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Events Assistant Planner Jobs in Seattle, WA (NOW HIRING)

CBRE

Meeting & Events Specialist

Bellevue, WA · On-site

... * Assist guests with accessibility needs and ensure events are inclusive and accessible Team Leadership & Collaboration * Work closely with the Workplace Experience team on event priorities, planning ...

Launch

Development & Marketing Assistant

Seattle, WA · On-site

$25 - $28/hr

Provide general administrative assistance for the department including helping with meeting planning and coordination, outreach, and other fundraising activities Events * Assist with the event ...

Ste. Michelle Wine Estates

Event Specialist

Woodinville, WA · On-site

$23.50 - $30.54/hr

Collaborate with the events team to assist in planning and executing consumer-facing events, contributing to event concepts, logistics, and on-site management. * Execute against monthly private event ...

Acumatica

Events Manager

Bellevue, WA · Remote

We are a leading innovator in cloud ERP (Enterprise Resource Planning) solutions with growing ... This email is created exclusively to assist disabled job seekers whose disability prevents them ...

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All JobsEvents Planner JobsEvents Assistant Planner JobsEvents Assistant Planner Jobs in Seattle, WA

Events Assistant Planner information

See Seattle, WA salary details

$12

$23

$33

How much do events assistant planner jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for events assistant planner in Seattle, WA is $23.44, according to ZipRecruiter salary data. Most workers in this role earn between $18.89 and $26.83 per hour, depending on experience, location, and employer.

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What are popular job titles related to Events Assistant Planner jobs in Seattle, WA? For Events Assistant Planner jobs in Seattle, WA, the most frequently searched job titles are:
What job categories do people searching Events Assistant Planner jobs in Seattle, WA look for? The top searched job categories for Events Assistant Planner jobs in Seattle, WA are:
What cities near Seattle, WA are hiring for Events Assistant Planner jobs? Cities near Seattle, WA with the most Events Assistant Planner job openings:
Events Assistant Planner jobs near you
Infographic showing various Events Assistant Planner job openings in Seattle, WA as of July 2026, with employment types broken down into 78% Full Time, and 22% Part Time. Highlights an 100% In-person job distribution, with an average salary of $48,756 per year, or $23.4 per hour.

Meeting & Events Specialist

CBRE

Bellevue, WA • On-site

Full-time

Posted 11 days ago

CBRE rating

8.1

Company rating: 8.1 out of 10

Based on 348 frontline employees who took The Breakroom Quiz

101st of 481 rated business services

Job description

About the Role
We're looking for a highly organized, detail-oriented Meeting & Events Specialist to execute exceptional meetings and events that bring people together and support our mission. This role sits at the intersection of logistics, hospitality, and strategic collaboration.
You'll partner closely with the Workplace Experience team and cross-functional partners to deliver events that are thoughtful, inclusive, and on-brand-while ensuring flawless execution behind the scenes.
What You'll Do - Event Planning & Execution
  • Plan, coordinate, and execute internal and external meetings, workshops, and events
  • Manage end-to-end event logistics including scheduling, catering, A/V, room setup, and on-site execution
  • Produce detailed project plans, timelines, run-of-show documents, and post-event recaps
  • Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics
  • Conduct room checks ahead of events and deploy support staff as needed
  • Support high-touch events, executive-level meetings, and VIP experiences
  • Receive and greet VIPs and large external meeting or event attendees
  • Assist guests with accessibility needs and ensure events are inclusive and accessible

Team Leadership & Collaboration
  • Work closely with the Workplace Experience team on event priorities, planning, workflow coordination, and execution across stakeholders
  • Review and approve event plans, timelines, and deliverables in partnership with key stakeholders
  • Partner with the Workplace Experience team and EBPs on event execution and DIY event requests
  • Liaise with IT/AV teams as requested by the Workplace Events Team
  • Coordinate front desk experiences for large external events
  • Assist with escorting large groups of external attendees from the lobby to event spaces
  • Lead office tours as requested

Operations & Logistics
  • Oversee pre-event planning meetings with clients and stakeholders; troubleshoot issues as they arise
  • Respond to common inquiries from clients, coworkers, and managers
  • Receive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and supplies
  • Maintain event storage and event furniture inventory
  • Support weekly programming in event spaces
  • Create basic event signage (design, printing, placement) and guest name badges
  • Create sample floor plans for event spaces using Prismm (coming soon)
  • Design event materials as needed
  • Notify appropriate parties to ensure the safety of all individuals in the building

Process Improvement
  • Work within standardized procedures to meet objectives and deadlines
  • Identify opportunities to improve processes, scale programs, and elevate event quality across the organization

What We're Looking For
  • 4+ years of experience in event planning, meeting coordination, or workplace operations
  • Prior experience leading or mentoring team members
  • Experience with Avery printing, Google Workspace, and registration platforms, with the initiative to create and manage printed and digital organizational tools for on-site events
  • Familiarity with AI tools and their practical applications in event planning and operations
  • Proven ability to manage multiple projects and stakeholders simultaneously
  • Strong organizational, communication, and people-management skills
  • Experience working with vendors, contracts, and budgets
  • Calm under pressure with strong problem-solving instincts
  • High attention to detail paired with big-picture thinking
  • Comfortable supporting executive-level events and handling confidential information
  • Flexibility to work early mornings, evenings, and occasional extended hours as determined by business and event needs
  • Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Nice to Have
  • Experience managing small teams in a fast-paced environment
  • Experience in tech, startups, or high-growth organizations

Why CBRE?
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Meeting & Events Specialist position is $80,000 annually [or $38.46 per hour] and the maximum salary for the Meeting & Events Specialist position is $85,000 annually [or $40.87 per hour]. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

What CBRE employees say

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About CBRE

Sourced by ZipRecruiter

The real estate industry is undergoing significant and exciting change, increasingly driven by data and technology. At CBRE, the world's premier commercial real estate services company, we empower teams to take ownership over that technology and shape it, offering both nimble, research-driven product design and the resources of a Fortune 500 business. We approach culture with intention, valuing camaraderie, collaboration, inclusivity and a healthy work/life balance. The user experience team is passionate about the quality, usability, and simplicity of the experiences we create. Individuals in these roles gather these key user insights, and then use them to inspire and inform product strategy and design solutions. We partner closely with each other, engineering, and product management to create innovative, usable, great-looking products.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1906

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