Executive Administrative Associate Jobs in Boca Raton, FL

Description

ArborMetrics is currently hiring an Administrative Tech to support our growing team

What We’re Looking For:

• A strong desire to learn and grow
• Adaptability in dynamic situations
• A commitment to safe, respectful, and productive interactions with customers

As an Administrative Tech, you’ll play a key role in promoting a culture of safety and excellence while delivering high-quality service and value to our clients.

WHAT WE OFFER: 

• Industry competitive pay. 

• Day 1 of Employment: Medical/Dental/Vision/VOYA/Paid Holidays/EAP (Full-Time Employees). 
• After 3 months: 401K, Life Insurance, Vacation Accrual, Short and Long-term Disability, Paid Maternity Leave. 
• Paid Sick Time. 
• Weekly Pay Cycle.
• Participation in Performance Incentive Bonus (PIB) and Referral Bonus Program. 
• Company sponsored Boot and clothing program (Full-Time Employees). 
• Ongoing training and assistance with obtaining industry certifications.

WHAT YOU WILL DO:

Administrative & Executive Support

• Provide comprehensive administrative support to department leaders and professional staff.
• Manage complex calendars, scheduling, meeting coordination, and executive support activities.
• Coordinate office operations and organizational processes to ensure efficient business continuity across departments.

Reporting & Data Analysis

• Compile, collect, and analyze data for reports, presentations, and business communications.
• Prepare charts, graphs, tables, and other presentation materials to support departmental objectives and decision-making.
• Maintain accurate records and generate reports in accordance with established business processes and procedures.

Communication & Document Management

• Receive, review, and respond to routine correspondence following established guidelines and procedures.
• Manage document control, records retention, and information organization activities.
• Prepare, edit, and distribute professional correspondence, reports, and other business documents.

Compliance & Process Coordination

• Ensure adherence to company policies, business processes, and regulatory requirements.
• Support departmental compliance initiatives and maintain documentation required for audits and operational reviews.
• Coordinate administrative activities while maintaining confidentiality and accuracy.

Safety & Professional Standards

• Perform all work in accordance with site-specific and client-approved safety procedures.
• Promote a culture of safety, professionalism, and continuous improvement across all administrative functions.

WHAT YOU NEED TO HAVE:  

• High School Diploma or GED required; Associate degree preferred.
• 15+ years of experience performing executive-level administrative and organizational support functions.
• Experience supporting leadership teams and coordinating administrative operations.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, analytical, and problem-solving skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Experience with document management, reporting, and business correspondence.
• Ability to work independently and collaboratively in a professional environment.

WHAT WOULD BE AMAZING TO HAVE: 

• Prior experience with administrative program management software/technology.
• Bi-lingual (English/Spanish) is a plus. 

Physical Requirements

Primary functions require sufficient physical ability and mobility to work in an office environment; to sit at a workstation for prolonged periods of time; to frequently stoop, bend, reach, twist, grasp and make repetitive hand movement in the performance of daily duties, including computer work; carry, push and/or pull light amounts of weight and occasionally lift and/or move up to 15 pounds; ability to see and hear in normal range with or without correction. Specific vision abilities required by this job include close vision requirements due to computer work. 

Company Overview

ArborMetrics Solutions (AMS) is a trusted advisor and collaborative partner, providing expertise and innovative solutions for environmental and construction oversight and vegetation management. Successful professionals at AMS have come from a variety of backgrounds, including forestry, arboriculture, natural resource management, biology, landscape maintenance, horticulture, nursery management, environmental sciences, geology, agriculture, parks & recreation management, urban forestry, geography, and more.

For more information visit our website www.arbormetrics.com 

Applicants must pass a pre-employment drug test and a criminal background check.  

All candidates must possess a valid driver's license and have a good driving record.  

AMS is an Equal Opportunity and Affirmative Action Employer. EOE/AA: Minority/Female/ Vets/ Disabled. 

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.