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Executive Assistant Operations Manager Jobs in Philadelphia, PA

Xiente

Operations Executive Assistant

Philadelphia, PA · On-site

Monitor, prioritize, and manage communications on behalf of executive leadership. * Prepare, edit ... * Assist with special projects and cross-departmental initiatives. * Maintain operational records ...

Xiente

Operations Executive Assistant

Philadelphia, PA · On-site

$40K - $45K/yr

Monitor, prioritize, and manage communications on behalf of executive leadership. * Prepare, edit ... * Assist with special projects and cross-departmental initiatives. * Maintain operational records ...

Xiente

Operations Executive Assistant

Philadelphia, PA

$40K - $45K/yr

Monitor, prioritize, and manage communications on behalf of executive leadership. * Prepare, edit ... * Assist with special projects and cross-departmental initiatives. * Maintain operational records ...

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

$70K - $80K/yr

Title: Executive Assistant to the President/Special Projects Supervisor: President Status ... manager to keep he/she informed of company issues and operations. * Performs other duties as ...

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

EXECUTIVE ASSISTANT Jenkintown, PA ( Description Title: Executive Assistant to the President ... manager to keep he/she informed of company issues and operations. * Performs other duties as ...

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Executive Assistant Operations Manager information

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$28.3K

$58.6K

$109.5K

How much do executive assistant operations manager jobs pay per year?

As of Aug 25, 2026, the average yearly pay for executive assistant operations manager in Philadelphia, PA is $58,622.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,900.00 and $67,600.00 per year, depending on experience, location, and employer.

What is an executive assistant operations manager?

Executive Assistant Operations Managers are professionals who combine the responsibilities of an executive assistant with those of an operations manager. They provide high-level administrative support to executives while also overseeing and improving business operations, processes, and procedures. Their duties often include managing schedules, coordinating meetings, handling confidential information, and streamlining daily operations to enhance organizational efficiency. This role requires strong organizational, communication, and multitasking skills, as well as the ability to work independently and make strategic decisions. Executive Assistant Operations Managers play a key role in ensuring that both executive and operational functions run smoothly within a company.

What are the key skills and qualifications needed to thrive as an executive assistant operations manager?

To thrive as an Executive Assistant Operations Manager, you need excellent organizational skills, multitasking abilities, and a background in business administration or a related field. Familiarity with office management software, project management tools like Asana or Trello, and proficiency with Microsoft Office Suite are typically required. Strong interpersonal communication, discretion, and problem-solving skills distinguish top performers in this role. These skills ensure efficient operations, effective executive support, and the smooth coordination of complex administrative tasks.

How does an executive assistant operations manager balance administrative duties with operational responsibilities in a typical workweek?

An Executive Assistant Operations Manager often splits their time between high-level administrative support—such as calendar management, meeting coordination, and correspondence—and overseeing operational processes like workflow optimization, team scheduling, and project tracking. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent operational needs while ensuring that executive support tasks are handled efficiently. This role frequently involves collaborating with multiple departments, acting as a bridge between leadership and staff to facilitate communication and ensure smooth daily operations. Flexibility and adaptability are key, as priorities can shift quickly based on business needs.

What are popular job titles related to Executive Assistant Operations Manager jobs in Philadelphia, PA?

For Executive Assistant Operations Manager jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Operations Manager jobs in Philadelphia, PA look for?

The top searched job categories for Executive Assistant Operations Manager jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Executive Assistant Operations Manager jobs?

Cities near Philadelphia, PA with the most Executive Assistant Operations Manager job openings:

Executive Assistant Operations Manager jobs near you
Infographic showing various Executive Assistant Operations Manager job openings in Philadelphia, PA as of August 2026, with employment types broken down into 80% Full Time, 15% Part Time, 2% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $58,622 per year, or $28.2 per hour.

Assistant Operations Manager

SBM Site Services, LLC

Lansdale, PA • On-site

$40K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 11 days ago

Job description

Company Description
SBM is an international company providing facilities support services to some of the world's leading Fortune 500 companies. Our dedication to delivering the highest quality service and cost savings solutions with the least environmental impact possible has launched SBM into the top one percent of service providers in the facilities maintenance industry. Today, SBM services more than 350 million square feet throughout the United States, Canada, and Latin America, with plans to expand globally in Asia, Europe and the Middle East.
Our innovative employee programs, supportive management structure, and extensive career advancement opportunities make SBM a great place to work. As a result, our turnover rate is one-fourth the national average. We respect and promote the professional and personal growth of our employees and are committed to the success of one another. Teamwork, integrity and compassion are core values of our company, and we go to great lengths to ensure that our employees are satisfied and rewarded for the work that they do.
Job Description
About Our Manager in Training Program
The Manager in Training Program will put you in a 4 month training program as an Assistant Operations Manager where you will quickly learn our business model and what it takes to make a site operate successfully by working with people that want you to succeed. Training and experience will include development in the following areas:
  • Customer Satisfaction: Developing strategic relationships with SBM's Client, and providing world class service.
  • Budget: Develop and manage budgets to by managing inventory levels, payroll, and equipment maintenance.
  • Safety: Maintaining the highest safety standards in our industry with on-going and comprehensive safety training.
  • Employee Satisfaction: Engaging employees, providing training and direction ensuring they are engaged and dedicated to providing the very best service to our Clients.
  • Growth: SBM Management is a growing company, founded in 1982 with a handful of employees now employs over 7,000 people with the expectation to continue to grow both domestically and abroad.

The Manager in Training Phases
Phase 1
  • The Assistant Operation Manager will learn from top to bottom what our clients expect from us and how our work is successfully completed at the client's site and what SBM is obligated to do according to the contract. Typically this is the first month.

Phase 2
  • Transition into operations and management. Learning how to follow a budget, supervise employees, build a relationship with the client and work with the SBM departments that are there to help support the site. During this phase the Assistant Operations manager will learn on a one-on-one basis how to successfully manage a site and the skills needed to succeed. Typically this is the second and third month.

Phase 3
  • Taking more control and management of the site as an Assistant Operations Manager, put what you have learned to work. You may also visit with and discuss successful site practices with other local mangers. This is typically the fourth and final month.

Phase 4
  • Site Selection: Once you graduate from the Manager in Training Program you will be transitioned to your own site, this will include a nationwide search and will require relocation.

Core Duties and Responsibilities of the Assistant Operations Manager
  • Develops work schedules to ensure contracted services levels are achieved.
  • Inspects and evaluates physical condition of establishment for program compliance, i.e. safety, quality, and service.
  • The Assistant Operations Manager will audit and maintain inventories, supplies, and equipment.
  • Implements organization policies and goals.
  • Analyzes budgets to identify areas in which reductions can be made.
  • Participates in the development of program/process improvements.
  • Maintains a safe work environment for all employees by ensuring compliance with local, state, and federal regulations.
  • Oversee personnel who are engaged in facilities operations.
  • Assists with human resource concerns and issues.
  • The Assistant Operations Manager should have excellent public speaking skills with the ability to create and deliver large presentations to work with upper management and inspire confidence with clients and SBM Management.

Qualifications
QUALIFICATIONS
  • Must be willing to relocate nationwide after completion of the 4-month training program
  • Strong problem solving skills and ability to see "the big picture."
  • A Bachelor's Degree is required.
  • Willingness to travel, locally and possibly nationally.
  • Able to pass a Motor Vehicle Record search covering the last 3 years.

Additional Information
COMPENSATION
The salary for this position is $40,000 per year.
  • Attractive benefits package including (medical, dental and vision, 401K)
  • Two weeks paid vacation

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