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Executive Assistant Design Jobs in Minnesota (NOW HIRING)

Mortenson

Assistant Design Phase Manager

Minneapolis, MN · Hybrid

$102K - $137K/yr

The Assistant Design Phase Manager is responsible for providing technical project leadership during ... Support Design Phase Manager/Project Executive with design phase cost issues * Create and manage ...

Old National Bank

Executive Assistant, Sr

Lake Elmo, MN · On-site

$21.50 - $37.50/hr

Responsibilities We are currently seeking an Executive Assistant for our Community Retail Leaders ... Ability to demonstrate creative design abilities used in the creation of a wide variety of content ...

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Executive Assistant Design information

What skills and qualifications are needed to thrive as an executive assistant design?

To thrive as an Executive Assistant in Design, you need excellent organizational skills, attention to detail, and a background in office administration or related fields. Familiarity with design software (such as Adobe Creative Suite), calendar management tools, and project management platforms is typically required. Strong interpersonal skills, discretion, and the ability to anticipate needs set outstanding candidates apart. These abilities ensure seamless support to design executives, enabling efficient workflows and effective communication within creative teams.

What is an executive assistant design?

Executive Assistant Design roles combine traditional executive assistant responsibilities with tasks related to design and creative project support. These professionals manage schedules, communications, and meetings for executives, while also assisting with presentation materials, branding assets, and visual documentation. They often collaborate closely with design teams, help coordinate creative projects, and ensure the executive's vision is effectively communicated. This hybrid role requires strong organizational skills and a keen eye for aesthetics.

What does an executive assistant design do?

An Executive Assistant in a design-focused environment plays a vital role by managing schedules, organizing design reviews, and facilitating smooth communication between creative teams and executives. They often coordinate project timelines, prepare materials for brainstorming sessions, and help prioritize tasks to ensure deadlines are met. Additionally, they may assist with travel arrangements for design expos or client meetings, and act as a point of contact to streamline feedback between designers and leadership. This role requires a strong understanding of creative workflows and the ability to anticipate the needs of both executives and design professionals.

What is the difference between Executive Assistant Design vs Executive Assistant?

AspectExecutive Assistant DesignExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles prefer design or administrative certificationsHigh school diploma; administrative certifications optional
Work EnvironmentDesign firms, creative agencies, or corporate offices with a focus on design projectsCorporate offices across various industries
Employer & Industry UsageUsed in creative and design-focused industriesCommon across multiple industries including finance, tech, and healthcare
Search & Comparison IntentPeople seeking administrative support with a design focusGeneral administrative support roles

Executive Assistant Design specializes in supporting design teams or creative projects, often requiring familiarity with design terminology and tools. In contrast, an Executive Assistant provides broad administrative support across industries. While both roles require organizational skills and communication abilities, Executive Assistant Design emphasizes a creative environment and industry-specific knowledge.

What are popular job titles related to Executive Assistant Design jobs in Minnesota? For Executive Assistant Design jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Design jobs in Minnesota look for? The top searched job categories for Executive Assistant Design jobs in Minnesota are:
Executive Assistant Design jobs near you
Infographic showing various Executive Assistant Design job openings in Minnesota as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Assistant Design Phase Manager

M. A. Mortenson Company

Minneapolis, MN • On-site

$102K - $137K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Mortenson rating

8.4

Company rating: 8.4 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

Job description


SUMMARY
Mortenson is currently seeking an Assistant Design Phase Manager within our Power Delivery Group with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The Assistant Design Phase Manager is responsible for providing technical project leadership during the design phase as it relates to customer experience, financial performance, schedule, estimating, design, and planning that results in a smooth transition to construction operations. Provide project leadership during the design phase of smaller-scale projects and/or support the Design Phase Manager with project leadership during the design phase of larger-scale projects. May work on two (2) projects simultaneously or one (1) larger project.
RESPONSIBILITIES
  • Lead project team to achieve schedule alignment, integrated team experience, and construction readiness

  • Establish and manage project budget and scope expectations

  • Manage budget trending logs and associated communications

  • Support Design Phase Manager/Project Executive with design phase cost issues

  • Create and manage project schedules and key milestones

  • Lead due diligence for permitting and code compliance

  • Ensure regulatory approvals and permits are obtained

  • Manage proposal and design phase in alignment with estimates and RFPs

  • Coordinate and manage proposal process during active RFPs

  • Align design documents and project execution plans with stakeholders

  • Identify and resolve technical design and specification concerns

  • Manage/attend project site visits during pursuit and design phases

  • Coordinate design reviews with Virtual Design and Construction (VDC) team

  • Handle bid packages and contract manuals

  • Coordinate Design Phase meetings with Owner, Design partners, and internal team

  • Support negotiations for agreements with owners, designers, trade partners, etc.

  • Coordinate Risk and Legal review of EPC Agreement and key Exhibits

  • Ensure timely constructability reviews by project teams

  • Assist in developing and aligning project margin plans

  • Foster integrated team experience through communication and collaboration

  • Manage, mentor, and guide design phase team engineers and project/field engineers

  • Manage project transition to project management team

  • Build relationships with diverse backgrounds and organizational levels

  • Lead by example, provide coaching, and manage team performance

  • Perform other duties as assigned

QUALIFICATIONS
  • Bachelor's degree in Construction, Civil, Mechanical, Electrical or Architectural Engineering, Construction Management, Estimating, or equivalent field

  • Minimum five years of relevant experience

  • Strong teamwork orientation, initiative, communication, problem-solving, and leadership skills

  • Detail orientation sufficient to organize and manage multiple project tasks

  • Basic understanding of construction law and generally accepted business practices

  • Microsoft Office, project, and pertinent web application skills at an intermediate level

  • Shown positive and professional attitude, and strong customer service skills

  • Ability to interpret and communicate Mortenson policies

  • Active listening skills and effective communication including an openness to diverse input and feedback

  • Knowledge of Equal Employment Opportunity, inclusive behaviors, and Affirmative Action plans and their intended use

A few benefits offered include:
(for Non-Craft & Non-Union Craft working 25+ hours / week)
  • Medical and prescription drug plans that includes no additional cost vision coverage

  • Dental plan

  • 401k retirement plan with a generous Mortenson match

  • Paid time off, holidays, and other paid leaves

  • Employer paid Life, AD&D, and disability insurance

  • No-Cost mental health tool and concierge with extensive work-life resources

  • Tuition reimbursement

  • Adoption Assistance

  • Gym Membership Discount Program

The base pay range for this role is $102,000 MIN - $137,700MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).
Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity. This position is eligible for Mortenson's incentive plan.
#LI-TD1 #LI-Hybrid
Please make note:
  • Visa sponsorship is not offered for this position.

  • Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON
As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible®
Equal Employment Opportunity
Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
  • Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

  • Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.

What Mortenson employees say

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About M. A. Mortenson

Sourced by ZipRecruiter

M. A. Mortenson is a prominent name in the construction industry, based out of Minneapolis, MN, US. Established in 1954 by M.A. Mortenson Sr., the company has over six decades of experience offering construction services that have contributed to building lasting infrastructures across various sectors, including healthcare, energy, corporate, and sports. Mortenson has proven its exceptional expertise through a range of complex building and facility projects across the US fulfilling the customer's specifications and exceeding their expectations. Moreover, the company's core values are outlined as ‘Do the Right Thing’, ‘We Before I’, ‘Inspire What’s Possible’, and ‘In it for the long haul’.

Industry

Manufacturing and construction

Company size

1,001 - 5,000 Employees

Headquarters location

Minneapolis, MN, US

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