Description
We are seeking a highly organized, proactive, and energetic Personal Assistant to support a dynamic professional who wears multiple hats as a life coach, Zumba instructor, and Managing Attorney. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is comfortable balancing professional, creative, and personal support tasks. This is a position that requires flexibility and some weekend and afternoon work.
Responsibilities
โข Order Office Supplies
โข Organize and monitor the Managing Attorney's emails
โข Handle some social media posts
Calendar & Scheduling Management
โข Maintain and coordinate multiple calendars (professional, fitness, legal, and personal)
โข Schedule meetings, classes, court-related commitments, events, and travel
โข Send reminders and manage time-sensitive deadlines
Driving & Transportation
โข Provide reliable transportation to meetings, classes, events, and appointments
โข Assist with errands and logistics as needed
Travel Coordination
โข Arrange and manage travel (flights, hotels, itineraries, packing coordination)
โข Accompany on trips when required to provide on-site support
Social Media & Brand Building
โข Assist with planning and executing social media campaigns
โข Help build and maintain a strong social media presence across platforms
โข Coordinate content posting, engagement, and basic analytics tracking
โข Support branding efforts for coaching, fitness, and professional services
Administrative & Personal Support
โข Handle emails, phone calls, and correspondence
โข Assist with event planning, workshops, and fitness classes
โข Anticipate needs and proactively solve problems
โข Maintain confidentiality and professionalism at all times
โข Help prepare meetings and take detailed minutes
โข Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
โข Report incoming information like phone calls, messages, memos, and emails to an executive
โข Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
โข Act as the main point of contact the high-level executive
Qualifications
โข Proven experience as a personal assistant, executive assistant, or similar role
โข Strong organizational and time-management skills
โข Comfortable multitasking and switching between roles and priorities
โข Social media savvy (Instagram, Facebook, TikTok, LinkedIn preferred)
โข Valid driver's license and clean driving record
โข Willingness to travel and work flexible hours (including occasional evenings/weekends)
โข Discretion and professionalism, especially around legal matters
โข Experience handling confidential information and adhering to strict deadlines
โข Must have graduated high school or received an equivalent certificate of completion
โข Experience using Microsoft Office
โข Excellent communication skills, time management skills, interpersonal skills, and organizational skills
โข 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar