Events Management Assistant Jobs in Kansas (NOW HIRING)

The Corporate Events & Operations Specialist plays a key role in fostering connection, culture, and engagement across our employeeowned organization. Based at our Corporate Headquarters (WHQ), this role will own the relationship between Black & Veatch and our Corporate Store vendor. The specialist will also be responsible for planning and executing golf tournaments, a variety of summits and showcases, along with additional internal gatherings.  

This position partners closely with leadership, internal teams, and external vendors to deliver wellorganized, welcoming, and onbrand experiences that reinforce our values and employeeowner culture. The ideal candidate is highly organized, serviceoriented, and energized by bringing people together. 

Employee Engagement & Internal Events 

• Plan, coordinate, and execute golf tournaments, a variety of summits and showcases, along with additional internal gatherings, and culturebuilding activities 
• Support internal meetings, town halls, trainings, and leadership events 
• Develop event timelines, logistics plans, and onsite execution support 
• Ensure events align with company culture, values, and employeeowned mindset 
• Manage onsite event coordination, including setup, teardown, and dayof support 

Operations Support 

• Lead company-wide gifting campaigns 
• Coordinate space reservations, room setups, A/V needs, catering, and signage 
• Partner with facilities, IT, HR, marketing, and leadership teams to support event needs 
• Maintain event calendars and ensure smooth scheduling and communication 
• Support consistent standards for appearance, readiness, and functionality of event spaces 

Vendor & Logistics Coordination 

• Coordinate with caterers, rental companies, beverage providers, and other vendors 
• Manage orders, deliveries, and onsite vendor support 
• Track eventrelated expenses and assist with budget management 
• Ensure compliance with safety, security, and company policies 

Operations & Administrative Support 

• Assist with maintaining event supplies, inventory, and storage areas 
• Manage corporate store, material requests, inventory, ensure products meet brand standards and are refreshed regularly. 
• Maintain relationship with corporate store vendor 
• Document processes and help maintain standard operating procedures (SOPs) for events 
• Support postevent recaps, feedback collection, and continuous improvement 
• Provide handson support across operations as needed in a dynamic HQ environment 

• Bachelor's degree in Event Management, Hospitality, Business, Marketing, or related field (or equivalent experience) 
• 4 - 6 years of experience in event coordination, office operations, or employee engagement roles 
• Strong organizational skills and attention to detail 
• Excellent communication and relationshipbuilding skills 
• Ability to manage multiple events and priorities simultaneously 
• Willingness to work occasional evenings or extended hours for events 
• Experience supporting events in a corporate headquarters environment 
• Background in employee engagement, internal communications, or culture initiatives 
• Experience working in an employeeowned or valuesdriven organization 
• Familiarity with event scheduling tools, vendor management, and basic budgeting 

Skills & Competencies 

• Event planning and onsite execution 
• Logistics and operational coordination 
• Customerservice and peoplefirst mindset 
• Collaboration and crossfunctional partnership 
• Problemsolving and adaptability 
• Strong sense of ownership and accountability 

• Bachelor's degree in marketing, communication or a related field; or equivalent experience
• 6+ years related experience
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.