Excel Elevator Jobs in Connecticut (NOW HIRING)

Provides comprehensive administrative, operational, and financial support to branch operations. Serves as a central point of coordination for field teams, vendors, customers, and internal stakeholders, ensuring accuracy across scheduling, billing, compliance, and office management activities.

Scheduling & Field Operations Support
   Manage and maintain technician schedules, including YEPR/YEPRN updates, daily adjustments, and weekly communications.
   Develop and distribute annual schedules for multiple customer sites, including standby coverage and equipment-specific schedules.
   Track technician availability, including vacation, sick time, and daily changes.
   Coordinate state inspections and assign units to appropriate technicians.
   Update job ticket communication details and maintain accurate technician contact lists.

Billing, Financial & Procurement Support
   Process purchase orders, invoices, vendor requests, and workflow approvals.
   Support T&M billing, ESM ticket resolution, and payroll-related issues in coordination with field leadership.
   Review billing for discrepancies and identify incidents impacting charges.
   Manage check processing, lockbox submissions, and Kofax check requests.
   Assist with collections efforts and participate in related calls.
   Reprint, adjust, and create purchase orders across branches and cost centers.

Vendor & Contract Management
   Coordinate vendor setup and maintain vendor relationships.
   Manage contracts, including maintaining files and providing documentation to internal teams.
   Process uniform orders, service agreements, and general vendor requests 
   Support parking placard applications and ensure compliance documentation is complete.

Fleet & Asset Management
   Administer vehicle program, including registrations, gas cards, returns, and recall tracking.
   Maintain accurate vehicle records and documentation.
   Coordinate returns of company equipment (phones, computers) with IT.

Claims, Compliance & Documentation
   Manage incident and accident claims through Broadspire.
   Handle notarizations and ensure proper recordkeeping.
   Maintain and update regulatory and employee records (IUEC database, tax forms, 401(k) changes, drug screenings).

Office & Facilities Management
   Oversee day-to-day office operations, including mail distribution, shipping/receiving , and supply ordering.
   Coordinate building maintenance, vendor services, and workplace logistics.
   Assist with workspace organization, events, and general office upkeep.

Employee & Administrative Support
   Provide administrative support to office staff, technicians, and leadership.
   Assist with training initiatives, process improvement, and system support (e.g., SHAPE).
   Address employee inquiries related to payroll, scheduling, and administrative processes.
   Maintain forms, documentation, and internal communication processes.

Additional Support Functions
   Participate in cross-functional initiatives and training support.
   Ensure accuracy, compliance, and organization across all administrative processes.
   Act as a central point of contact for office operations and coordination needs.

HR Administration & Employee Support
   Support IUEC processes including onboarding, requisitions, terminations, job code and supervisor changes, and pay rate updates.
   Manage employee forms and compliance documentation (tax forms, 401(k), drug screenings, PPE authorizations, etc.).
   Assist with payroll-related inquiries, technician issues, and administrative support for field teams.
   Support training initiatives, including SHAPE system adoption and process standardization.

   Experience supporting middle management and/or department - 3 years
   Experience in an Administrative Assistant or related training in an administrative function - 5 years
   Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint) 

Preferred 
   Associate's or Bachelor's Degree preferred.
   3+ years of support for middle management or departmental administrative functions.
   5+ years in an administrative assistant role or similar.

Base Salary $59,700 - $74,600

The above represents the typical salary range for this position. Revisions to the range may be considered based on your experience, education, location, demonstrated skills, and alignment with business priorities. Please note that the compensation listed reflects only base salary and does not include commissions or longer-term incentives

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks' vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave - 100% base pay for 6 consecutive weeks within first year of a child's birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.