Executive Assistant Operations Manager Jobs in Madison, NJ

Would you like to work in a position that provides exceptional benefits and a flexible working environment, using your attention to detail, strong sense of accountability, and ability to communicate with others in your career? Do you want an opportunity for strong work/life balance and career growth while working on a variety of projects with diverse groups of people companywide? If you are looking to make a difference and drive your success, you have come to the right place, and Golden Pear Funding is looking for you!

Our world-class culture is shaped by dedicated Team Members who share a drive to succeed as professionals and together as a company. A great product, amazing people and our stable financial history make this a great place to work. We are hiring for Operations Coordinator & Executive Assistant, this is a fully remote position, and you can live anywhere in the US.

• Salary range $7585k DOE +bonus
• Competitive PTO plus 40 hours of sick leave yearly wellness days and Holiday pay
• Life, Dental, Vison, EAP, ST and LT disability
• Medical for the employee and family, partial company paid
• 401k match up to 4%
Position Summary

Under the guidance and direction of the Chief Technology, Product & AI Officer, the Operations Coordinator & Executive Assistant serves as a key operational partner supporting the CTO. The daily focus for this role is structured as approximately 60% Operations Coordinator and 40% Executive Assistant, driving cross-functional project tracking to advance key technology initiatives This high-visibility role provides comprehensive, high-level administrative and operational support while handling sensitive strategic, technology, and personnel information with complete discretion and precision. Manages competing priorities, anticipates executive needs, leads meeting support logistics, and drives cross-functional project tracking to advance technology initiatives.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform the following satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Calendar & Schedule Management: Own and orchestrate complex executive calendars, scheduling across multiple time zones while protecting dedicated focus time.
• Travel & Expense Coordination: Plan endtoend domestic and occasional international travel including itineraries, flights, lodging, and ground transport; process and reconcile expense reports accurately and on time.
• Executive Communications & Gatekeeping: Act as primary point of contact, triaging emails, screening requests, drafting correspondence, and acting as a tactful liaison with internal and external stakeholders.
• Operations & Project Tracking: Drive followthrough on action items across technology and product initiatives, keeping projects on schedule and stakeholders aligned.
• Meeting Preparation & Documentation: Prepare agendas, capture and distribute detailed meeting notes, and ensure execution of key decisions and next steps.
• Information Security & Discretion: Maintain strict confidentiality regarding sensitive technology, strategic, and personnel matters.
• Ad Hoc Support: Conduct ad hoc research, manage special projects, and adapt quickly to shifting executive priorities.
Competencies

To perform the job successfully, an individual should demonstrate the following:

• Service to Others & Discretion: Handles sensitive information with high integrity and confidentiality, managing executive and stakeholder interactions with diplomacy and tact.
• Planning & Organization: Prioritizes complex schedules, manages multiple competing deliverables smoothly, and demonstrates exceptional attention to detail.
• Problem Solving & Proactivity: Anticipates needs, resolves scheduling or operational conflicts independently, and solves problems with minimal oversight.
• Use of Technology: Possesses advanced skills in productivity suites and adapts quickly to new tools, including AIdriven software and collaboration platforms.
• Teamwork & Communication: Builds strong crossfunctional relationships, communicates clearly in writing and verbally, and keeps teams aligned.
Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Experience: Executive assistant experience supporting Csuite leaders, preferably within financial services, fintech, specialty finance, or lending environments.
• Education & Background: Bachelor's degree or equivalent professional background supporting highlevel executive leadership in fastpaced organizations.
• Computer & Tech Skills: Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel), experience with AI productivity tools, and comfort learning digital workflow applications.
• Availability: Reliable availability from 9:00 AM EST to 6:00 PM EST, regardless of location (candidates may live in any U.S. state), with occasional flexibility during travel or key tech initiative cycles.

Work Environment & Physical Demands

Location: This position is 100% remote within the United States (open to residents of any U.S. state).

Physical Requirements: The employee is regularly required to sit at a desk, work on a computer, and communicate via phone and video conferencing tools.

Effort: The employee must be able to occasionally move standard office materials weighing up to 10 pounds.

Supervisory: This position has no direct supervisory responsibilities.

Note: This job description is not intended to be an exhaustive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

More about who you will work with; work alongside an Industry Pioneer: You’ll be joining a team led by Michelle Bonat, our Chief Technology, Product & AI Officer. Formerly the AI CTO & Head of AI Innovation at JPMorgan Chase where she scaled AI across 100+ products serving 1.5B+ monthly logins Michelle is leading the charge in building Golden Pear’s next-generation proprietary ML models and AI governance frameworks. It’s an incredibly exciting opportunity to work alongside Michelle, solve complex financial tech challenges, and learn from one of the industry's top AI leaders.

Golden Pear Funding is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws.