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Exec Jobs in Ontario (NOW HIRING)

FNZ

Executive Assistant

Toronto, ON · On-site

This role is critical to enabling the CEO and the broader executive team to operate effectively across a fast-paced, global organization. This role requires the management of a complex calendar ...

Liberty Staffing

Executive Assistant

Cambridge, ON

Executive Scheduling, Communication and Coordination Calendar and schedule management: Manage the CEO's calendar using Outlook, prioritize meeting requests, coordinate participants and resolve ...

Teneo

Executive Assistant

Toronto, ON · On-site +1

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors, we provide ...

Nia Centre for the Arts

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Sienna Senior Living

Executive Assistant

Markham, ON · On-site

CA$55K - CA$72K/yr

The Executive Assistant serves as a trusted partner to the Chief Technology Officer and Executive Vice President, Real Estate Development, providing high-level administrative, operational, and ...

Nia Centre

Executive Assistant

Toronto, ON

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Sienna Senior Living

Executive Assistant

Markham, ON · On-site

CA$55K - CA$72K/yr

The Executive Assistant serves as a trusted partner to the Chief Technology Officer and Executive Vice President, Real Estate Development, providing high-level administrative, operational, and ...

Liberty Staffing

Executive Assistant

London, ON

- Lead responsibility to support the CEO in maintaining and managing calendars, telephone calls and tenant / general public questions and concerns as directed. - Receive all incoming correspondence to ...

GFL Environmental

Executive Assistant

Vaughan, ON · On-site

We are officially hunting for our next Executive Assistant in Vaughan, Ontario -someone ready to bring fresh ideas and grow alongside a dynamic team. About Us GESI: GFL Environmental Services Inc ...

NutraChamps

Executive Assistant

Toronto, ON

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

Nokia

Executive Assistant

Kanata, ON

As an Executive Assistant, you will play a vital role in supporting the daily operations and strategic initiatives of the GSCO organization. Your responsibilities will include managing calendars ...

OSL Retail Services Inc

Executive Assistant

Mississauga, ON · On-site

CA$80K - CA$105K/yr

The Executive Assistant will provide senior level executive administrative support to the CEO/President for a Global Technology Company as well as personal assistant to the CEO and family. The ideal ...

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Exec information

What is the difference between Exec vs Project Manager?

AspectExecProject Manager
Required CredentialsVaries; often includes leadership or industry-specific certificationsProject Management Professional (PMP) or similar certifications common
Work EnvironmentExecutive offices, strategic planning settingsProject sites, team collaboration environments
Employer & Industry UsageUsed across industries for high-level decision-making rolesCommon in construction, IT, marketing, and other project-driven fields

Exec roles focus on strategic leadership, decision-making, and overall company direction, often requiring broad industry experience. Project Managers handle specific projects, coordinating teams and resources to meet objectives within scope, time, and budget. While both roles require leadership skills, Execs are more involved in high-level planning, whereas Project Managers focus on operational execution.

What are the most commonly searched types of Exec jobs in Ontario?

The most popular types of Exec jobs in Ontario are:

Exec jobs near you
Infographic showing various Exec job openings in Ontario as of August 2026, with employment types broken down into 83% Full Time, 15% Part Time, and 2% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution.

Executive Assistant

FNZ

Toronto, ON • On-site

Full-time

Posted 25 days ago

Job description

Role Description
This role is to provide high-level operational and administrative support within the CEO Office, which sits within the Global Executive Support Services function. This role is critical to enabling the CEO and the broader executive team to operate effectively across a fast-paced, global organization.
This role requires the management of a complex calendar, coordinate high-priority meetings and events across multiple time zones, and support the preparation of briefings, presentations, and communications for internal and external stakeholders. Acting as a key point of contact for the CEO Office, this EA will maintain confidentiality, anticipate needs, and ensure seamless operational efficiency.
As a pivotal member of the CEO Office, the EA will work closely with senior executives, global teams, and external partners, flexing across UK and ET time zones and occasionally beyond, to ensure timely and coordinated execution of initiatives. This role demands exceptional organizational skills, proactive problem-solving, and the ability to thrive in a dynamic, matrixed, and highly visible environment.
The ideal candidate is a polished professional with experience supporting C-suite executives in a global context, demonstrating outstanding judgment, communication skills, and the ability to manage competing priorities with precision and discretion

Specific Role Responsibilities

  • Executive Calendar & Schedule Management:Lead the day-to-day management of the Group CEO's diary, working closely with the Head of CEO Office to manage competing priorities, anticipate scheduling conflicts, and ensure optimal use of time across global time zones, while aligning with wider CEO Office planning.
  • Strategic Workload Support:Develop a deep understanding of the Group CEO's priorities, objectives, and key initiatives to provide anticipatory, high-impact support that enables effective decision-making and operational efficiency.
  • Stakeholder Engagement:Build strong relationships with the CEO's direct reports, internal teams, key clients, and external partners to ensure seamless coordination and timely follow-up on critical action items, acting as a trusted point of contact on behalf of the CEO.
  • Document & Information Management:Prepare, organise, and maintain executive-level documents, briefings, and presentations for the CEO, ensuring accuracy, confidentiality, and accessibility, while supporting the CEO Office in broader document coordination where required.
  • Meeting & Event Coordination:Plan and coordinate high-profile meetings, staff sessions, and Board-level events for the CEO; prepare agendas, capture minutes, track action items, and provide proactive updates to ensure follow-through.
  • Action Tracking & Follow-Up:Monitor and follow up on the CEO's post-meeting objectives and critical initiatives, ensuring commitments are executed in line with agreed priorities and timelines.
  • Travel & Logistics Management:Organise complex international travel arrangements and itineraries for the CEO, ensuring seamless execution while coordinating with the CEO Office for broader logistical support.
  • Financial Administration:Manage procurement, reconciliation of the CEO's corporate credit card, and processing of personal and business expenses, ensuring accuracy and compliance with company policies.
  • Office & Operational Support:Support the smooth running of the CEO Office environment, including on-site preparation and delivery of Board meetings and high-profile events involving the CEO as required.
  • Health, Safety & Compliance:Complete required Risk and Compliance training as necessary, supporting a safe and compliant workplace.
  • Team Collaboration & Flexibility:Work closely with other members of the Global Executive Support Services team to ensure seamless support across the function, providing coverage and assistance as needed while maintaining focus on the CEO's priorities.
  • Project & Ad-Hoc Support:Undertake special projects, initiatives, and ad-hoc tasks as required to facilitate the smooth operation of the CEO Office and ensure the CEO can focus on strategic priorities.
  • This role is not in scope for activities which have a direct or indirect impact on CASS processing which takes place within FNZ for FNZ and/or FNZ's clients. There is a requirement to remain up to date with CASS developments and changes as communicated with FNZ.

About FNZ


FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back.


We created wealth's growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.


We partner with the world's leading financial institutions, with over US$2.5 trillion in assets on platform (AoP).
Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future.


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