Executive Assistance Jobs in Reston, VA (NOW HIRING)

Executive Assistant to the President and CEO, Margaret Spellings The Executive Assistant will provide high‐level executive administrative support to the President and CEO and ensure the efficient and effective day‐to‐day operations of the Executive Office. The Executive Assistant is responsible for ensuring the President and CEO is sufficiently prepared for all meetings, board interaction, appearances, and events. Responsibilities Serve as the administrative liaison between the President and CEO and programmatic, functional, and operations teams, ensuring clear communication and effective collaboration; exercising judgement and discretion in managing inquiries and communications. Strategically plan and execute the President and CEO's schedule; coordinate complex meetings; assess and prioritize inquiries and requests employing sound strategies. Manage all travel arrangements – locally, nationally, and internationally. Optimize the President and CEO's time by anticipating needs and identifying critical, time‐sensitive issues, coming prepared with solutions. Manage meeting logistics including drafting agendas, providing technical support, taking minutes, and tracking action items. Take lead in ensuring the coordination and preparation of meeting materials. Develop and refine meeting agendas and briefing materials; set deadlines for deliverables from executive leadership and internal programs. Draft and edit communications including speeches, memoranda, correspondence, policies, announcements, talking points, and other materials to ensure content is clear, compelling, and in alignment with BPC messaging. Coordinate with Director of Executive Communications to handle media requests and social media messaging. Coordinate with Director of Board and Executive Relations for board items and donor related items. Streamline and optimize administrative processes to improve efficiency and effectiveness; develop and implement best practices for enhancing workflows and communication. Submit time sheets, reimbursements, and handle credit card reconciliation. Perform other duties as assigned. Qualifications Bachelor's degree from an accredited institution Minimum of 8 years of executive assistance experience Advanced skills in Microsoft Office suite and Apple/Mac Ability to effectively communicate with all levels of internal and external customers both written and verbally with a high degree of diplomacy Strong attention to detail. This role will review all documents for grammar, spelling, and formatting prior to it leaving the President & CEO's office Ability to work on several projects simultaneously and meet project deadlines while adapting to immediate demands Ability to arrange complex and detailed travel plans and itineraries and compile documents for travel‐related meetings Strong organizational, project management, and problem‐solving skills with impeccable multi‐tasking abilities. Ability to anticipate needs Ability to research, organize, and synthesize information and materials from multiple sources Committed to excellence and performs duties at the highest level possible on a consistent basis Demonstrates ability and temperament to work with sensitive information with discretion Work Schedule The work/life balance of employees is a priority for the Bipartisan Policy Center. As a result, BPC is currently operating on a hybrid schedule. This position will be in office Tuesday‐Thursday, and other days as needed to support the President and CEO. This position requires the ability to respond outside of normal working hours and on the weekends as it relates to calendar control, and travel changes. Benefits BPC offers a highly competitive salary and provides generous benefits including a hybrid work schedule, comprehensive health insurance with a choice of CareFirst HSA, POS, or PPO plan, 403(b) matching contributions of up to 7% of salary in addition to a non‐elective contribution of 2% of salary after 90 days of employment, 15 vacation days, 2 personal days, 15 sick days, and 12 holidays per year, education benefits up to $5,250 per year after one year of employment, $2,000 for professional development expenses after six months of employment, Metro benefits of up to $130 per month, pet insurance, company‐provided life insurance, and dental and vision insurance coverage with a Flexible Spending Plan. The base salary range for this position is $110,000-$125,000. BPC is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. #J-18808-Ljbffr