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Executive Assistant Operations Manager Jobs in Pennsylvania

Kona Ice

Assistant Operations Manager

Pittsburgh, PA · On-site

Assistant Operations Manager Responsibilities: Assist the GM in administrative tasks including but not limited to staffing, logistic, inventory, and marketing efforts Capture & maintain data ...

Kona Ice

Assistant Operations Manager

Pittsburgh, PA · On-site

Assistant Operations Manager Responsibilities: Assist the GM in administrative tasks including but not limited to staffing, logistic, inventory, and marketing efforts Capture & maintain data ...

CFS

Executive Assistant

Sewickley, PA · On-site

Provide high-level administrative support to the Chief Operations Officer and Senior Leadership team. * The Executive Assistant will manage complex calendars, schedule meetings, and coordinate travel ...

Xiente

Operations Executive Assistant

Philadelphia, PA · On-site

Monitor, prioritize, and manage communications on behalf of executive leadership. * Prepare, edit ... * Assist with special projects and cross-departmental initiatives. * Maintain operational records ...

CFS

Executive Assistant

Pittsburgh, PA · On-site

... operational support to senior leadership within a growing firm. This individual will serve as a ... Manage complex calendars, appointments, and scheduling for executive leadership. * Coordinate ...

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Executive Assistant Operations Manager information

See Pennsylvania salary details

$28.1K

$58.2K

$108.8K

How much do executive assistant operations manager jobs pay per year?

As of Aug 25, 2026, the average yearly pay for executive assistant operations manager in Pennsylvania is $58,233.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,600.00 and $67,200.00 per year, depending on experience, location, and employer.

What is an executive assistant operations manager?

Executive Assistant Operations Managers are professionals who combine the responsibilities of an executive assistant with those of an operations manager. They provide high-level administrative support to executives while also overseeing and improving business operations, processes, and procedures. Their duties often include managing schedules, coordinating meetings, handling confidential information, and streamlining daily operations to enhance organizational efficiency. This role requires strong organizational, communication, and multitasking skills, as well as the ability to work independently and make strategic decisions. Executive Assistant Operations Managers play a key role in ensuring that both executive and operational functions run smoothly within a company.

What are the key skills and qualifications needed to thrive as an executive assistant operations manager?

To thrive as an Executive Assistant Operations Manager, you need excellent organizational skills, multitasking abilities, and a background in business administration or a related field. Familiarity with office management software, project management tools like Asana or Trello, and proficiency with Microsoft Office Suite are typically required. Strong interpersonal communication, discretion, and problem-solving skills distinguish top performers in this role. These skills ensure efficient operations, effective executive support, and the smooth coordination of complex administrative tasks.

How does an executive assistant operations manager balance administrative duties with operational responsibilities in a typical workweek?

An Executive Assistant Operations Manager often splits their time between high-level administrative support—such as calendar management, meeting coordination, and correspondence—and overseeing operational processes like workflow optimization, team scheduling, and project tracking. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent operational needs while ensuring that executive support tasks are handled efficiently. This role frequently involves collaborating with multiple departments, acting as a bridge between leadership and staff to facilitate communication and ensure smooth daily operations. Flexibility and adaptability are key, as priorities can shift quickly based on business needs.

What are popular job titles related to Executive Assistant Operations Manager jobs in Pennsylvania?

For Executive Assistant Operations Manager jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Operations Manager jobs in Pennsylvania look for?

The top searched job categories for Executive Assistant Operations Manager jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Executive Assistant Operations Manager jobs?

Cities in Pennsylvania with the most Executive Assistant Operations Manager job openings:

Executive Assistant Operations Manager jobs near you
Infographic showing various Executive Assistant Operations Manager job openings in Pennsylvania as of August 2026, with employment types broken down into 79% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $58,233 per year, or $28 per hour.

Executive Assistant Operations

Wexford, PA • On-site

InVision Human Services
Individual, Family and Community Social Assistance • 501 - 1,000 employees
Learn more about InVision Human Servicesexternal

Full-time

Re-posted 4 days ago

Job description

Description
POSITION OVERVIEW
Provides administrative and project support to the COO, VP of Operations, and VP of Health Services. Ensures timely and accurate completion of assignments to enhance the efficiency and effectiveness of the COO and operations team in meeting strategic objectives. Acts as COO's liaison with all departments and outside agencies, interacting with a diverse group of important external contacts as well as internal associates at all levels of the organization; on behalf of COO, ensures follow up on all executive matters. Performs advanced administrative duties often involving matters of highly sensitive nature and always maintains strict confidentiality. Demonstrates independent judgment required to plan, prioritize, and organize diverse workload; recommend changes in office practices or procedures. Requires the continuous use of industry and business vocabulary and a detailed knowledge of organization operations and procedures.
ESSENTIAL FUNCTIONS:
  • Models and promotes both internally and externally the mission, philosophy, and values of InVision Human Services.
  • Functions as a liaison between COO and other employees and external contacts, acting at all times as a designated representative of the organization. Responds to non-routine correspondence and assembles highly confidential and sensitive information
  • Participates in management level meetings to develop and enhance knowledge of organization's activities.
  • Creates and maintains effective interpersonal working relationships
  • Anticipates and plans for the on-going needs of the COO; maintains COO's schedule noting important deadlines of time sensitive issues. Organizes activities such as meetings, travel, conferences, coordination of organization's meeting rooms
  • Sorts and screens incoming correspondence, acting on behalf of COO in drafting written responses on issues not requiring the COO's direct action. This includes, among various other activities, reviewing and processing expense reports, completing check request forms, verifying timesheets, etc.
  • Coordinates and maintains plans of corrections for all regional licensing
  • Assists in the coordination and application of ODP required documentation, such as performance-based contracting, and licensure applications
  • Completes Promise Renewals
  • Participates in the planning and implementation of corporate events. Ensure budgetary guidelines are met. Partners with marketing and communications to advertise event to appropriate audiences
  • Participates in various administrative work sessions, internal and external committees, and organizational functions.
  • Works independently and within teams on special non-recurring and on-going projects
  • Acts as project leader on special projects, on behalf of the COO
  • Ensures confidentiality of all employees, client and corporate records and correspondence, in accordance with HIPAA and other confidentiality requirements
  • Provides integrated support with other executive administrative staff to ensure cohesive, coordinated administrative coverage, consistent communication, and effective support across executive leadership functions

EDUCATION and/or EXPERIENCE:
Bachelor's degree from an accredited college or university and three years of experience supporting c-suite executive, or high school diploma or general education degree (GED) with five years with same applicable work experience. Must possess excellent interpersonal skills to handle sensitive and confidential situations, as position continually requires demonstrated poise, tact and diplomacy.
Other Requirements:
  • Must demonstrate stress tolerance, resilience and empathy in difficult situations
  • Possess excellent oral and written communication skills
  • Possess excellent critical thinking and problem-solving skills
  • Must manage multiple requests and tasks
  • Have the ability to prioritize effectively and manage shifting priorities
  • Must be willing and able to work in a strong team-oriented environment
  • Escalate issues, when necessary, in a timely fashion
  • Must be a self-starter able to work online or offline hours with minimal or no supervision.
  • Periodic regional travel.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk or hear, use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds.
All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.

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