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Executive Assistant Event Planner Jobs in Delaware

Qnity

Administrative Assistant

Newark, DE · On-site

$17.50 - $23.75/hr

Lead planning and execution of internal and external events. * Organize global leadership meetings ... Create executive-level PowerPoint presentations for town hall. * Leverage AI tools to improve ...

Dupont Country Club

Be Seen First

Sous Chef

Wilmington, DE · On-site

$48K - $65K/yr

Elegantly decorated rooms, magnificent natural surroundings, customized event planning and ... Supervises Cooks and assist as needed * Slightly modifies recipes to meet customers' needs and ...

Fujifilm

Production Planner

New Castle, DE · On-site

... Group CEO and COO responsible for 3 of the businesses including FFIC Inc. FFIC Inc. has a ... event of significant deviations from plan or when faced with EHS or technical problems. KEY ...

SecureNetMD

IT Sales Executive

Lewes, DE · On-site

$35K/mo

Attend one networking event per week to expand professional connections and identify potential ... Strategic Planning: Skills to develop and execute robust sales strategies and market plans. Daily ...

SecurenetMD

IT Sales Executive

Lewes, DE · On-site

$35K/mo

Attend one networking event per week to expand professional connections and identify potential ... Strategic Planning: Skills to develop and execute robust sales strategies and market plans. Daily ...

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Executive Assistant Event Planner information

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.

What are popular job titles related to Executive Assistant Event Planner jobs in Delaware?

For Executive Assistant Event Planner jobs in Delaware, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Event Planner jobs in Delaware look for?

The top searched job categories for Executive Assistant Event Planner jobs in Delaware are:

What cities in Delaware are hiring for Executive Assistant Event Planner jobs?

Cities in Delaware with the most Executive Assistant Event Planner job openings:

Executive Assistant Event Planner jobs near you

Administrative Assistant

Delaware Chapter of the American Planning Association (APA)

Wilmington, DE • On-site

$40/hr

Other

Posted 6 days ago

Job description

Our Chapter is seeking a part-time Administrative Assistant to support the Executive Committee and Sub Committees in serving its Chapter Members. A 1-year contract to serve, approximately 15 - 20 hours per month at a rate of $40 per hour, has been funded by an APA Chapter President’s Council grant and budgeted for this position. 

The Administrative Service duties include, but are not limited to:

  • Support the Meetings and Events Committee
  • Delaware Planning Conference (Planning support, Sponsorship, Venue coordination, Day-of support, etc.)
  • Site visit/walking tour coordination
  • Identify and approach potential sponsors for our Chapter Conference and other Chapter efforts
  • Assist the Management and Finance Committee
  • Chapter Bylaws, Continuity Notebook, and other material updates
  • Collaborate with the Communications Committee
  • Website strategy development
  • Social media strategy development
  • Coordinate with the Membership Committee
  • Site visit/walking tour coordination
  • Determine best practices on hosting hybrid and remote events, and other assignments as needed.
  • Identify strategies and pursue revenue sources to provide ongoing support the Administrative Assistant position 


Application Requirements:

  • Please submit a resume to michael.tholstrup@delaware.gov with your cover letter to provide a detailed description of how your education, training and/or experience meets each job duty. 
  • Applicants should have education, training and/or experience demonstrating competence in each of the following areas: 
  • Demonstrated knowledge of Office applications (Microsoft, Google Docs, etc.)
  • Professional communication skills (verbal and written)


Apply