, ensuring alignment with organizational tone and strategic objectives.

• Design Presentation Material: Partner directly with the executive to conceptualize, storyboard, and design compelling slide decks for All-Hands meetings, stakeholder syncs, and large-scale internal presentations.

• Synthesize Complex Information: Attend leadership meetings to take high-level strategy and translate it into clear, actionable updates for broader corporate distribution.

Operational Strategy & Project Management

• Manage Operating Rhythms: Orchestrate the planning, logistical footprint, and agenda setting for critical operational meetings (weekly leadership, monthly syncs, quarterly planning sessions).

• Execute Special Projects: Lead and execute ad-hoc operational initiatives from conception to completion, tracking cross-functional milestones and ensuring accountability across various teams.

• Drive Decision Velocity: Act as a critical gatekeeper and proxy when appropriate, ensuring urgent requests are triaged and prioritized correctly.

• Experience: 5+ years of experience supporting executives (VP or C-Suite level) within a fast-growing technology, SaaS, or healthcare environment.

• Highly organized: The ability to balance multiple competing, urgent priorities without letting anything drop. Experience managing complex travel and logistics. 

• Communication Mastery: Exceptional written and verbal communication skills, with a proven track record of writing corporate comms and translating complex strategies into accessible employee messaging.

• Presentation Portfolio: High proficiency in presentation design (Google Slides) with the ability to visually build a cohesive story arc and create clean, professional visual designs.

• Business Acumen: Strong understanding of corporate structures, organizational goals, and operational metrics.

• Technical Savvy: Expert navigation of enterprise toolsets (Google Workspace, Slack, Salesforce, and modern project management software).

• Sovereign Execution: Absolute discretion handling highly confidential information, paired with high emotional intelligence and low ego.

• Strategic Relationship Management: Ability to navigate complex organizational dynamics with emotional intelligence and diplomacy.

• Prior experience in corporate communications, internal PR, or strategic operations.

• Experience working in a fully remote or highly distributed team model.

• Deep passion for mental health care innovation and the mission of Lyra Health.

As a full-time Strategic Executive Assistant, you will be employed by Lyra Health, Inc. The anticipated annual base salary range for this full-time position is $85,000 - $117,000. The base range is determined by role and level, and placement within the range will depend on a number of job-related factors, including but not limited to your skills, qualifications, experience and location. This role may also be eligible for discretionary bonuses.  

Annual salary is only one part of an employee’s total compensation package at Lyra. We also offer generous benefits that include: 

Comprehensive healthcare coverage (including medical, dental, vision, FSA/HSA, life and disability insurances)
-Lyra for Lyrians; coaching and therapy services
-Equity in the company through discretionary restricted stock units
-Competitive time off with pay policies including vacation, sick days, and company holidays
-Paid parental leave 
-401K with up to 3% matching
-Monthly tech allowance

We like to spread joy throughout the year with well-being perks and activities, surprise swag, regular community celebration…and more!  

We can’t wait to meet you.